RIPLEY COUNTY COMMISSIONERS
Robert Reiners, President
10105 N Spades Rd
Sunman, IN 47041
608 Clearview Lane
Versailles, IN 47042
P.O. Box 66
Friendship, IN 47021
Meetings begin at 7:00am at the Highway Garage and at 8:00am in the Commissioner's meeting room located in the Annex Building
Commissioner's Meeting Minutes
Minutes prepared by Bill Wager, Ripley County Auditor
Commissioners meeting opened promptly at 7:00AM on Friday, August 30, 2013 at the Ripley County Highway Department, Osgood, Indiana.
Commissioners Robert Reiners, Mark Busching, Gary Stutler, and Auditor William Wagner were in attendance for the meeting.
It was noted the chipping and sealing was complete and the highway garage will revert to normal start (7:00am) and finish (3:30pm) hours.
Bridge #112 was discussed. Quotes are to be opened at the annex at 10:00am for installation.
Foreman DeBurger presented the choice for truck driver to the commissioners for approval. After review Commissioner Busching moved to approve with a second from Commissioner Stutler. Motion passed unanimously.
With no further business to discuss Commissioner Busching moved to recess to the Annex meeting room. Commissioner Stutler seconded and the motion passed unanimously.
Commissioner Busching moved to reconvene while Commissioner Stutler seconded. The motion passed unanimously and the meeting reconvened with the Pledge to the Flag.
Commissioners Reiners, Stutler, and Busching were present as well as County Attorney Ertel and Auditor Wagner.
Maintenance-Mr. Johnnie Lohrum 8:023:46
Mr. Lohrum advised Serve Pro was checking the leaks in the Courthouse ceiling.
He also questioned what the commissioners wanted done with the old steel doors from the courthouse renovation. He was advised to keep one for an emergency and check with the Parks, Highway, and other departments to see if they needed them.
Technology—Ms. Kelly Vollet 8:33:18
Ms. Vollet advised the backup server for the annex and Recorder needed to be off-site. She requested a cabinet from CDW to put into the Courthouse to house those. She had a cost of $1088.74 for the cabinet. Commissioner Busching moved to approve the request with a second from Commissioner Stutler. Motion passed unanimously.
EMA—Mr. Patrick Rose 8:38:22
Mr. Rose presented the District 9 Mutual Aid Agreement to the commissioners. Commissioner Busching moved to approve with a second from Commissioner Stutler. Motion passed unanimously.
Recorder—Ms. Ginger Bradford 8:42:40
Ms. Bradford advised the commissioners that 9/4/2013 at 2:30pm, Mr. Ed Sullivan of the Rising Sun Regional Foundation would be here for a tour of the annex.
Margaret Mary Health—President Tim Putnam 8:58:49
Mr. Putnam appeared before the commissioners to bring them up to date on the partnership between Ripley County and Margaret Mary Health for inter-facility transfers. He advised the hospital was extremely happy with the partnership and stated the time to get a patient transferred had dropped from an average of 78 minutes in 2010 to the current 17 minutes for 2013. This provides patients with better outcomes as they are able to receive faster treatment for their conditions. These quick transfer times also reduces the need for air transports which reduces the patient’s cost of care. He stated the EMS system in Ripley County, which includes the Rescue Units, was as good as he has seen. The level of care the patient has received prior to arriving at the hospital is excellent.
EMS-Mr. Jim Corbin
Mr. Corbin presented information on the billing service pertaining to the payments received by the Rescue Units from Medicare and Medicaid. As discussed previously these are less than the charge for the EMS service from Ripley County to the Rescue Units. Commissioner Busching moved to reduce the charge from Ripley County EMS to the Rescue Units to $50.00 beginning 2014. Commissioner Stutler seconded and the motion passed unanimously.
Milan Schools—Superintendent Paul Ketchum
Mr. Ketchum approached the commissioners with the request to allow the use of a county sheriff vehicle for the crossing guard. He advised the car would be used approximately one hour per day. The commissioners discussed the issue and Commissioner Busching moved to allow the use of the car for the crossing guard at Milan for a reimbursement of $30.00 per day based on the maximum of 180 school days. Commissioner Stutler seconded and the motion passed unanimously. This will be reimbursed to Ripley County by the school corporation.
Alley Closure in Morris—Ms. Samantha Weiler 9:43:05
Ms. Weiler presented the commissioners with signatures from adjourning property owners with the exception of one person. She also presented the map showing the alleys they were requesting to be closed. The commissioners advised they would like to see the missing signature before making any decisions and advised Attorney Ertel to review the procedure and advise.
Bridge#112—Quote Openings 10:00am
Quotes were received from the following:
1) Copeland Excavating-- $23,675.00
2) Doug Bergman Excavating LLC--$48,000.00
3) Chris Stearns Bulldozing & Hauling--$20,050.00
4) Holman Excavating--$39,630.00
5) C/HM Construction Inc.--$54,500.00
6) Ron’s Concrete--$40,000.00 This quote was to be considered with the quote from E&H Bridge for a Steel Bridge Package. Stated if no bedrock is found it would require more concrete.
7) E&H Bridge--$78,713.48 Steel Bridge Package
CPI stated the contractors had received their cost of a concrete bridge of $119,624.00. However no contractor had included this in their quotes and CPI had not provided this to the commissioners for the opening.
Commissioner Busching moved to take the quotes under advisement for review by County Attorney Ertel. Commissioner Stutler seconded and the motion passed unanimously.
The commissioners discussed the request from the City of Batesville for funds to widen Merkel Road. Commissioner Stutler moved to approve $100,000.00 from EDIT to the city to help with the project based on the contingency the City of Batesville accept the jurisdiction and maintenance of the road upon completion of the agreement. Commissioner Busching seconded and the motion passed unanimously. Attorney Ertel will prepare the documents.
JCD School Resource Officer—Dr. Phillippe-Superintendent
Dr. Phillipe advised the commissioners JCD would like to apply for a grant for a School Resource Officer. She requested Ripley County grant authority to them through the Sheriff’s Department. She stated JCD would be responsible for any costs associated with the Resource Officer.
Commissioner Busching moved to approve the request with a second from Commissioner Stutler. Motion passed unanimously.
Mr. Alfred Woodruff—Flooding on CR 400 W
Mr. Woodruff was in attendance but left before his appearance before the commissioners.
Auditor Wagner addressed the commissioners about the reinstatement of comp time for 2014. He questioned if the highway department was to have comp time reinstated since they did not have comp time in 2013. The commissioners discussed and Commissioner Busching moved to reinstate comp time for the highway department with comp time available if called in for work not relating to snow and ice removal. Commissioner Stutler seconded and the motion passed unanimously. They will have the same 40 hour maximum accumulation and if they are “maxed” out the time exceeding the 40 hour max will be converted to overtime.
The commissioners also discussed the hiring process and the requirement for advertising. After discussion Commissioner Busching moved to revise the procedure to the following:
Job openings will be sent to all departments and employees who have email accounts and posted on the employee portal at www.ripleycounty.com and be open internally for 5 working days. After that period and no internal candidate is chosen the job will be posted on the Ripley County website for public viewing (www.ripleycounty.com).
Commissioner Stutler seconded and the motion passed unanimously.
Auditor Wagner informed the commissioners there were still complaints about the vending machines in the annex. The commissioners requested Auditor Wagner contact the vending company and request them attend the next commissioners’ meeting.
The commissioners discussed the custodial needs at the annex and Commissioner Stutler moved to approve the hiring of Mr. Timothy Agapie. Commissioner Busching seconded and the motion passed unanimously. He will start 9/16/2013
Commissioner Busching moved to approve the minutes of the August 19, 2013 and claims as presented. Commissioner Stutler seconded and the motion passed unanimously.
The commissioners signed payroll sheets, claim vouchers, and claims being paid from the commissioners’ budget along with the minutes of the August 19, 2013 meeting.
Also signed was a request of support for a grant being applied for by the Southeastern Indiana Regional Planning Commission for an U.S. EPA Assessment Grant for Coalitions.
With no further business to come before the commissioners, Commissioner Busching moved to adjourn with a second from Commissioner Stutler. Motion passed unanimously.
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