RIPLEY COUNTY COMMISSIONERS
VIEW THE DUTIES OF A COUNTY COMMISSIONER
Robert Reiners, President
10105 N Spades Rd
Sunman, IN 47041
608 Clearview Lane
Versailles, IN 47042
P.O. Box 66
Friendship, IN 47021
2011 Meeting Schedule
Meetings begin at 7:00am at the Highway Garage and at 8:00am in the Commissioner's meeting room located in the Annex Building
COMMISSIONER'S MEETING MINUTES
Minutes prepared by Bill Wagner, Ripley County Auditor
Commissioners meeting opened promptly at 7:00AM on Monday, September 2, 2011 at the Ripley County Highway Department, Osgood, Indiana.
Commissioners Robert Reiners and Gary Stutler were in attendance for the meeting as well as Auditor Wagner. Commissioner Busching was absent.
The commissioners discussed a new chipper box for the highway. They will submit a grant application to Rising Sun Regional Foundation.
The permit for the sewer extension should be received by Commonwealth any day for the sewer to the highway garage.
A request by Robert J. Linville for a 30 day leave of absence was presented. The dates of leave would be September 26, 2011 through November 6, 2011 with a return date of November 7, 2011. Commissioner Stutler moved to approve the request with a second from Commissioner Reiners. The motion passed with 2 yes and 1 absent.
Superintendent Heaton advised the State sign money ($50,000.00) had been approved but was put on hold because no one attended the sign school. The next school will be in October, 2011.
The issue of the charge for tumblers for the new courthouse doors was discussed. The commissioners agreed that they had stated they would pay the charge.
September 27, 2011 at 10:00 am at the Ripley County Annex Building, The Corps of Engineers, DNR, and Representative Randy Frye will meet to discuss the removal of sand and gravel from the creeks.
Mr. Pat Kissell questioned transferring the current generator at the old annex building to the highway garage once the new annex building was complete. The commissioners advised they would check into doing that.
With nothing further to discuss Commissioner Stutler moved to recess to the Annex Building. Commissioner Reiners seconded and the motion passed with 2 yes and 1 absent.
Commissioner Stutler made the motion to reconvene while Commissioner Busching seconded, motion passed unanimously. The meeting reconvened with the Pledge of Allegiance.
Commissioners Reiners, Busching, and Stutler were present as well as Auditor Wagner and County Attorney Ertel.
8:20:00—Maintenance-Mr. Johnnie Lohrum
Mr. Lohrum discussed the placement of the dumpster. He also brought up the issue of the courthouse doors tumblers and was advised the commissioners were paying the charge.
The commissioners were advised by the jail that the work by Butler Water was not complete and if an invoice was received it was not to be paid.
8:41:38—Area Planning—Mr. Tad Brinson
Mr. Brinson presented the commissioners with a report of inspections and the required notification forms used.
Mr. Mike Jeffries appeared to discuss a complaint on his inspection of the Neal Funeral Home project. He stated that he had stopped at the project several times through the day and there were no concrete forms on present on his first stop. He stated that on the next stops the concrete was not being poured and the project was not ready for inspection. He stated that the builder then told him he wanted him there at 6:00 that evening and when he told them he would not the builder then stated he needed to be there on Saturday morning which the building department does not do.
The commissioners thanked him for appearing and would address the issue with the party that was requesting information.
8:56:22—Technology—Ms. Kelly Vollet
The Boyer Service Agreement was presented with the changes recommended by County Attorney Ertel. Commissioner Busching moved to sign the agreement with a second from Commissioner Stutler. The motion passed unanimously.
Ms. Vollet reported the auction of the propane tank was complete and $2200.00 was received. The funds are to be returned to the highway budget.
Enhanced Communications—Mr. Kevin McGuire
Mr. McGuire presented the commissioners an overview of the Wireless Project his company is putting into operation. He explained the Town of Versailles wanted the County blessing before they would consider the use of their water tower for the equipment for the wireless to be installed. Commissioner Busching moved to give the commissioners’ blessing to the project with a second from Commissioner Stutler. The motion passed unanimously.
9:27:27—The Traditions Group—Mr. R.J. Kunkle
Mr. Kunkle presented his final quote figures for the repair of the clock tower. It included repair of the South And West sides with new copper on the entire sides, Refasten the north and east sides with copper screws and grommets, re-rivet all “belts”, also paint all four sides of the tower copper and belts with a bond coat, two gold coats, and two clear coats. The south and west sides will have a water and ice shield membrane installed under the new copper. (This was options A through E on his proposal) The cost was agreed on at $26,500.00. Commissioner Busching moved to approve this quote with a second from Commissioner Stutler. The motion passed unanimously.
9:56:00—Highway Garage-Superintendent Heaton
County Attorney Ertel presented the sewer agreement and explained the cost recovery. The commissioners requested language included to allow them to reject bids for the project if they felt they were too high. Attorney Ertel revised the contract to include this request. Commissioner Busching moved to approve the agreement with a second from Commissioner Stutler. The motion passed unanimously.
Superintendent Heaton revisited the State sign grant. ($45,000 from the State and $5000 from the County) It can be re-opened if someone would attend the school. It was decided that Commissioner Busching would attend the October, 2011 meeting with employees from the highway garage.
10:17:15—Probation-Mr. Shannon Schmaltz—Juvenile Reimbursement
Mr. Schmaltz advised the commissioners the probation department would no longer be collecting the juvenile reimbursements. His department would co-operate with the County Attorney in supplying information needed only. Attorney Ertel stated this would not be part of the retainer fee and would be additional expense. The discussion of how to determine which accounts to file for collection followed. Attorney Ertel stated he would present options to the commissioners at a later meeting. The commissioners can then determine how they want to handle the collection process.
10:44:04—LWC-Mr. Gary Turner
Mr. Turner brought contracts from Bruns-Gutzwiller, Dalmation Fire, ATC Testing, and Open Control Systems to be signed. These had been approved at a previous meeting.
He reviewed the issues to consider in the building process and presented the commissioners with an updated estimate for the building project based on the actual figures received for some items that were estimated previously.
He also informed the commissioners that 3 test wells would have to be closed as they were under the footprint of the building.
The commissioners also signed the Amendment to the contract of additional services for LWC to perform a space study for the courthouse renovation and make recommendations on the space reallocation. This fee is not to exceed $4000.00.
County Attorney Ertel advised the commissioners that a revised inter-local agreement with Belterra had to be signed due to time constraints and advised the commissioners ratify Commissioner Reiners’ signature. Commissioner Busching moved to ratify the signature with a second from Commissioner Stutler. The motion passed unanimously.
11:21:02—Clerk-Ms. Mary Ann McCoy
Ms. McCoy presented her recommendations as received from the Ripley County Election Board which included raises for the inspector, judges, judge of opposite party, and clerks. Also recommended were increases in rent paid for polling places and meal allowance.
The commissioners took the recommendations under advisement.
11:30:00—Attorney Ertel explained the ATC proposal for the Phase 1 study for the Bauer property and that they would do additional testing on the Bauer property for contaminants. Commissioner Busching moved to accept the bid for the Phase 1 study for $1000.00 and the additional testing for $1100.00. Commissioner Stutler seconded and the motions passed unanimously.
Attorney Ertel addressed the CCI bill and stated that he felt the mileage charge was not proper as the engineers were being paid for their time and to pay mileage on top of that would be double payment. He advised the commissioners that he felt the billed amount of $29,480.68 less the mileage of $1587.63 to equal $27,893.05 would be adequate. Commissioner Busching moved for Attorney Ertel to present this to CCI for their response. Commissioner Stutler seconded and the motion passed unanimously.
The Commissioners reviewed the minutes and requested changes to reflect that 2 bids had been received for the pole saws for the highway and permission to build an additional riding arena at the fairground rather than a building addition had been granted to the horse group. With these two changes the minutes were approved by a motion by Commissioner Stutler and a second by Commissioner Busching. The motion passed unanimously.
The commissioners were presented a request for a proclamation of National Preparedness Month. Commissioner Busching moved to sign the proclamation with a second from Commissioner Stutler. The motion passed.
The Commissioners signed payroll sheets, claim vouchers, claims being paid from the commissioners’ budget, minutes of the August 22, 2011 meeting, ACORD policy release.
The commissioners signed the appointment form for the new Emergency Management Director along with the Ripley County Chief Elected Officials Promulgation. New Mutual Aid Agreements were also signed with the new Director’s signature for Franklin County, Jefferson County, Dearborn County, Decatur County, Ohio County, Switzerland County, and Jennings County.
Being no further business to come before the commissioners a motion to recess until 7:30 am, September 7, 2011 was made by Commissioner Busching with a second from Commissioner Stutler. The motion passed unanimously.
September 7, 2011The commissioners reconvened and met with the County Council to review the budgets. After two days of review the budget reviews were complete and a motion was made by Commissioner Busching to adjourn. A second was made by Commissioner Stutler and the motion passed unanimously.
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