RIPLEY COUNTY COMMISSIONERS
Robert Reiners, President
10105 N Spades Rd
Sunman, IN 47041
608 Clearview Lane
Versailles, IN 47042
P.O. Box 66
Friendship, IN 47021
Meetings begin at 7:00am at the Highway Garage and at 8:00am in the Commissioner's meeting room located in the Annex Building
Commissioner's Meeting Minutes
Minutes prepared by Bill Wager, Ripley County Auditor
Commissioners meeting opened promptly at 7:00AM on Monday, December 9, 2013 at the Ripley County Highway Department, Osgood, Indiana.
Commissioners Robert Reiners, Mark Busching, Gary Stutler, and Auditor William Wagner were in attendance for the meeting.
Mr. Alex Peiffer-Marathon Petroleum- discussed the decision of the commissioners to roll the contract with Asphalt Materials for 2014. He expressed concern that it did not allow competitive quotes. Commissioner Reiners stated that since Marathon Petroleum did not present a bid for 2013 the commissioners had decided to roll/extend the 2013 contract with Asphalt Materials for 2014. He informed Mr. Peiffer that a bid would be accepted from Marathon Petroleum for 2015 when the bids are taken again.
Foreman Pat Kissell advised the information was ready to go to SIRPC to do a grant request for stainless steel truck beds. He also informed the commissioners that a grader had a turbo go out while pushing snow and parts were ordered for repair.
The new equipment building was discussed and the amounts to encumber decided.
With no further business to discuss Commissioner Busching moved to recess to the Annex meeting room. Commissioner Stutler seconded and the motion passed unanimously.
Commissioner Busching moved to reconvene while Commissioner Stutler seconded. The motion passed unanimously and the meeting reconvened with the Pledge to the Flag.
Commissioners Reiners, Stutler, and Busching were present as well as County Attorney Ertel and Auditor Wagner.
EMS—Mr. Jim Corbin 8:00:00
Mr. Corbin advised the commissioners the first installment ($15,000.00) of the funds deferred for Rescue 69 had been received for the May Through August period. He also presented a part time hire request for Amanda Honnert. After review Commissioner Busching moved to approve the request with a second from Commissioner Stutler. Motion passed unanimously.
Mr. Corbin informed the commissioners the rescue units were working with Margaret Mary Hospital in purchasing supplies at a greater reduction in cost from each purchasing separately.
Maintenance-Mr. Johnnie Lohrum 8:17:10
Mr. Lohrum discussed the extra charge Negangard Enterprises, Inc. requested for the spreading of salt on the parking lot. Commissioner Busching moved to approve the quote for snow removal of the parking lot for $100.00 each time. Commissioner Stutler seconded and the motion passed unanimously. The commissioners instructed Mr. Lohrum to spread the salt.
Mr. Lohrum advised the generator batteries had been charged and quotes to do maintenance on the unit were being obtained for consideration.
The commissioners also discussed the appointments for the Southeastern Indiana Solid Waste District. Commissioner Stutler moved to appoint Commissioner Busching as the Commissioner’s representative and Ms. Dee Holiday as the Municipal representative. Commissioner Busching seconded and the motion passed unanimously.
Technology—Ms. Kelly Vollet 8:44:50
Ms. Vollet advised the commissioners that the server room HVAC had not yet been repaired and that the parts are not yet available. She also advised the boiler for the HVAC for the rest of the annex was still giving alarm reports. She and Mr. Lohrum advised they had been informed by Koch Mechanical that they should disregard the alarm and it could not be eliminated due to the way the units were installed.
Ms. Vollet forwarded a request from ESPY Services for a phone audit. The commissioners stated they did not wish to have this done.
8:48:30—Commissioner Busching provided an email he had received from Mr. Jeff French concerning the stop sign and street lamp on the southeast corner of the annex parking lot. Mr. French stated he felt they were a traffic hazard and unsightly. He proposed a buffer island be constructed around them.
The commissioners discussed the issue and contacted Mr. Kevin Hensley from the Town of Versailles about the ideas presented by Mr. French. Estimates are to be obtained to determine what course of action to take. Also an estimate to install handicapped access in the middle of the block on the south side of the annex parking lot will also be obtained.
Attorney Ertel discussed the Public Defender Board appointments and advised the judges had appointed Mr. Ed Armbrecht and Mr. Doug Wilson. Commissioner Busching moved to appoint Ms. Brenda Wetzler with a second from Commissioner Stutler. Motion passed unanimously.
Auditor Wagner advised the commissioners the documentation from the Sheriff Department (time cards & forms signed by each employee) is not matching the requested time turned in on the payroll voucher. This is requiring the Auditor’s office to re-calculate the payroll each pay period. He stated the issue will need to be addressed soon to get the documentation to match the payroll voucher and will request a meeting with the person/s in the Sheriff Department responsible for the calculation so a solution can be worked out to correct this issue.
Auditor Wagner presented two change orders discovered by Bruns-Gutzwiller that had not been forwarded to the county for payment on work done by Johannigman Excavating. These totaled $3938.00. The commissioners agreed to pay Johannigman Excavating directly and instructed Auditor Wagner to proceed with the payment.
10:00:00---2014 Bid Opening
The commissioners received and opened bids for the following:
Steel and Concrete Bridges: Stone:
CivilCon New Point Stone
CPI Hanson Aggregates
E&H Bridge US Aggregates
Laid Asphalt: Redi-Mix Concrete
Paul Rohe Roman Nobbe
Dave O’Mara Holmans
Globe Asphalt Paving
Hot Mix Inc
Globe Asphalt Paving
Hot Mix Inc
Bids were then presented to County Attorney Ertel for review and to be acted upon at the December 23, 2013 meeting.
Clerk—Ms. Mary Ann McCoy 11:01:30
Ms. McCoy advised the commissioners the contract with GBS for service and maintenance on the voting machines had been revised to read 12/1/2013 through 11/30/2014 as they requested. Also additional machines had been added to the agreement. Commissioner Busching moved to approve the revised contract for $6360.00 with a second from Commissioner Stutler. Motion passed unanimously.
Ms. McCoy then requested the commissioners approve the request for postage she had requested previously and had been denied. She stated they needed stamps in case the electric was out or another issue arose as well as sending out self addressed, stamped, return envelopes. Commissioner Stutler moved to approve the request with a second from Commissioner Reiners. Motion passed with 2 yes and Commissioner Busching voting NO.
Additional discussion occurred after the vote to approve the request. Ms. McCoy was requested to return to the meeting for further explanation. It was determined that the stamps had not been purchased, were not for a specific use, and would be held in each office for future use. The Commissioners felt that with two (2) postage machines available for County office use, and the amount of postage purchased on said machines, that postage would be available under most any circumstances without the need of a substantial amount of stamps. Commissioner Stutler stated under this explanation, he moved to rescind his former motion to approve and the action taken. Commissioner Busching seconded and the motion passed unanimously. Ms. McCoy was instructed to use the postage machine for postage needs.
Commissioner Busching moved to approve the minutes of the November 25, 2013 meeting as presented with a second from Commissioner Stutler. Motion passed unanimously.
Commissioner Busching moved to approve the claims as presented with a second from Commissioner Stutler. Motion passed unanimously.
The commissioners signed payroll sheets, claim vouchers, and claims being paid from the commissioners’ budget along with the minutes of the November 25, 2013 meeting.
With no further business to attend to the motion was made by Commissioner Busching to adjourn. Commissioner Stutler seconded and the motion passed unanimously.
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