RIPLEY COUNTY COMMISSIONERS

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Robert Reiners, President

10105 N Spades Rd

Sunman, IN  47041

812-623-3209

 

Mark Busching

608 Clearview Lane

Versailles, IN  47042

812-689-7119

 

Gerald Stutler

P.O. Box 66

Friendship, IN  47021

812-667-5505

2012 Meeting Schedule

Meetings begin at 7:00am at the Highway Garage and at 8:00am in the Commissioner's meeting room located in the Annex Building

Starting June 11 8:00am meetings will be in the EMA meeting room located at 210 North Monroe Street.

Monday, January 9

Monday, July 9

Monday, January 23 Monday, July 23
Monday, February 6 Monday, August 6
Friday, February 17 Monday, August 20
Monday, March 5 Friday, August 31
Monday, March 19 Monday, September 17
Monday, April 2 Monday, October 1
Monday, April  16 Monday, October 15
Monday, April 30 Monday, October 29
Monday, May 14 Friday, November 9
Friday, May 25 Monday, November 26
Monday, June 11 Monday, December 10
Monday, June 25 Friday, December 21

 

Commissioner's Meeting Minutes

Minutes prepared by Bill Wager, Ripley County Auditor  Minutes are unofficial until approved at the next Commissioners Meeting.

Commissioners meeting opened promptly at 7:00AM on Monday, December 21, 2012 at the Ripley County Highway Department, Osgood, Indiana.

Commissioners Robert Reiners, Mark Busching, Gary Stutler, and Auditor William Wagner were in attendance for the meeting.

Foreman Kissell advised the refurbished distributor truck had been delivered.

Superintendent Heaton inquired about applying to Rising Sun Regional Foundation for needed equipment.  This will be assessed and decided at a later date.

He also advised the bond from Northern Clearing, Inc. had been received in an amount of $100,000.00 as requested by the commissioners.  This is for any road damage done while clearing for Enterprise ATEX pipeline.

With no further business to discuss Commissioner Busching moved to recess to the Annex meeting room.  Commissioner Stutler seconded and the motion passed unanimously.

Commissioner Busching made the motion to reconvene while Commissioner Stutler seconded.  The motion passed unanimously and the meeting reconvened with the Pledge to the Flag.

Commissioners Reiners, Stutler, and Busching were present as well as County Attorney Ertel and Auditor Wagner.

Maintenance-Mr. Johnnie Lohrum

Dave from QPH advised that Maxwell Construction had the quote for wrapping the pipes in the courthouse.  He advised the heat exchangers for the third floor of the courthouse were not repairable due to excessive rust and wear.  He had provided a quote per unit and was requested to revise the quote for both units and resubmit to the next meeting.

Technology—Ms. Kelly Vollet

Ms. Vollet submitted the quote from Vertical Systems Elevator for maintenance on the new annex elevator.  It was decided to look at other quotes as well before deciding on a maintenance agreement. 

Ms. Vollet also advised the commissioners the phone system had been maxed out and to provide any additional extensions in the Annex would require an upgrade to the phone system at an approximate cost of $5000.00. 

Commissioner Stutler moved to approve the upgrade with funds from Cum Cap Equipment with a second from Commissioner Busching.  Motion passed unanimously.

E911—Ms. Judy Schebler

Ms. Schebler advised the commissioners Ms. Debra Patton was retiring and she requested Ms. Robin Laker fill the position.  There was no opposition to the request and Ms. Schebler will obtain an application and submit for approval.

EMA—Mr. Patrick Rose

Mr. Rose requested the commissioners sign a certificate of appreciation for Mr. Larry Black for his service as an EMA Volunteer.  This was signed.

The commissioners thanked Mr. Rose for the use of his office for their meeting room while the annex was under construction

Mr. Rose also advised the commissioners that the county had no control of the temporary storm shelters operated by local fire departments, towns/cities, or churches.  Situations have surfaced where the shelters were not opened even though they are listed on the county website.  He proposed removing them from the website and having each individual organization list them.  He will also approach the local fire departments about operating them through their Shelter Officers.

Ms. Debbie Ault of INDOT was unable to attend the meeting and will attend the 1-7-2013 meeting.

Mr. Jerry Gilpin

Mr. Gilpin appeared to obtain the approval of the sign for the new annex.  The draft was reviewed and Commissioner Stutler moved to approve with a second from Commissioner Stutler.  Motion passed unanimously.

Mr. Gilpin also advised the moving of the electric utility from the county property to the building purchased by the Versailles Lions would cost approximately $4000.00.  He asked if the commissioners would be able to provide any funds to assist in this project.  The commissioners discussed the use of the Ripley County Quality of Life Improvement Fund through the Ripley County Community Foundation toward this request.  Auditor Wagner pointed out the request had a respond by date of 12/1/2012 but it would be checked to see if the funds could still be obtained this year. 

Commissioner Busching moved to approve request for $4000.00 if the funds could still be obtained in 2012.  Commissioner Stutler seconded and the motion passed unanimously.

Health Department—Mr. Tony Schneider

Mr. Schneider advised the commissioners Dr. James Hollis agreed to be reappointed to the Ripley County Health Board.  His term would be for 3 years.  Commissioner Busching moved to approve the appointment with a second from Commissioner Stutler.  Motion passed unanimously.

Commissioner Stutler stated he felt Ms. Pat Thomas returning January 2013 and still being the administrator of the department was wrong and he felt that Mr. Tony Schneider should remain as the person in charge and Ms. Thomas be a consultant.  He also stated the commissioners should be advised of decisions of the Health Board as a matter of courtesy so they would know what was going on in the department.  No action was taken with this suggestion at this time.

Town of Osgood—Mr. Gary Norman

Mr. Norman spoke for the Town of Osgood in support for their request of the use of $120,000.00 of EDIT funds in developing the Osgood Industrial Park.  The commissioners advised they would discuss the request and report later. 

LWC—Mr. Sam Puterbaugh

Mr. Puterbaugh gave an update on the annex and the courthouse renovation.  This included the punch list of items that needed to be addressed and the balance of allowances. The parking lot was discussed without resolution.  He also advised payment #10 to Glenwood Electric could now be released.  He advised the final payment (including retainage) be released to Dalmation.

Sheriff Department—Mr. Paul Wells

Mr. Wells presented the commissioners with additional estimates to refinish the kitchen floor and paint the cell blocks.  These will be considered and a decision made later.

Minutes of the December 10, 2012 meeting:  Commissioner Busching moved to approve as presented with a second from Commissioner Stutler.  Motion passed unanimously.

Clerk—Ms. Mary Ann McCoy

Ms. McCoy advised the commissioners she had posted the vacancy for her department. 

She also stated the south windows of her office had been leaking.  The commissioners advised they would have it checked.

She then addressed storage.  She stated her storage needed to be separate from anyone else and she felt there would not be enough space in the room of the annex designated for storage for her items.

Next she requested that Elaine Mortara be paid for her mileage for the year rather than the last quarter. This was due to her 12 month claim for mileage had been denied by the Auditor’s Office based on the procedure instituted by the commissioners of turning in mileage quarterly.

Last, she requested the Elections office be moved downstairs in the Courthouse but stated she would need the entire room.

At this time Commissioner Busching moved to recess until 1:00 pm.  Commissioner Stutler seconded and the motion passed unanimously.

At 1:00pm Commissioner Busching moved to reconvene the regular meeting with a second from Commissioner Stutler.  Motion passed unanimously.

Commissioner Stutler moved to approve the Employee Handbook effective 1-1-2013 but not put it on website until corrections are made at the next (1-7-2013) meeting.  Commissioner Busching seconded and the motion passed unanimously.

The commissioners signed payroll sheets, claim vouchers and claims being paid from the commissioner’s budget.  Also signed were the Substantial Completion forms for the contractors of the annex.

The next order of business was the appointments for 2013.  They were as follows:

Animal Control—Ms. Roxanne Collins

Area Planning—Mr. Tad Brinson

Building Inspector—Mr. Dwight Bauman

Maintenance—Mr. John Lohrum

Housekeeping-Courthouse—Ms. Becky Mullins

Housekeeping-Annex—Ms. Kim Jahnigen

County Attorney—Mr. John Ertel

Technology—Ms. Kelly Vollet

Veterans Officer—Mr. Ken Hylton

EMA—Mr. Patrick Rose

EMS—Mr. Scott Huffman

Highway Superintendent—Mr. Owen Heaton Jr.

Highway Foreman District 1—Mr. Steve Schoenberg

Highway Foreman District 2—Mr. Bob DeBurger

Highway Foreman District 3—Mr. Ray Toops

Highway Mechanic Foreman—Mr. Pat Kissell

Highway Bridge Foreman—Mr. Gerald Johnston

Highway Secretary—Ms. Jennifer Meyer

Economic Development Board—Mr. Mark Busching:  Commissioner Stutler moved to appoint with a second from Commissioner Reiners.  Both voted yes with Mr. Busching abstaining.

President of Commissioners—Mr. Robert Reiners:  Commissioner Busching moved to appoint with a second from Commissioner Stutler.  Both voted yes with Mr. Reiners abstaining.

SE Indiana Recycling—Mr. Mark Busching as the Commissioner’s representative and Ms. Vickie Holiday as the Municipal Representative: Commissioner Stutler moved to appoint with a second from Commissioner Reiners.  Both voted yes with Mr. Busching abstaining.

Ripley County Park & Recreation Board—Mr. Gerald Stutler:  Commissioner Busching moved to appoint with a second from Commissioner Reiners.  Both voted yes with Mr. Stutler abstaining.

A request from Batesville Schools for limited use of the County GIS Data was reviewed.  Commissioner Busching moved to approve the request with a second from Commissioner Stutler.  Motion passed unanimously.

Also, The Ripley County Hazardous Material Emergency Response Plan was reviewed.  Commissioner Stutler moved to approve with a second from Commissioner Busching.  Motion passed unanimously.

With no further business to conduct in the regular session meeting, Commissioner Busching moved to adjourn the regular meeting and move to the Executive Session.  Commissioner Stutler seconded and the motion passed unanimously.

At 1:30pm the Commissioners moved to the Executive Session to discuss contract matters as well as a response to the General Trades Contractor in relation to the annex building.  Included in the discussion were matters of theories of law and legal strategy.  Re: Disputed charges and delays.

At the end of the Executive Session Commissioner Busching moved to adjourn with a second from Commissioner Stutler.  The motion passed unanimously.

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