RIPLEY COUNTY COMMISSIONERS
Robert Reiners, President
10105 N Spades Rd
Sunman, IN 47041
608 Clearview Lane
Versailles, IN 47042
P.O. Box 66
Friendship, IN 47021
2011 Meeting Schedule
Meetings begin at 7:00am at the Highway Garage and at 8:00am in the Commissioner's meeting room located in the Annex Building
Commissioner's Meeting Minutes
Minutes prepared by Bill Wagner, Ripley County Auditor
Commissioners meeting opened promptly at 7:00AM on Monday, November 14, 2011 at the Ripley County Highway Department, Osgood, Indiana.
Commissioners Robert Reiners, Mark Busching, and Gary Stutler were in attendance for the meeting as well as Auditor Wagner.
The salt building progress was reported. The concrete has been poured and sealed and the doors are about ready to install. The commissioners requested Mr. Heaton to order salt as soon as possible. Mr. Heaton also advised that cinders were being delivered for $7.75 per ton.
The Gradall was discussed and another operator confirmed the same problems as the regular operator. The commissioners decided they would request a service technician from Gradall to spend a day on the job with the machine to see the problems with it. Mr. Pat Kissell is to contact Gradall.
Mr. Kissell reported the injector pump on the Catepillar Grader was being repaired.
The bid opening for 2012 supplies, concrete, fuel, etc. will be on December 12, 2011. Specs are to be prepared by Attorney Ertel and delivered to Auditor Wagner to advertise and disperse to those bidding.
Also Attorney Ertel is preparing a letter to the Town of Osgood rejecting the bids received for the sewer extension to the highway garage.
Commissioner Reiners advised he had received information that Summit Resources is investigating installing a pipeline in the northern part of the county. They advised they would be in touch once the project moved forward and information was available. Bonds for road cuts and damages were discussed as well.
With no further discussion Commissioner Stutler moved to recess to the annex. Commissioner Busching seconded and the motion passed unanimously.
Commissioner Busching made the motion to reconvene while Commissioner Stutler seconded. The motion passed unanimously. The meeting reconvened with the Pledge of Allegiance.
Commissioners Reiners, Busching, and Stutler were present as well as Auditor Wagner and County Attorney Ertel.
8:30:00—Mr. Patrick Rose--EMA
Mr. Rose presented the updated emergency evacuation plan and the emergency shelters for the courthouse and present annex building. Also presented was the continuity of government succession of command. Commissioner Busching moved to approve as presented with a second from Commissioner Stutler and the motion passed unanimously.
8:43:10—Technology-Ms. Kelly Vollet
Ms. Vollet advised the commissioners the tax server went down and will need to be replaced. The estimate is around $5000.00 and she requested an OK to replace the server. The new server will be used in the new annex as well. Commissioner Busching moved to replace the server with a second from Commissioner Stutler and the motion passed unanimously.
LOW provided an updated disaster recovery plan to Ms. Vollet as well.
Ms. Vollet also discussed the need for telephone jacks in the court rooms for conference calls etc. for court hearings. She advised the quote for providing them would $1000.00. Commissioner Busching moved to approve the request and Commissioner Stutler seconded. The motion passed unanimously.
8:58:50—Attorney Ertel presented the letter of rejection for the sewer extension bids for the highway garage. Options to open the bidding to more bidders were discussed.
Attorney Ertel presented the letter from the State Attorney General office stating that IDEM is in agreement with the Uniform Property Acquisition Offer to the Bauers for their property. Approval of the Settlement and Satisfaction of Claim language will allow conclusion of the purchase and release the Bauers from future liability of cleanup of the property.
Attorney Ertel reviewed the Notice To Bidders for 2012 with the commissioners for any updated or changes and will prepare them for publication.
9:59:05—Auditor Wagner advised the commissioners how the payroll was to be handled for Sheriff Deputy Jason Dickerson while he was on Worker’s Compensation with a broken leg. The commissioners had no objection or change to request.
Also presented was information on IC36-2-6-4.5. This code allows the commissioners to include payroll to be paid in advance of signed claims. This would allow the payroll funds made available on Friday rather than after the commissioner’s meeting on a Monday. Attorney Ertel is to check the ordinance to see if revision is needed and advise the commissioners and Auditor.
10:07:00—DeeDee Holiday-Ripley County Humane Society
Ms. Holiday appeared to inquire about funds from the county for 2012. She was advised that funds had been approved but there would be some stipulations and a contract necessary. Attorney Ertel is investigating and will provide the documents.
10:21:35—Mary Ann McCoy-Clerk
Ms. McCoy advised the State is redrawing the Council and Commissioners maps and she will advise when complete.
She also advised the judge’s race for Batesville will be having a recount on the Ripley County portion only.
Mr. Puterbaugh provided an update on the annex building project and reviewed the October monthly report and the timeline projections. Project is approximately 2-3 weeks
behind schedule due to weather. Steel erection will be finished soon and the critical issue now is getting floors poured before freezing.
10:37:14—Apex Group—Ms. Toni Stinson
Ms. Stinson addressed the network issue raised at the previous meeting and stated that the doctor in question was a primary care physician and not the specialist providing care for the treatment of the employee in question. With this report the Commissioners will not make any change in the current health plan for the county.
Ms. Stinson presented the options for the HSA to the commissioners. After discussion the commissioners agreed to offer the option 1-$2000/$4000 deductible effective 1-1-2012. This will be offered to employees with the current $2000 deductible program and any others without health questions. APEX will provide training and meet with employees to explain the workings of the HSA program. Commissioner Busching moved to sign the option 1 request with a second from Commissioner Stutler. The motion passed unanimously.
11:24:08--ICON Office Products—Mr. Rick Hughes
Mr. Hughes advised the commissioners his company provided the State of Indiana with office products, furniture and equipment. He wanted to make them aware that they could purchase through his company at the same pricing structure as the State contract. He also requested the procedure on how to get his products approved for the technology committee list of approved machines. He was given that information.
11:32:00—Encore Insurance—Mr. Brad Samples
Mr. Samples reviewed the past year claims and informed the commissioners that a worker compensation claim for Delmar Mills that had been denied was going to be paid. The employee needs to follow up with the carrier.
He also discussed the renewal for the county property & casualty, work comp, auto, & umbrella coverage. He was advised that another quote was being prepared by another group and those would be received at the 11-28-11 commissioners’ meeting. He will return for that meeting with his numbers.
The 2012 Payroll Schedule, 2012 Commissioners’ Meeting and Accounts Payable Schedule, and 2012 Holiday Schedule was presented. Commissioner Busching moved to approve as presented with a second from Commissioner Stutler. The motion passed unanimously.
The Grant Agreement with Ohio County for riverboat sharing was signed along with claims for 2012 for the storage rental building and Change Order #2 and #3 from LWC.
Commissioner Reiners also signed the Ripley County Hazardous Materials Emergency Response Plan and the Ripley County Comprehensive Hazard Analysis for EMA.
The minutes of October 31, 2011 were reviewed and Commissioner Stutler moved to approve as written with a second from Commissioner Busching. The motion passed unanimously.
The Commissioners signed payroll sheets, claim vouchers, claims being paid from the commissioners’ budget, and minutes of the October 31, 2011 meetingBeing no further business, Commissioner Stutler moved to adjourn with a second from Commissioner Busching. The motion passed unanimously.
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