RIPLEY COUNTY COMMISSIONERS
Robert Reiners, President
10105 N Spades Rd
Sunman, IN 47041
608 Clearview Lane
Versailles, IN 47042
P.O. Box 66
Friendship, IN 47021
Meetings begin at 7:00am at the Highway Garage and at 8:00am in the Commissioner's meeting room located in the Annex Building
Commissioner's Meeting Minutes
Minutes prepared by Bill Wager, Ripley County Auditor
Commissioners meeting opened promptly at 7:00AM on Friday, October 11, 2013 at the Ripley County Highway Department, Osgood, Indiana.
Commissioners Robert Reiners, Mark Busching, Gary Stutler, and Auditor William Wagner were in attendance for the meeting.
Bridge #112 was discussed. Quotes are complete and contracts ready to sign. Replacement to begin after contracts signed and materials delivered. Estimate 3 weeks from start to complete depending on weather.
Bid openings for the package insurance is at the November 25, 2013 Commissioners’ Meeting and the openings for county supplies will be December 9, 2013. The bids for bituminous and oils will be delayed until March of 2014.
Fuel pricing was reviewed from Laughrey Valley. Commissioner Busching moved to have Superintendent Heaton watch the pricing and notify the commissioners if the price declined so it could be locked for 2014. Commissioner Stutler seconded and the motion passed unanimously. Pricing as of 10/11/2013 was as follows:
Current 90 octane 10/11---90 octane 89 octane 87E10
Gas $3.394 $3.442 $3.269 $3.184
Off road diesel $3.332 $3.234
On road Diesel $3.534 $3.395
Foreman Kissell discussed the Bobcat trade. Currently the county trades approximately every two years and is due based on that schedule. He also advised that a better trade price could be established in future years if the Bobcat had a cab. Also high flow hydraulics and high tracks was discussed. Trade on a new Bobcat with a cab would be a difference of $6689.25. Commissioner Busching moved to approve the trade for $6689.25. Commissioner Stutler seconded and the motion passed unanimously.
Commissioner Stutler advised additional funds for the Friendship Road were being requested from INDOT for the detour when State Road 62 was closed.
Also discussed was a drainage problem on Tanglewood Road for property owned by Mr. Ray Catron. It will be investigated for possible correction.
With no further business to discuss Commissioner Busching moved to recess to the Annex meeting room. Commissioner Stutler seconded and the motion passed unanimously.
Commissioner Busching moved to reconvene while Commissioner Stutler seconded. The motion passed unanimously and the meeting reconvened with the Pledge to the Flag.
Commissioners Reiners, Stutler, and Busching were present as well as County Attorney Ertel and Auditor Wagner.
Maintenance-Mr. Johnnie Lohrum 8:18:51
Mr. Lohrum advised he had contacted Maxwell Construction to inspect their work on the roof of the courthouse as it still needed some finish work.
Veterans—Mr. Ken Hylton 8:23:30
Mr. Hylton advised the training for the Veterans employees had been postponed due to the Federal Government shutdown. He also advised they will be doing training locally in the future as well.
EMS—Mr. Jim Corbin 8:29:55
Mr. Corbin advised the rescue units had been advised of the reduction in EMS fees charged to the rescue units for 2014. He also provided a breakdown of the savings to each rescue unit based on current runs made.
He also presented an application for Mr. Calvin Venable. Commissioner Busching moved to approve with a second from Commissioner Stutler and the motion passed unanimously.
Technology—Ms. Kelly Vollet 8:41:10
Ms. Vollet displayed the test computer she had purchased. It is a self contained unit that can be moved around without moving towers and has Windows 8 as the operating system. She is installing the county software to make sure all is compatible with the Windows 8 operating system.
She advised the Technology committee would meet October 15, 2013 to go over the request for computers for the Sheriff Department.
Sheriff Department—No one appeared
Recorder—Ms. Ginger Bradford
Ms. Bradford reported the grant from Rising Sun Regional Foundation had been approved for $14950.00 for the big book copier. Total price for the copier is $29,934.00. The balance due will be from Recorder’s Perpetuation Fund for $6099.00 and Cum Cap Equipment for $8885.00. Maintenance annually is $1200.00 and the Recorder will cover that expense.
Commissioner Busching moved to approve the $8885.00 from Cum Cap Equipment with a second from Commissioner Stutler. Motion passed unanimously.
Ms. Amy Copeland and Ms. Shawna Bushhorn 8:52:50
Ms. Copeland and Ms. Bushhorn discussed the picnic table placement for the annex and were advised to have quotes for the pad presented large enough for a trash can as well. The quotes will be obtained and presented to the commissioners.
County Attorney Ertel spoke on the Ripley County Defender Board and who would be eligible to serve on the Board. He also presented the contract for Chris Stearns Bulldozing and Hauling. This was reviewed and signed by the commissioners.
Dunlap HR Consulting Group—Mr. Dennis Dunlap 9:55:20
Mr. Dunlap presented the commissioners with some proposed changes to the Employee Handbook to clarify Holiday Pay and the procedure to follow for open positions. It was also decided to remove the Holiday listing from the Employee Handbook and the commissioners will publish the coming year county holiday list at the end of each current year.
Commissioner Busching moved to approve the changes and update the Employee Handbook with a second from Commissioner Stutler. Motion passed unanimously.
Alfred Woodruff—Drainage Issue 10:14:20
Mr. Woodruff again appeared on the drainage issue on County Road 800 and 1400 and stated the county had an easement for the water drainage on his property. A copy of the deed was reviewed but the easement did not state it was for the county. He stated water was cutting a ditch through his property. Commissioner Stutler and Foreman Ray Toops had inspected the area and Commissioner Stutler stated it was the natural flow of the water. He stated they could widen the ditch to help carry water but they can do nothing off the county road easement. They are to meet with Mr.Woodruff again.
EMS—Mr. Patrick Rose
Mr. Rose rescheduled the radio training for a later time. He also advised the fire drill for the annex had gone well and recommended a few changes to the current procedure. He will revise the procedures and notify the employees.
Commissioner Busching moved to approve the minutes of the September 30, 2013 meeting. Commissioner Stutler seconded and the motion passed unanimously.
Auditor Wagner presented the request from the Milan 54 Museum for a letter of support.
Commissioner Busching moved to approve the letter with a second from Commissioner Stutler. Motion passed unanimously and the commissioners signed the letter.
Commissioner Busching moved to approve the claims as presented with a second from Commissioner Stutler. Motion passed unanimously.
Commissioner Reiners advised the fellow commissioners he had sent an email to Bruns about the additional charge from O’Mara for additional blacktop due to the 3 inch grade on the blacktop road patching around the annex. He stated he felt if the grade was wrong it should be the contractor’s responsibility.
The commissioners signed payroll sheets, claim vouchers, and claims being paid from the commissioners’ budget along with the minutes of the September 30, 2013 meeting.
With no further business to come before the commissioners, Commissioner Busching moved to adjourn. Commissioner Stutler seconded and the motion passed unanimously.
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