RIPLEY COUNTY COMMISSIONERS
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10105 N. SPADES RD
608 CLEARVIEW LANE
VERSAILLES, IN 47042
P.O. BOX 66
FRIENDSHIP, IN 47021
2010 Meeting Schedule
Meetings begin at 7:00am at the Highway Garage and at 8:00am in the Commissioner's meeting room located in the Annex Building
MONDAY JANUARY 11, 2010
MONDAY JULY 12, 2010
|MONDAY JANUARY 25, 2010||MONDAY JULY 26, 2010|
|MONDAY FEBRUARY 8, 2010||MONDAY AUGUST 9, 2010|
|MONDAY FEBRUARY 22, 2010||MONDAY AUGUST 23, 2010|
|MONDAY MARCH 8, 2010||MONDAY SEPTEMBER 3, 2010|
|MONDAY MARCH 22, 2010||MONDAY SEPTEMBER 20, 2010|
|MONDAY APRIL 5, 2010||MONDAY OCTOBER 4, 2010|
|MONDAY APRIL 19, 2010||MONDAY OCTOBER 18, 2010|
|MONDAY MAY 3, 2010||MONDAY NOVEMBER 1, 2010|
|MONDAY MAY 17, 2010||MONDAY NOVEMBER 15, 2010|
|MONDAY MAY 28, 2010||MONDAY NOVEMBER 29, 2010|
|MONDAY JUNE 14, 2010||MONDAY DECEMBER 13, 2010|
|MONDAY JUNE 28, 2010||MONDAY DECEMBER 27, 2010|
Commissioner's Meeting Unapproved Minutes for December 13, 2010
Minutes prepared by Bill Wagner, Ripley County Auditor
Commissioners meeting opened promptly at 7:00AM on Monday, December 13, 2010 at the Ripley County Highway Department, Osgood, Indiana.
Commissioners Robert Reiners and Gary Stutler were in attendance for the meeting.
Auditor Wagner was present for the meeting at the Ripley County Highway Garage.
Highway Superintendent-Mr. Owen Heaton- stated the county had received 6 loads of cinder and 4 loads of salt so far. The salt was under the State contract and was a better price than 2009.
Mr. Kissel stated he had a Freightliner in the lot for the Parks department to look at to see if they were interested in purchasing it for the showmobile. Truck options and CDL requirements were discussed.
He also stated the gradall repairs were being completed and would be tested soon.
General discussion followed on preparing a claim for the total amount of cinders and holding payment until all were received.
Foreman Barney Bales announced he would be retiring the end of 2010. The commissioners thanked him for his past service to the county.
With no further business to discuss, Commissioner Stutler moved to recess to the annex building. Commissioner Reiners seconded and the motion passed.
Commissioner Stutler made the motion to reconvene while Commissioner Busching seconded, motion passed unanimously. The meeting was reconvened at 8:00 am at the Ripley County Annex building in Versailles, Indiana and opened with the pledge of allegiance.
Commissioners Reiners, Busching, and Stutler were present as well as Auditor Wagner and Attorney Neil Comer.
Maintenance: Mr. Johnnie Lohrum (8:11:45 )
Mr. Lohrun advised he could purchase salt for approximately $250.00 per skid rather than $1000.00 as last year. It would be from a local farm store.
8:15:45---Discussed dental expenses at jail for inmates. Commissioner Stutler advised he had talked with other commissioners at the conference and they advised they provided only pain management while the person was incarcerated. Also hospital/medical bills were to be charged Medicare plus 3%.
8:19:19---Discussion on the payroll for the Sheriff department was started about overtime and comp time. Commissioner Reiners stated he felt the problem was how it was shown. When the comp time occurred was questioned. Commissioner Stutler questioned why comp time would paid since they have 12 months from the time earned to use it. Specific situations were discussed on prior employees and the reason for some of the changes that had occurred that brought the use it or lose it condition to the handbook.
Commissioner Stutler stated he felt when the employee earned the time and declared it as comp time it would remain as comp time and not be eligible to be converted to overtime at a later date. If they wanted pay they should declare it overtime at the time worked.
Auditor Wagner requested clarification on how the commissioners wanted the situation handled.
The discussion was stopped to continue with other business and Commissioner Reiners stated they would continue later.
Planning Commission: Mr. Tad Brinson
Mr. Brinson presented a survey from individuals wanting approval for a building lot. Mr. Brinson advised he had requested a letter from the highway garage that road was up to county standards and requested clarification before he approved the request or not. Once Mr. Heaton arrived the road was determined to meet county standards and the request would be approved. The conflicting letters from the highway garage was explained as the first showing .025 mile was incorrect.
Commissioner Reiners questioned the legal services for the Planning Commission. It was for the retainer for Attorney John Ertel and fees for some suits that were pending.
Technology: Ms Kelly Vollet (8:40:29)
Ms. Vollet advised the technology committee met December 2, 2010 and recommended a new server for the Low Financial system for $5022.00, a new printer for the Treasurer Office for $1700.00, a new copier for the Auditor Office for $5562.00, a new laptop for the Prosecutor to access the court system like the judges for $1600.00. A new standards equipment producer was requested to be added (copystar) to the list of approved manufacturers.
Commissioner Busching moved to add Copystar to the list of approved manufacturers and to approve the requested purchases. Commissioner Stutler seconded and the motion passed unanimously.
Ms. Vollet advised the tumblers in the old courthouse doors had to be removed before they could be sold and Mr. Lohrum is to get them removed.
Starting bid would be $125.00 per pair. She also advised the bell sold for $101.00.
8:54:13—Mr. Ed Armbrecht delivered some financial information requested by the commissioners on a courthouse office. It was discussed about the cost of ballots over the past and compared them to 2010. There is a balance that would have to be paid by the commissioners. The balance in the clerk’s budget would be expended before the commissioners would pay. The commissioners decided the balance would be paid from their contractual services if requested by the clerk.
Some discussion followed on the comp time vs overtime.
During a lull before bid opening Commissioner Busching moved to accept the minutes of the November 29, 2010 meeting. Commissioner Stutler seconded and the motion passed unanimously. The commissioners then signed the payroll sheets, claim vouchers, claims for items to be paid from commissioners’ budget, and minutes of the last meeting.
9:45:30—Mr. Brad Samples of Encore Insurance Group presented the commissioners with the renewal of the county property and casualty insurance for 2011. The differences were noted such as the EMS department is added to the county policy for discounts rather than a separate policy. The net renewal is approximately $4227.00 less than 2010.
Commissioner Busching moved to accept the renewal with a second from Commissioner Stutler. The motion passed unanimously.
10:00:00 Bid Opening:
Bids from interested parties were opened and read. The price sheets for each bidder are attached to the minutes. Commissioner Busching moved to place the bids under advisement by the commissioners to be reviewed by County Attorney Comer for compliance with the bid specifications. Commissioner Stutler seconded and the motion passed unanimously. Awards will be made at the December 27, 2010 commissioner meeting. Also received were the quotes for hauling the washed 11’s only. These are also attached to the minutes.
Southeastern Regional Planning: Delaware Fire Station Project (10:59:50)
A representative from the Southeastern Regional Planning appeared to request the commissioners sign a statement the commissioners are aware the site is not a historical site. This was referred to Attorney Comer who advised they should look at the Phase I study before they sign the statement. The study will be provided for their review. After review they would sign the statement if they are satisfied with the report.
Clerk: Ms. Mary Ann McCoy
Ms. McCoy appeared with a request for help from the commissioners on the election expenses from GBS since she had paid all in the spring from her department’s funds. In the past the commissioners had paid part. She advised she could transfer $1700.00 from suppllies to the printing account and it would leave a balance of $5604.24 from the commissioners’ contractual services.
Commissioner Busching moved to take the balance from contractual services. Commissioner Stutler seconded and the motion passed unanimously.
11:38:45—Attorney Comer brought before the commissioners the appointment of Robert Rodgers to the Rising Sun Regional Foundation. Commissioner Stutler moved to appoint Mr. Rodgers to a term ending 12/31/2014. Commissioner Busching seconded and the motion passed unanimously.
Auditor Wagner advised they also needed to appoint representatives to the Southeastern Indiana Regional Planning. Commissioner Busching moved to appoint Commissioner Reiners to the board. Commissioner Stutler seconded and the motion passed with two for and Commissioner Reiners abstained.
Commissioner Busching presented the list of architects recommended by CCI. Commissioner Busching moved to accept the recommendations. Commissioner Stutler seconded and the motion passed unanimously to proceed with contacting the architects on the list. CCI is to handle this.
Attorney Comer stated he felt a meeting with IDEM, Juanita Bower (owner of the dry cleaner building), and the County Commissioners to determine the position of IDEM if the county purchases the building. He questioned if the construction should begin without closure on the dry cleaning building question. Attorney Comer stated the county should approach IDEM about a solution if the county would purchase the property.
Another item of business pertaining to appointment for the Southeastern Indiana Solid Waste District was completed with a motion made by Commissioner Stutler to appoint Commissioner Busching as the Commissioner’s representative. Commissioner Reiners seconded and the motion passed two for and Commissioner Busching abstaining.
Commissioner Busching then moved to appoint Vickie (DeeDee) Holiday as the Municipal Representative with a second from Commissioner Stutler. The motion passed unanimously.
Auditor Wagner advised a decision would need to be made before adjournment on the issue of comp time/overtime issue. A lengthy discussion followed. Concerns were made by Commissioner Reiners that agreements with the Sheriff Department had been made by prior commissioners and Sheriffs and the request should be honored and paid. Then the county handbook should be addressed. Commissioner Stutler stated his belief was that the employee should declare if the time worked over would be considered overtime or comp time and then live with that decision. After discussion Commissioner Bushing moved to deny the claim from the jailers for the comp time being paid as overtime on the 11/22/2010 pay voucher. Commissioner Stutler seconded and the motion passed with two for and Commissioner Reiners voting NO.
Being no further business to attend to, Commissioner Busching moved to adjourn with a second from Commissioner Stutler. The motion was approved unanimously.