RIPLEY COUNTY COMMISSIONERS
Robert Reiners, President
10105 N Spades Rd
Sunman, IN 47041
608 Clearview Lane
Versailles, IN 47042
P.O. Box 66
Friendship, IN 47021
Meetings begin at 7:00am at the Highway Garage and at 8:00am in the Commissioner's meeting room located in the Annex Building
Commissioner's Meeting Minutes
Minutes prepared by Bill Wager, Ripley County Auditor
Commissioners meeting opened promptly at 7:00AM on Friday, November 8, 2013 at the Ripley County Highway Department, Osgood, Indiana.
Commissioners Robert Reiners, Mark Busching, Gary Stutler, and Auditor William Wagner were in attendance for the meeting.
The contract from INDOT for the reimbursement for Friendship Road due to State Road 62 detour was presented. Commissioner Stutler moved to accept the contract for $77,132.58. Commissioner Busching seconded and the motion passed unanimously.
Pavement improvement funds from the Railroad were discussed and a motion was made by Commissioner Busching to accept the award of $3325.00. Commissioner Stutler seconded and the motion passed unanimously.
An employee attendance problem was discussed and the commissioners instructed Superintendent Heaton to address the issue with the employee and correct the issue or proceed with termination.
With no further business to discuss Commissioner Busching moved to recess to the Annex meeting room. Commissioner Stutler seconded and the motion passed unanimously.
Commissioner Busching moved to reconvene while Commissioner Stutler seconded. The motion passed unanimously and the meeting reconvened with the Pledge to the Flag.
Commissioners Reiners, Stutler, and Busching were present as well as County Attorney Ertel and Auditor Wagner.
Maintenance-Mr. Johnnie Lohrum 8:20:35
Mr. Lohrum reported the courthouse piping replacement for the HVAC system is complete.
Maxwell Construction had submitted a bid to repair the windows in the courthouse that were leaking for $450.00 per window. Commissioner Busching moved to approve with a stipulation that Commissioner Reiners contact them about a discount if all windows were done at the same time. Commissioner Stutler seconded and the motion passed unanimously.
The picnic table request was discussed and the price for a wooden table 6 foot is $140.00, 8 foot is $150.00. Commissioner Busching is checking on the recycle table also. A decision will be made at a later meeting.
EMA—Mr. Patrick Rose 8:33:30
Mr. Rose advised of weather channel application for weather reports and discussed emergency equipment storage for the district.
Technology—Ms. Kelly Vollet 8:43:45
Ms. Vollet advised the server room cooling system went out on 10/31/2013. It has been temporarily fixed and they are waiting on parts to repair correctly.
The original estimate for computers purchased for the law enforcement personnel was $38,507.96. Actual price when ordered on a special was $28,901.03 saving $9606.93.
Auditor Wagner presented the commissioners with the information from Mr. Ed Miller at the Indiana State Department of Health indication the preliminary determination for the septic system on the proposed site for the EMS as Delaware could be changed with additional information to support it.
An estimate for window cleaning from Fish Window Cleaning was reviewed and the commissioners tabled it for later discussion.
A request from Maximus to review the Circuit Court Title IV-D reimbursement was discussed. Malcon had done the study previously in 2009 and had verified the time the court spends on Title IV-D had not changed since then. He indicated that the recovery would at best pay for the fees charged by the firms processing the paperwork for the recovery. The commissioners stated that they would not consider another company other than Malcon since they are currently providing the service for the Clerk and Prosecutor.
Commissioner Busching moved to approve the minutes of the 10/28/2013 meeting. Commissioner Stutler seconded and the motion passed unanimously.
Commissioner Busching then moved to approve the claims with a second from Commissioner Stutler. Motion passed unanimously.
The contract from Cedarbridge for housing juveniles was discussed and Commissioner Stutler moved to continue the contract at the $119.00 per bed per day rate. Commissioner Stutler seconded and the motion passed unanimously.
The Accounts Payable/Meeting Schedule and Payroll Voucher Schedule for 2014 were presented. Commissioner Busching moved to approve with a second from Commissioner Stutler and the motion passed unanimously.
Sheriff Department—Lt. Randy Holt, Deputy Kendall Hankins, Chief Deputy Dave Pippin
Lt. Holt spoke to the commissioners stating the Department felt the FLSA 207 (k) Law Enforcement Exemption discriminated against the employees of the Sheriff Department and treated them differently than other county employees. Since the implementation the 207 (k) law enforcement exemption, which requires law enforcement to exceed 171 actual hours worked in a 28 day period before overtime is paid, the Sheriff has changed the work schedule to a 43 hour work week. The Department maintains this puts them in an unfair advantage based on other employees and will cost the county additional expense due to the extra hours scheduled. Commissioner Stutler stated the commissioners could not require the Sheriff to use 40 hours per week as it was his responsibility to set schedules as he sees fit.
Chief Deputy Pippin stated he felt the use of police vehicles was not a benefit as they are a tool for the deputies to do their job. There was no disagreement from the commissioners but they stated the vehicles are to be used for official business only. The question was asked by the commissioners if the employees of the Sheriff Department were still using the police vehicles for personal use. He stated that to his knowledge they were not and if they were doing so it was grounds for disciplinary action.
Lt. Holt then again requested the commissioners rescind the FLSA 207 (k) Law Enforcement Exemption and revert back to the paying of overtime based on a 40 hours week.
The commissioners advised they would discuss it further among them and advise their decision.
Later in the meeting the commissioners
revisited the concerns presented by the Sheriff Department
representatives and concluded they would continue the current policy
American Legal Publishing—Mr. Joe McDonough 9:38:00
Mr. McDonough addressed the commissioners about codification of the County General Ordinances and those for Planning and Zoning. This would put the Ordinances in a format that would allow easy look-up of a subject and keep them up to date with changes to older ordinances.
Cost proposed for General Ordinances was $5995.00 and for Planning and Zoning was $5400.00.
Other costs involved would be updates in the future (varies), retrieval software ($695.00), and annual hosting fee ($495.00).
Pricing includes review of ordinances for compliance with IC laws and discrepancies between ordinances. Pricing discounts were discussed and Mr. McDonough advised he would check and advise. Also Attorney Ertel advised the contract would need to be revised for first payment to be made after work had been complete.
Highway Department—Superintendent Owen Heaton 9:52:00
Superintendent Heaton provided the current fuel quotes from Laughrey Valley Co-Op.
These will continue to be watched.
The bid specs for 2014 were reviewed.
Mr. Heaton advised the bridge material for Bridge #112 would be delivered by CPI on December 2, 2013, weather permitting.
Mr. Steve Meyer advised the commissioners he would be bidding the 2014 supplies with CivilCon.
The commissioners signed payroll sheets, claim vouchers, and claims being paid from the commissioners’ budget along with the minutes of the October 28, 2013 meeting.
With no further business to come before the commissioners a motion to adjourn was made by Commissioner Busching with a second from Commissioner Stutler. Motion passed unanimously.
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