RIPLEY COUNTY COMMISSIONERS
Robert Reiners, President
10105 N Spades Rd
Sunman, IN 47041
608 Clearview Lane
Versailles, IN 47042
P.O. Box 66
Friendship, IN 47021
Meetings begin at 7:00am at the Highway Garage and at 8:00am in the Commissioner's meeting room located in the Annex Building
Commissioner's Meeting Minutes
Minutes prepared by Bill Wager, Ripley County Auditor
Commissioners meeting opened promptly at 7:00AM on Monday, October 28, 2013 at the Ripley County Highway Department, Osgood, Indiana.
Commissioners Robert Reiners, Mark Busching, Gary Stutler, and Auditor William Wagner were in attendance for the meeting.
Ms. Shawna Joseph from Parks presented the commissioners with estimates for repairs to buildings and equipment purchases. The commissioners reviewed and had questions they requested she get answers to before approval would be voted upon.
Bridge #112 construction has been started. It will be 4-5 weeks for the pre-cast footers to be delivered.
An additional equipment building was discussed. Different sizes and options will be considered before deciding.
The commissioners were requested to approve Mr. Tom Huff for the highway position opening. Commissioner Busching moved to approve and Commissioner Stutler seconded. Motion passed with 3 yes.
Foreman Kissell questioned how the commissioners wanted to dispose of the two pickups that were now excess equipment. He was instructed to obtain 2 quotes and bring them to the next meeting.
He also requested approval to approach an applicant for the mechanic position before publishing the name of the applicant. Commissioner Busching moved to approve the applicant with a second from Commissioner Stutler. Motion passed unanimously.
Foreman Kissell reported Sheriff Grills had requested him to do some repair work at the jail and was seeking approval from the commissioners before he responded to the request. Commissioner Stutler moved to approve the request with a second from Commissioner Busching. Motion passed unanimously.
Commissioner Stutler advised Friendship Road had been wedged and an additional request was being sent to INDOT for the repair work as reimbursement for repairs caused by the State Road 62 detour.
With no further business to discuss Commissioner Busching moved to recess to the Annex meeting room. Commissioner Stutler seconded and the motion passed unanimously.
Commissioner Busching moved to reconvene while Commissioner Stutler seconded. The motion passed unanimously and the meeting reconvened with the Pledge to the Flag.
Commissioners Reiners, Stutler, and Busching were present as well as County Attorney Ertel and Auditor Wagner.
Maintenance-Mr. Johnnie Lohrum 8:27:33
Mr. Lohrum advised the heat in the courthouse would be ready soon. Also, he questioned the use of bulletin boards in the annex. He was instructed to check with window cleaning services for the annex.
The commissioners reviewed a proposal from Clean Right Floor Specialist to clean and wax the floors of the Annex for $1500.00. Commissioner Busching moved to approve the bid with a second from Commissioner Stutler. Motion passed unanimously.
Technology—Ms. Kelly Vollet 8:44:24
Ms. Vollet advised she had contacted Ms. Jo Hartman from Enriching Spaces about some furniture issues and is awaiting a reply.
The Technology Committee had recommended the request for computers for the Sheriff for 13 lap top computers with 8 docking stations and 8 desktop computers. Approximate cost is $40,000.00. Windows 8 does not allow the software currently in use in the jail and Sheriff Office to work so the computers will be ordered with Windows 7.
Commissioner Busching moved to accept the recommendation of the committee and to approve the purchase. Commissioner Stutler seconded and the motion passed unanimously.
A Business Associate Agreement between Ripley County and Ambulance Billing Services, Inc., needed to comply with HIPPA, was reviewed and Commissioner Busching moved to approve. Commissioner Stutler seconded and the motion passed unanimously.
EMA—Mr. Patrick Rose 8:54:35
Mr. Rose requested the Multi Hazard Litigation Plan for the county be signed. Commissioner Busching moved to approve the request with a second from Commissioner Stutler. Motion passed unanimously.
Sheriff Department—Lt. Randy Holt, Deputy Kendall Hankins, Chief Deputy Dave Pippin, Jail Commander Bill McDonald and Mr. Paul Wells.
Chief Deputy Pippin spoke and provided a letter titled Ripley County Sheriff’s Office Labor Relief Proposal. This letter addressed the use of the Federal Labor Standard Act 207 (k) that pertains to how law enforcement can be paid. The letter requests the commissioners rescind the 207 (k) provision as it is now stated in the 2013 Ripley County Employee Handbook and return to traditional labor standards. Additional information was provided relating to payroll and overtime. Chief Deputy Pippin stated the difficulty to have employees work if they are not receiving overtime at time and a half for anything over 40 hours per week.
A statement that Cedarbridge (contracted for juvenile detention) was not making the transports they were contracted to make. This will be followed up on.
A request for the funds received for sale of scrap from the Sheriff’s storage building be put into the Education Fund.
Chief Deputy Pippin also advised the integrator system had also had problems with the card readers and intercom working properly. On investigation there is additional equipment that is not covered by the maintenance agreement that is needed.
SIRPC—Ms. Susan Craig—Brownfields Grant 9:42:30
Ms. Craig advised the commissioners SIRPC was applying for a grant through EPA for $600,000.00 to help with Phase I and II assessments and education of the public on what makes a Brownfield. She requested a letter of support from the commissioners.
Commissioner Busching moved to approve the letter with a second from Commissioner Stutler. Motion passed unanimously.
Ms. Danielle Peetz of the Auditor’s Office presented the commissioners with a calendar of holidays for 2014 for their consideration. After consideration the commissioners revised the schedule. Commissioner Busching then moved to approve the schedule with a second from Commissioner Stutler. Motion passed unanimously.
Health Department—Mr. Tony Schneider
Mr. Schneider advised the commissioners the Health Board had approved an Ordinance with revisions for fees charged by the Health Department and presented the commissioners with a copy. Commissioner Busching moved to approve the Ordinance with a second from Commissioner Stutler. Motion passed unanimously. See Ordinance 2013-13.
Also permission to use the annex meeting room November 21, 2013 for the Great American Smokeout was granted.
Highway Department—Superintendent Owen Heaton 10:16:13
Superintendent Heaton provided the current fuel quotes from Laughrey Valley Co-Op.
These were reviewed and Commissioner Stutler moved to give Commissioner Reiners authority to sign a roll over contract if the fuel prices declined to an acceptable price after Commissioners Reiners contacted him and Commissioner Busching by phone and received approval. Commissioners Busching seconded and the motion passed unanimously.
Attorney Ertel discussed 2014 bid specs with the commissioners. He will make revisions and provide the bid specs to Auditor Wagner for advertisement.
Clerk Mary Ann McCoy 10:31:15
Ms. McCoy requested the commissioners approve a maintenance contract for the voting machines. Commissioner Stutler moved to approve the request with a second from Commissioner Busching. Motion passed unanimously.
Also she advised the commissioners two voting machines were in need of repair. Cost to repair them would be approximately $1840.00 and she had enough funds in her account to pay for the repair.
Mr. Jacob Weiler—Alley closings in Morris. 11:11:47
Mr. Weiler presented the commissioners with proof that all landowners affected by the closings requested were notified. The only landowner that had not signed the petition was Ms. Krista Head. She had contacted the Auditor with questions about determining the actual location of the center of the alley. Auditor Wagner advised he had informed her that it would take a survey if they corners of the properties were not located.
After discussion Commissioner Stutler moved to grant the request and close the alleyways from Morris First Street to Morris Hunefeld Street and Morris West Street to Washington Street. Commissioner Busching seconded and the motion passed unanimously.
EMS—Mr. Jim Corbin 11:30:10
Mr. Corbin discussed with the commissioners the fees owed the county that had been suspended for Rescue 69 which totaled $76,225.00 as of the end of September.
He also requested approval of the application from Mr. James Ward. Commissioner Busching moved to approve the application with a second from Commissioner Stutler. Motion passed unanimously.
Commissioner Busching moved to approve the minutes of the September 30, 2013 meeting and the claims as presented. Commissioner Stutler seconded and the motion passed unanimously.
Auditor Wagner presented the 2012 Cost Allocation Plan from Malcon. For the 2014 period the anticipated recovery amount would be $54,301.74. Also the commissioners received notice the last payment in 2013 for 2011 had been received in the amount of $15,825.48.
The bill for O’Mara for additional asphalt ($5000.00) to finish around the curbs of the annex building was discussed and Commissioner Busching moved to approve the billing with a second from Commissioner Stutler. Motion passed unanimously.
The Circuit and Superior Court Judges provided an order to vacate the appointments of October 10, 2013 for the Public Defender Board and replaced them with the order dated October 22, 2013 appointing Mr. Edward Armbrecht for a term through December 31, 2014 and Mr. Doug Wilson for a term through December 31, 2015.
The commissioners signed payroll sheets, claim vouchers, and claims being paid from the commissioners’ budget along with the minutes of the October 11, 2013 meeting. Commissioner Busching then moved to recess to 1:15pm. Commissioner Stutler seconded and the motion passed unanimously.
1:15:00—Commissioner Busching moved to reconvene with a second from Commissioner Stutler. The motion passed unanimously.
Mr. Keith Sieverding reviewed with the commissioners the plan of recovery of Rescue 69:
1) Elimination of the back taxes owed the IRS and State of Indiana
2) Establish working capital funds for daily operation
3) Bring all creditors to current terms
4) Establish fiscal controls and operating budgets
5) Secure other funding streams
6) Invest in a financial audit to determine any inappropriate actions by board members
He then reviewed the status of these objectives:
1) Federal lien released in 2013—State is almost completed
2) Working capital is behind target due to the Federal tax settlement
3) Creditors except Ripley County are within 60 days. Significant improvement has been made. Payments to Ripley County to begin November 2013. Target payment will be $15,000.00 per quarter subject to cash flow.
4) Made numerous changes to the fiscal controls to provide better oversight of the operation.
5) Have established a vehicle replacement plan and are seeking grants etc. for future funding.
6) No progress for a financial audit due to lack of funds with the repayment plans. This will be attempted in the future.
Commissioner Busching moved to approve the proposed repayment plan with a second from Commissioner Stutler. Motion passed unanimously.
discussed the current 28 day/171 hour under the Federal Labor
Standard Act 207(k) that applies to Law Enforcement that was put
into effect 2013.
With no further business to come before the commissioners a motion to adjourn was made by Commissioner Busching with a second from Commissioner Stutler. Motion passed unanimously.
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