RIPLEY COUNTY COMMISSIONERS
Robert Reiners, President
10105 N Spades Rd
Sunman, IN 47041
608 Clearview Lane
Versailles, IN 47042
P.O. Box 66
Friendship, IN 47021
Meetings begin at 7:00am at the Highway Garage and at 8:00am in the Commissioner's meeting room located in the Annex Building
Commissioner's Meeting Minutes
Commissioners meeting opened promptly at 7:00AM on Monday, November 26, 2012 at the Ripley County Highway Department, Osgood, Indiana.
Commissioners Robert Reiners, Mark Busching, Gary Stutler, and Auditor William Wagner were in attendance for the meeting.
The commissioners discussed encumbrances with Superintendent Heaton on the pickup and tires to be purchased. Bills will need to be presented in order to encumber funds.
The commissioners discussed what to do with the issue of Darin Gunter blocking County Road 550 East with a cable. This road is not closed but is not maintained by the County. Mr. Rick Kurelic is to appear at the meeting later with a request to have the barrier removed. They agreed that if Mr. Kurelic was not an adjoining property owner there was nothing they could do about the situation.
With no further business to discuss Commissioner Busching moved to recess to the EMA office. Commissioner Stutler seconded and the motion passed unanimously.
Commissioner Busching made the motion to reconvene while Commissioner Stutler seconded. The motion passed unanimously and the meeting reconvened with the Pledge to the Flag.
Commissioners Reiners, Stutler, and Busching were present as well as County Attorney Ertel and Auditor Wagner.
Maintenance-Mr. Johnnie Lohrum
Mr. Lohrum questioned the courthouse not having heat if the electric stayed off for any period of time. A UPS system was discussed to hold the system until a generator would take over. Mr. Lohrum is to obtain a quote on providing a generator and hooking it up to the system.
Veterans Service Office—Mr. Ken Hylton
Mr. Hylton advised he would need another phone and computer for his part time position once moved to the new annex. The commissioners advised him they would provide it from cum cap equipment.
Animal Control—Mr. Jim Lovins
Mr. Lovins advised the commissioners his last day would be December 18, 2012. Commissioner Busching moved to accept his resignation with a second from Commissioner Stutler. The motion passed unanimously. Commissioner Reiners thanked him for his service and wished him well on behalf of the County. Also in attendance were Mr. Scott Collins and Ms. Roxanne Collins who were recommended by Mr. Lovins to take his place. They were advised the position only paid one person. With a motion by Commissioner Busching and a second from Commissioner Stutler, the motion passed unanimously and Ms. Collins was appointed to the position effective December 19, 2012. Mr. Lovins is to help Ms. Collins obtain crates for holding the animals and set up the kennel.
EMA—Mr. Patrick Rose
Mr. Rose advised November 28, 2012 would be a practice evacuation of the Batesville School and invited the commissioners to be present if available.
Ripley County Food Pantry—Mr. Bill Warren
Mr. Warren appeared on behalf of the Ripley County Food Pantry to obtain the commissioners’ signatures on a lease agreement for use of a Parks building.
After review Commissioner Busching moved to approve the agreement for the 6 year period. Commissioner Stutler seconded and the motion passed unanimously.
Ripley County Extension Office—Mr. Dave Osborne
Mr. Osborne presented the commissioners with the annual contract extension between Purdue University and Ripley County. Commissioner Stutler moved to approve with a second from Commissioner Stutler. The motion passed unanimously.
Prosecutor—Mr. Ric Hertel
Mr. Hertel appeared before the commissioners to address his view of the commissioners’ role in the appointments for the board and some recommendations for the Community Corrections Board. He addressed his view the Board should operate independently of the courts and probation.
Mr. Hertel also advised he had two candidates to fill vacancies in his office. Applications will be completed and submitted to the commissioners for review.
Technology—Ms. Kelly Vollet
Ms. Vollet advised the phone system will be moved December 3, 2012 to the new annex building.
Mr. Rick Kurelic
Mr. Kurelic appeared and confirmed he was NOT a landowner and did not have written permission from any landowner at present to be on any land affected by the road being blocked. This road is not closed but is not maintained by the county. He was advised by the commissioners they could not force the barrier to be removed and he should have any landowner contact Mr. Gunter if a key to the barrier was needed.
Ms. Ruth Riehl
Ms. Riehle appeared to request the commissioners approach the owners of the old Pri Pak building about clearing trees from a waterway and outside storage. She was advised she needed to file a complaint to go to the zoning board. She was also advised the owners could also apply for a special exemption to the zoning for outside storage. Attorney Ertel advised her she should seek legal counsel and proceed through the court system as the county drainage board had no jurisdiction in the case since a waterway was not blocked.
Sheriff Tom Grills and Mr. Dennis Dunlap
Mr. Dunlap provided supplements to the handbook that pertain only to the Sheriff Department for consideration. Sheriff Grills then presented the SOP (Standard Operating Procedure) that was in place for the personal use of vehicles by deputies and employees of the Sheriff Department. He requested this SOP be used for the Sheriff Department rather than the no personal use policy recommended by the commissioners. The commissioners advised they would review the SOP.
LWC—Mr. Sam Puterbaugh
Mr. Puterbaugh presented the commissioners with updates on the annex building and some proposals that needed attention. He also discussed the cistern contamination on the Bauer
Location and the holdup from IDEM for a number required for disposal of the contamination. He advised items on the “punch list” for repair/corrections were being made. He provided a list of completion dates for different items that would be used at a later date if needed.
In addressing the Courthouse renovation item #3(access trap doors) and #5(community corrections office) he stated they were critical to accept to get construction started.
Commissioner Busching moved to approve both items with a second from Commissioner Stutler. The motion passed unanimously.
Bids were opened and read and were as follows:
Corrugated Culvert Pipe/ Flooring and other drainage products:
Bidders were CPI and Civil-Con—both provided a manual with their offerings.
Bidders were Paul H. Rohe and Dave O’Mara
Bidders were New Point Stone and Hanson
Ready Mix Concrete:
Bidders were Holman Septic Tank Sales and Ready Mix and Roman Nobbe
Liquid Bituminous Asphalt Material:
Bidders were Terry Asphalt Materials, Inc. and Asphalt Materials, Inc.
Commissioner Stutler moved to take the bids under advisement and review with a second from Commissioner Busching. The motion passed unanimously.
Technology—Ms. Kelly Vollet
Ms. Vollet advised the commissioners the recording system for Judge Taul’s court blew up and needed replaced immediately. Commissioner Busching moved to approve a new system for $5680.00 out of cum cap equipment. Commissioner Stutler seconded and the motion passed unanimously.
Probation—Mr. Shannon Schmaltz
Mr. Schmaltz advised the commissioners he was speaking for Judge Taul and Judge Morris on the Community Corrections program. Their desire was to have the court services be responsible for the community corrections in the day to day operation. He provided a list of appointees that were willing to serve for consideration.
Commissioner Busching moved to approve the minutes from the November 9, 2012 meeting. Commissioner Stutler seconded and the motion passed unanimously.
The commissioners discussed the quote from QPH on replacement of the air handler system on the second floor of the courthouse. Commissioner Busching moved to approve the quote for $12,705.00 from cum cap building and Commissioner Stutler seconded. The motion passed unanimously.
The commissioners also signed the 2013 Commissioners Meeting and Accounts Payable Schedule, Payroll Schedule, and 2013 Holiday Schedule.
The commissioners signed payroll sheets, claim vouchers, and claims being paid from the commissioners’ budget.
The Commissioners requested Clerk Mary Ann McCoy appear to address the fact she hired an employee without and application and review by the commissioners. Ms. McCoy appeared and was advised if she did not provide the application to the Auditor’s office be day end 11/26/2012 she would have to send the employee home until reviewed.
Ms. McCoy advised the commissioners the cost of ballots for the November election had exceeded her budget and requested the commissioners pay for the excess. Commissioner Busching moved to pay from the Commissioners printing budget with a second from Commissioner Stutler. The motion passed unanimously.
With no further business to discuss, Commissioner Stutler moved to recess until 1:00pm Friday, November 30, 2012 to the new annex building. Commissioner Stutler seconded and the motion passed unanimously.
Commissioner Stutler moved to re-convene with a second from Commissioner Busching. The motion passed unanimously and the meeting re-convened.
Auditor Wagner was instructed to contact Duke Energy and the Town of Versailles to verify the utilities would be disconnected from the old annex building so it could be demolished.
All salvage from the building is to be taken to the Fairground for storage and to allow county departments to sort through for needed equipment before the auction.
Mr. Patrick Rose of Emergency Management provided the commissioners with an updated Continuity of Government listing.
The commissioners discussed the request from Sheriff Grills to replace the current language in the Employee Handbook change for 1/1/2-13 pertaining to the use of Sheriff Department vehicles. After discussion Commissioner Busching moved to retain the Employee Handbook Language that prohibited any personal use of county owned/leased vehicles except for to and from work. Also County owned/leased vehicles are to be used for emergency and official county business only. No one but county employees/officials and those in the course of official business are to be transported in county owned/leased vehicles. Commissioner Stutler seconded and the motion passed unanimously.
The last order of business was to make appointments to the Community Corrections Board. The list of possible persons submitted by Mr. Shannon Schmaltz and Mr. Ric Hertel were considered and the following people were appointed by the commissioners.
Sheriff-Mr.Tom Grills, Prosecutor-Mr. Ric Hertel, Director of Children’s Services-Ms. Michelle Russell, Batesville Mayor Mr. Rick Flodderman, Circuit Court Judge- Mr. Carl Taul, Superior Court-Mr. James Morris.
Additional members were Mr. John Watson, Ms. Brenda Wetzler, Mr. Robert D. Morehead, Ms.Vickie Hensley, Mr. John Mallery, Ms.Tara Borgman Kelly, Mr. Nick Rohlfing, Mr. Greg Niese, Mr. Jeff Sharp, and Mr. Mike Daugherty.
Commissioner Busching moved to approve these appointments with a second from Commissioner Stutler and the motion passed unanimously.
With no further business to conduct Commissioner Busching moved to adjourn. Commissioner Stutler seconded and the motion passed unanimously.
Minutes prepared by Bill Wager, Ripley County Auditor Minutes are unofficial until approved at the next Commissioners Meeting.
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