RIPLEY COUNTY COMMISSIONERS

Commissioner's Meeting Minutes

Minutes prepared by Bill Wagner, Ripley County Auditor

Commissioners meeting opened promptly at 7:00AM on Monday, December 22, 2011 at the Ripley County Highway Department, Osgood, Indiana.

Commissioners Robert Reiners, Mark Busching, and Gary Stutler were in attendance for the meeting as well as Auditor Wagner.

Commissioner Reiners advised the Rising Sun Regional Foundation Grant request was successful for $50,000.00 to help with the purchase of the chipper box. Mr. Pat Kissell advised the price for the new chipper box was $201,500.00. 2011 funds in machinery and equipment for the highway and bridge will be encumbered to pay for the purchase. Jennings County made an offer to purchase the old chipper box for $7000.00. Commissioner Busching moved to accept their offer with a second from Commissioner Stutler. The motion passed unanimously. Commissioner Busching moved to purchase the new chipper box from Southeastern Equipment Company, Inc. Commissioner Stutler seconded and this motion passed unanimously.

The commissioners discussed the bids for 2012 and a motion was made by Commissioner Busching to accept the bid from O’mara for asphalt laid (30,000 ton more or less) and all other bids that were presented and met bid requirements except for the fuel bid. Commissioner Stutler seconded and the motion passed unanimously.

Concrete: 3000# PSI

Raver Ready Mix--$64.00/yd

Lees Ready Mix---$$68.00/yd

Holman Ready Mix—did not meet bid specs

Roman Nobbe--$65.00/yd

Concrete: 4000#PSI

Raver Ready Mix--$68.00/yd

Lees Ready Mix--$70.00/yd

Holman Ready Mix—did not meet bid specs

Roman Nobbe--$68.00/yd

Asphalt: Hot Mix 11

Dave O’Mara--$48.00

Duracap--$46.75

Paul H. Rohe--$46.00

Hot Mix, Inc.--$46.00

Asphalt: Hot Mix 9

Dave O’Mara--$47.50

Duracap--$45.25

Paul H. Rohe--$46.50

Hot Mix, Inc--$46.00

Asphalt: Hot Mix Binder

Dave O’Mara--$43.50

Duracap--$43.25

Paul H. Rohe--$42.50

Hot Mix, Inc--$42.00

Asphalt: Hot Mix Base

Dave O’Mara--$42.00

Duracap--$42.75

Paul H. Rohe--$41.00

Hot Mix, Inc--$40.50

Asphalt: Cold Mix

Dave O’Mara--$95.00

Duracap—no bid

Paul H. Rohe--$110.00

Hot Mix, Inc--$75.00

Asphalt: Laid #11

Dave O’Mara--$52.00 accepted

Duracap--$59.50

Paul H. Rohe--$56.00

Asphalt: Laid #9

Dave O’mara--$49.50 accepted

Duracap--$58.00

Paul H. Rohe--$55.75

Asphalt: Laid w/escalating-deescalating

Dave O’Mara--$48.50 #9------$51.70 #11acepted

Duracap--$58.00 #9-------------$59.50 #11

Paul H. Rohe--$51.00 #9-------$51.25 #11

Rip Rap

Stone: per ton #2 #5 #8 #9 #11 #53B #73 Revetment

New Point (Napoleon) $8.00 $9.55 $9.55 $9.55 $10.35 $7.25 $8.00 $9.90

New Point(New Point) $8.00 $9.00 $9.00 $9.00 $9.90 $7.20 $8.00 $9.90

Hanson $8.10 $9.75 $9.75 $9.95 $10.70 $7.15 $8.10 $10.00

Liquid Bituminous: Firm Price

RS-2

TerryAsphalt--$1.8642

Marathon--$1.8790

AE-90

Terry Asphalt--$1.8642

Marathon--$1.8790

AE-P

Terry Asphalt--$2.8642

Marathon--$2.8790

Liquid Bituminous: Escalating/de-escalating

RS-2

Terry Asphalt--$1.9842

Marathon--$1.8290

AE-90

Terry Asphalt--$1.9842

Marathon--$1.8290

AE-P

Terry Asphalt--$2.9842

Marathon--$2.8290

Fuel:

Laughery Valley Ag Co-Op—Bid was not accepted

Pre-Engineered Bridges and Structural Plate:

The Bids from CPI and E&H Bridge and Grating were accepted.

Coupling Bands for Pipe:

The bid from CPI was accepted.

Culvert Pipe:

The bid from CPI was accepted.

Polyetyhlene Culvert Pipe:

The bids from CPI and Wallers Meter, Inc were accepted.

With no further discussion Commissioner Stutler moved to recess to the annex. Commissioner Busching seconded and the motion passed unanimously.

Commissioner Busching made the motion to reconvene while Commissioner Stutler seconded. The motion passed unanimously. The meeting reconvened with the Pledge of Allegiance.

Commissioners Reiners, Busching, and Stutler were present as well as Auditor Wagner and County Attorney Ertel.

8:20:24—Mr. Johnnie Lohrum

The leak in the annex roof was discussed and Auditor Wagner advised the county had received a notice of complaint from OSHA- Mr. Shaun Pierson. October 29, 2011 an unnamed employee had sent a complaint to OSHA alleging 1) Mold in the work area 2) roof is leaking in the work area 3) flooring is rotted in the work area. The location of the alleged hazards was reported to be in the technology center.

Auditor Wagner advised he had contacted OSHA and they were requesting a report on what had been done to stop the leak and a response to the additional allegations. The commissioners discussed and advised Mr. Lohrum to get additional tar and put on the roof. The mold and rotted flooring was determined not to exist as alleged. Once the roof is tarred again Auditor Wagner will respond to the complaint.

8:54:00—Technology—Ms. Kelly Vollet

Ms. Vollet advised the commissioners that a third party had transferred the long distance to them and the county had received a huge long distance billing. She has resolved the issue.

She was also questioned about the OSHA complaint since it referred to the Technology Center and she advised there was no leak or rotted flooring in her area.

8:57:54—Area Planning—Mr. Tad Brinson

Mr. Brinson advised Ms. Sheets was resigning from the BZA and advised Mr. Terry Sheets was willing to fill the position. Commissioner Busching moved to appoint Mr. Terry Sheets with a second from Commissioner Stutler. The motion passed unanimously.

9:00:30—EMA-Mr. Patrick Rose

Mr. Rose reviewed the new County Emergency Plan. He advised he will obtain a memorandum of understanding from the locations for the county. He also discussed the winter weather warnings. He was advised to revise the wording on the county warnings to match that of the State.

9:22:31—Building Inspection Dept.—Mr. Mike Jeffries

Mr. Jeffries advised the pole barn in question from the last meeting had the holes dug out for inspection.

9:27:37—Highway Dept. Superintendent—Mr. Owen Heaton

Mr. Heaton presented the revised fuel bid from Laughrey Valley Ag Co-Op. The revised fixed price bid was:

90 Octane Gasoline--$3.229 per gallon

Off Road Diesel--$3.219 per gallon

On Road Diesel--$3.376 per gallon

Commissioner Busching moved to accept the fixed price bid with a second from Commissioner Stutler. The motion passed unanimously.

Also the washed #11 stone for the pothole patcher from Meshberger was presented and Commissioner Busching moved to accept with a second from Commissioner Stutler. The motion passed unanimously. INDOT #11 stone at $6.00 per ton.

Attorney Ertel advised that Mr. Tony Wood was contacting the sewer extension bidders to get a revised price of putting the line at a 4 foot depth and would advise the revised price. The commissioners agreed they would review the change when received but still retain the right to refuse.

LWC—Mr. Sam Puterbaugh

Mr. Puterbaugh reviewed the construction schedule and the move in date keeps slipping further out due to weather. The trusses are to be delivered after January 2, 2012 and they are getting ready to close the first floor walls as the perimeter walls are erected. Attorney Ertel is to contact Ms. Juanita Bauer about getting on the property prior to closing for the stone layers and removing the shed. Through discussion the commissioners agreed to change the casing/trim of the windows to match the roof if possible.

Health Department—Ms. Pat Thomas

Ms. Thomas advised the commissioners they needed to appoint two people to the Friendship Regional Sewer District.

Commissioner Busching moved to appoint Mr. Gary Stutler with a second from Commissioner Reiners. The motion passed with 2 yes and 1 abstaining (Stutler)

Commissioner Busching then moved to appoint Mr. Tony Wood with a second from Commissioner Reiners. The motion passed with 2 yes and 1 abstaining (Stutler)

Ms. Thomas advised two people also needed to be appointed by the commissioners to the County Health Board. Commissioner Busching moved to appoint Stephen R. Stein, MD and Mary Schmaltz, RN to the County Health Board with a second from Commissioner Stutler. The motion passed unanimously.

Appointments for 2012:

Highway Department

Superintendent—Mr. Owen Heaton

Foreman District 1—Mr. Steve Schonegg

Foreman District 2—Mr.Bob DeBurger

Foreman District 3—Mr. Ray Toops

Secretary—Ms. Jennifer Meyer

Bridge Foreman—Mr. Mick Johnston

Garage Foreman—Mr. Pat Kissell

Commissioner Stutler moved to approve the appointments with a second from Commissioner Busching. The motion passed unanimously.

Commissioner President:

Commissioner Stutler moved to appoint Mr. Robert Reiners as Commissioner’s president with a second from Commissioner Busching. The motion passed with 2 yes and 1 abstaining (Reiners).

Building Inspectors:

Commissioner Busching moved to appoint Mr. Mike Jeffries and Mr. Dwight Bauman with a second from Commissioner Stutler. The motion passed unanimously.

Maintenance and Housekeeping:

Commissioner Busching moved to appoint Mr. John Lohrum as maintenance, Ms. Kim Jahnigen and Ms. Becky Mullins as Housekeeping. Commissioner Stutler seconded and the motion passed unanimously.

County Attorney:

Commissioner Busching moved to appoint Mr. John Eertel with a second from Commissioner Stutler. The motion passed unanimously.

Park Board:

Commissioner Stutler moved to appoint Mr. Warren Bruns with a second from Commissioner Busching. The motion passed unanimously.

Vital Records:

Commissioner Busching moved to appoint Ms. Susann Abdon as Health Registrar and Ms. Charlene Keck as office assistant. Commissioner Stutler seconded and the motion passed unanimously.

Technology:

Commissioner Busching moved to appoint Ms. Kelly Vollet as Technology Coordinator and Ms. Becky Cairns as Technology Assistant. Commissioner Stutler seconded and the motion passed unanimously.

EMA:

Commissioner Busching moved to appoint Mr. Patrick Rose with a second from Commissioner Stutler. The motion passed unanimously.

Commissioner Busching moved to approve the minutes of the December 12, 2011 meeting as written with a second from Commissioner Stutler. The motion passed unanimously.

The commissioners signed payroll sheets, claim vouchers, claims being paid from the commissioner’s budget, minutes of the December 12, 2011 meeting, & an LWC change order.

Being no further business, Commissioner Busching moved to adjourn, with a second from Commissioner Stutler. The motion passed unanimously.