RIPLEY COUNTY COMMISSIONERS
VIEW THE DUTIES OF A COUNTY COMMISSIONER
Robert Reiners, President
10105 N Spades Rd
Sunman, IN 47041
608 Clearview Lane
Versailles, IN 47042
P.O. Box 66
Friendship, IN 47021
2011 Meeting Schedule
Meetings begin at 7:00am at the Highway Garage and at 8:00am in the Commissioner's meeting room located in the Annex Building
COMMISSIONER'S MEETING MINUTES
Minutes prepared by Bill Wagner, Ripley County Auditor
Commissioners meeting opened promptly at 7:00AM on Monday, October 31, 2011 at the Ripley County Highway Department, Osgood, Indiana.
Commissioners Robert Reiners, Mark Busching, and Gary Stutler were in attendance for the meeting as well as Auditor Wagner.
Sewer bids were received by the Town of Osgood for the extension to the highway garage and were over $60,000.00. Commissioner Stutler moved to reject all bids with a second from Commissioner Busching. The motion passed unanimously.
The commissioners will talk with solid waste to see if they are willing to provide additional funds and explore alternatives or additional bids for the project.
Bridge Foreman, Gerald Johnston, submitted a letter of request for a leave of absence from November 7, 2011 to December 9, 2011 to the commissioners. Commissioner Busching moved to approve the request with a second from Commissioner Stutler. The motion passed unanimously.
The Gradall issue again was discussed and the current operator advised he could not get it to work properly and the power was not there. Mr. Pat Kissell advised he had contacted Gradall again and they checked it and advised it was within factory specs and could find nothing wrong with the unit. The commissioners decided they would also check with other counties that had a Gradall to see if they were having any issues. If no other solution can be found they will have the county attorney draft a letter to Gradall.
The issue of a highway employee having the max comp time built up and not be available for work to clear trees etc was discussed and they will continue to investigate.
With no further discussion Commissioner Stutler moved to recess to the annex. Commissioner Busching seconded and the motion passed unanimously.
Commissioner Busching made the motion to reconvene while Commissioner Stutler seconded. The motion passed unanimously. The meeting reconvened with the Pledge of Allegiance.
Commissioners Reiners, Busching, and Stutler were present as well as Auditor Wagner and County Attorney Ertel.
8:30:00—Maintenance-Mr. Johnnie Lohrum
Mr. Lohrum advised his work schedule the next three weeks as he will be using his comp time and vacation before the end of the year.
He also advised QPH had repaired a thermostat and a heat vent in an office and a bill will be coming.
8:43:25—Technology-Ms. Kelly Vollet
Ms. Vollet advised Parks had a person interested in the Bobcat tracks. She stated she thought they needed to be put on the online auction site and the commissioners agreed.
8:45:36—The commissioners discussed the comp time issue with the highway garage. They agreed that they could not have employees using the comp time limit to not be available for work when called. They decided that once the limit of 40 hours comp time was reached the employee could still be called and it would be paid at overtime rates if the employee qualified for overtime.
Colonial Life—Mr. Ky Yarling
Mr. Yarling advised that he had been assigned the account for County of Ripley and another account had been mistakenly set up by another Colonial Life group under Ripley County. He stated that it should have been caught by the name or tax ID number but it had slipped through the system and Colonial Life was working internally on the situation. He requested the commissioners sign a statement that they did not want the new account set up and revert to the old account.
Auditor Wagner expressed concern with how the coverage employees had signed up for with the new group would be handled. Mr. Yarling did not have an answer and Auditor Wagner stated he felt the company needed to decide how they were going to handle assigning the account to an agent and handle the new coverage requests by employees. The commissioners advised Mr. Yarling to contact Auditor Wagner once the company made a decision and they were not going to sign any statement at this time.
Clerk—Ms. Mary Ann McCoy
Ms. McCoy called to advise she would not be appearing as she had no additional information on the precincts and would get back to the commissioners at a later time.
9:10:45—State Representative—Mr. Randy Frye
Mr. Frye appeared with a group to discuss a drainage issue along Michigan Road and Jefferson Proving Ground. The group consisted of various agencies, including the Air Force, Fish and Wildlife, Army Corp of Engineers. The drainage issue between County Road 550 and County Road 700 was discussed. After a lengthy discussion it was agreed a new ditch could be established between Michigan Road and the fence. Due to beaver dams and unexploded ordinance it was not feasible to work inside the fence. Highway Superintendent Heaton and Highway Foreman Toops will meet with Fish and Wildlife to come up with a plan to propose to the Corp of Engineers for approval.
The commissioners thanked those present and Mr. Frye for the attendance and cooperation in working toward a solution.
10:09:00—Apex Group—Ms. Toni Stinson
Ms. Stinson presented some options for HSA programs for county employees starting 1-1-2012. The options were discussed, with the commissioners and Auditor Wagner expressing their wish to see a different structure for the program than she had presented. She stated she would revise and address the issue at the next commissioners’ meeting.
She also addressed the issue of a doctor of a county employee no longer being under the Sagamore Network. She stated they would explore options with this doctor which could include having them continue with the network, negotiate directly with the doctor, or paying as an exception. She will advise.
10:44:18---LWC—Mr. Sam Puterbaugh—New Annex Update
Mr. Peterbaugh reviewed over the construction update of the soil undercutting and the electric power issue with the Weslyan Church. LWC advised they felt it would be best for the county to provide an electrician to co-ordinate with Duke Energy in resolving this issue.
Mr. Ed Soots and Mr. Gary Turner also addressed the commissioners about the remodel of the courthouse to accommodate moving Probation to the courthouse. It was determined after discussion they should prepare an option showing the Clerk and Elections on the first floor along with Child Support and Victim Assistance. Probation would then be on the second floor and the Prosecutor would have expansion room on the third floor.
They also addressed the issue of security and agreed it would be best to have the Probation on the second floor and Security established in the foyer area by the handicap accessible entrance with the West doors only be used by employees for exit or entrance.
The building condition was discussed and they advised it was in overall good shape. They advised some items they felt would be issues and would need repair in the future.
The issue of LED lights for the new annex building was addressed and the cost recovery length was too long to an advantage.
A bill from The Town of Versailles was received for Engineer fees for the Town’s Engineer, Robert E. Curry and Associates, Inc., to review the drainage proposal from LWC. The bill was questioned and was not acted on at this time.
The minutes of October 17, 2011 were reviewed and Commissioner Busching moved to approve as written with a second from Commissioner Stutler. The motion passed unanimously.
The Commissioners signed payroll sheets, claim vouchers, claims being paid from the commissioners’ budget, and minutes of the October 17, 2011 meeting. Also signed was the Executive Council Chief Elected Officials Agreement for Economic Growth Region 9, the WTH GIS Exchange Agreement, The Local Elected Officials Agreement for Ripley County, and the First Amendment to Interlocal Cooperation Agreement to Share Riverboat Gaming Revenue.Being no further business, Commissioner Busching moved to adjourn with a second from Commissioner Stutler. The motion passed unanimously.
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