RIPLEY COUNTY COMMISSIONERS
Robert Reiners, President
10105 N Spades Rd
Sunman, IN 47041
608 Clearview Lane
Versailles, IN 47042
P.O. Box 66
Friendship, IN 47021
2011 Meeting Schedule
Meetings begin at 7:00am at the Highway Garage and at 8:00am in the Commissioner's meeting room located in the Annex Building
Commissioner's Meeting Minutes
Minutes prepared by Bill Wagner, Ripley County Auditor
Commissioners meeting opened promptly at 7:00AM on Monday, November 28, 2011 at the Ripley County Highway Department, Osgood, Indiana.
Commissioners Robert Reiners, Mark Busching, and Gary Stutler were in attendance for the meeting as well as Auditor Wagner.
The salt building is complete and salt will be hauled to stockpile for the coming season.
Mr. Pat Kissell advised he had stayed under his budget and requested permission to use some of the funds to purchase a vehicle analyzer to diagnose problems. He also advised he would stockpile some tires for next year as they were going up in price.
The Gradall trial will be scheduled before the end of the year so a decision can be made as to the outcome of the unit. It will be an actual work day trial of field use.
With no further discussion Commissioner Busching moved to recess to the annex. Commissioner Stutler seconded and the motion passed unanimously.
Commissioner Busching made the motion to reconvene while Commissioner Stutler seconded. The motion passed unanimously. The meeting reconvened with the Pledge of Allegiance.
Commissioners Reiners, Busching, and Stutler were present as well as Auditor Wagner and County Attorney Ertel.
8:19:00--Auditor Wagner requested confirmation from the commissioners on the unpaid leave of absence for Dennis Pippin of the Sheriff’s Department as comp time had been turned in for the payroll period of 11/07/2011-11/18/2011. The commissioners confirmed that NO comp time was to be paid and that Mr. Dennis Pippin would be responsible for paying his health insurance premiums while on unpaid leave. If he did not pay those premiums his coverage would terminate. Auditor Wagner advised that by using his vacation time and sick time available funds to extend coverage was extended until 11/30/2011. Unless arrangements are made to pay the future premiums his coverage will terminate on that date.
8:22:50—Mr. Johnnie Lohrum
Mr. Lohrum advised the roof is still leaking on the old annex building. The commissioners advised him to watch it and catch what he can as no additional time or funds would be spent on the building since it would be torn down next year at the completion of the new building.
He also advised he had enough ice melt stored for the winter season.
8:35:00—Commissioner Reiners advised it was time to appoint a representative for the SIRPC. He expressed his desire to continue as the representative and Commissioner Busching moved to appoint Mr. Robert Reiners as the representative. Commissioner Stutler seconded and the motion passed unanimously.
Auditor Wagner advised the commissioners that he had ran across an Ordinance 2007-0/5 that allowed the Sheriff to recover some costs on the medical costs of inmates. He will forward a copy to the Sheriff.
County Attorney Ertel provided the commissioners with drafts of the Contract of Services and Mortgage for expansion of the Ripley County Humane Society for their review. He stated the by-laws of the Humane Society would need to state that upon dissolution the assets would be transferred to another 5013C organization to operate the same services.
Commissioner Stutler moved to table signing the contracts until all could review and to have Ms. Holiday attend the 12/12/2011 meeting. Commissioner Busching seconded and the motion passed unanimously.
8:55:41—Technology-Ms. Kelly Vollet
Ms. Vollet reported she had met with the keying committee and the front door of the new annex will be operated with a card swipe. The internal doors will be operated with a key.
She also reported she had received a quote for $1700.00 from JR electric for moving the service for the Wesylan Church. Commissioner Busching moved to accept the quote with a second from Commissioner Stutler. The motion passed unanimously.
Ms. Smith appeared for the Maverick Group to request an extension to submit their bid for the property and casualty insurance package. The commissioners advised the bid was due 11/28/2011 and they had until the end of the meeting to present it. She advised she would pass the information along.
9:00:00—Rescue 30-Mr. Paul Hillenbrand and Mr. Jon Nichols
Mr. Hillenbrand questioned the commissioners about the funds for missing runs being sent to another squad and/or the contract for services with the county being terminated.
The commissioners advised they did not want to terminate nor penalize Rescue 30 but did not feel it was fair for another squad to cover the calls and Rescue 30 get the funds and they were concerned with providing rescue care for the county if calls were not made.
Mr. Scott Huffman-Ripley County EMS Director-provided missed run numbers and some issues he encountered with Rescue 30.
Mr. Hillenbrand stated the Board was not aware of some of the issues and they would address them.
9:30:00—Prosecutor--Mr. Ric Hertel
Mr. Hertel discussed an issue about a lack of response to a panic button call from their office after regular hours. He was advised the commissioners would address the situation with dispatch and protocol would be followed in the future and a call would receive law enforcement response.
The commissioners requested Ms. Judy Schebler-911 Coordinator-to inform the dispatchers they were to follow protocol in the future and make sure there was law enforcement response to any panic button call. She informed them that she had already done so. She also informed them that dispatch is to follow the direction of any officer they are in contact with but this would be an exception if they were told to ignore the call.
10:00:00—LWC-Mr. Sam Puterbaugh
Mr. Puterbaugh advised the commissioners the annex project was approximately 1 week behind schedule due to the weather. He also stated the storm drains and sanitary drains were installed.
Commissioner Busching moved to appoint Commissioner Reiners as the representative for Vernon Forks Water District with a second from Commissioner Stutler. The motion passed unanimously.
Commissioner Stutler moved to accept the November 14, 2011 minutes with a second from Commissioner Busching. The motion passed unanimously.
The commissioners signed payroll sheets, claim vouchers, claims being paid from the commissioner’s budget, minutes of the November 14, 2011 meeting, 2012 holiday, meeting and payroll voucher schedules.
11:27:50—Commissioner Reiners advised he had received a request from the Sunman Town Marshall for a vehicle the Sheriff Department was taking out of service for parts for their cruiser. The commissioners decided they would need to put the vehicle on the auction site and bids taken.
Ms. Mary Ann McCoy-Clerk-appeared with the corrected precinct maps for the commissioners approval. Commissioner Busching moved to approve with a second from Commissioner Stutler. The motion passed unanimously.
11:35:00—Encore Insurance—Mr. Brad Samples
Mr. Samples reviewed the renewal premiums for the property and casualty coverage. He advised the property values could be increased to match inflation of values for an additional $1200.00. He recommended this option be accepted as well. Renewal premiums were presented at $198,504.00. Total with inflation increase would be $199,704.00. This represented a $2351.00 increase from the 2011 period but included the addition of the new annex building and changes through the year.
Mr. Randy Teltoe then presented the renewal quote from HCC Public Risk for Maverick Insurance (Mr. Pepper Cooper). His quote of $133,584.00 did not include the Worker Comp, Inland Marine, or Builders Risk coverage. These coverages would be provided at the same premium as Encore’s proposal and transferred to Maverick with an agent letter of record. He did not provide any amount for the builders risk coverage. The quote amount then became $218,117.00 without builders risk coverage.
Commissioner Busching moved to take under advisement and review the figures. County Attorney Ertel stated he did not feel it was necessary to take under advisement as the quote amount from Maverick exceeded the renewal quote from Encore. Commissioner Busching then withdrew his motion and moved to accept the quote from Encore. Commissioner Stutler seconded and the motion passed unanimously.
Commissioner Busching then moved to accept the 5% inflation increase quote for $1200.00 with a second from Commissioner Stutler. The motion passed unanimously.Being no further business, Commissioner Stutler moved to adjourn with a second from Commissioner Busching. The motion passed unanimously.
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