RIPLEY COUNTY COMMISSIONERS
Robert Reiners, President
10105 N Spades Rd
Sunman, IN 47041
214 Spencer Lane
Versailles, IN 47042
P.O. Box 66
Friendship, IN 47021
Meetings begin at 7:00am at the Highway Garage and at 8:00am in the Commissioner's meeting room located in the Annex Building
Commissioner's Meeting Minutes
Minutes prepared by Bill Wagner, Ripley County Auditor
Commissioners meeting opened promptly at 7:00AM on Friday, August 29, 2014 at the Ripley County Highway Department, Osgood, Indiana.
Commissioners Robert Reiners and Gary Stutler were in attendance. Commissioner Busching remained in the surgery rehab unit and was absent. Auditor Wagner was also present.
With Commissioner Busching having health issues he was unable to attend the necessary meetings for the Title 6 and ADA Coordinator. The commissioners advised they had requested Ms. Kelly Vollet replace him.
The Highway Foremen advised the chip and seal of the county roads was complete for this year.
INDOT provided a detour request for State Road 350 during bridge work over Plum Creek in 2015.
The appraisals for the graders are to be received and information on leasing new graders will be pursued.
With no further business Commissioner Stutler moved to recess to the annex meeting room with a second from Commissioner Reiners. Motion passed with 2 yes.
Commissioner Stutler moved to reconvene at the Ripley County Annex with a second from Commissioner Reiners. Motion passed with 2 yes and the meeting reconvened with the Pledge to the Flag. Commissioners Reiners and Stutler were present as well as Auditor Wagner and Attorney Ertel. Commissioner Busching was absent. The meeting was NOT recorded as the regular meeting room was being used for budget reviews by the Council.
Maintenance—Mr. Johnnie Lohrum
Mr. Lohrum advised the heater in the Probation department had been repaired. Also the handrails on the East steps to the Courthouse will be completed before the Pumpkin Show.
The additional work (due to the storm windows) needed for the cleaning of the courthouse windows was discussed. Commissioner Stutler moved to approve the additional $860.00 quoted to complete. (This makes the total for the courthouse $1300 rather than $440.00.) Commissioner Reiners seconded and the motion passes with 2 yes.
Recorder—Ms. Ginger Bradford
Ms. Bradford had been requested to obtain a quote for landscaping for the parking lot & grounds of the Annex. She presented a quote from Patterson’s Nursery with several options. After review Commissioner Stutler moved to plant items in the 4 islands of the parking lot and lawn service up to two times this year for a total of $2075.00. Commissioner Reiners seconded and the motion passed with 2 yes.
Technology-Ms. Kelly Vollet
Ms. Vollet reported on Title 6 and ADA and advised she would accept the position. Commissioner Stutler moved to appoint Ms. Vollet with a second from Commissioner Reiners. Motion passed with two yes.
Sheriff Stratton introduced Mr. Mickey Wydick from Stanley Convergent Security Solutions. He discussed the integrating the camera system at the jail into one system.
One quote was the integration using the old camera system and adding a new magnetic lock for $48,925.00.
Quote two was integrating the camera system, adding the magnetic lock, and providing 6 video encoders to convert the analog signal to digital for $165,000.00. This would use the old cameras and as the old cameras fail they would be replaced with digital cameras at an approximate cost of $900.00 each plus cost of cabling. The commissioners discussed the quotes and advised they would like a breakdown of each item cost for the quotes. Mr. Wydick is to provide the breakdown.
Sheriff Stratton presented the commissioners with applications for jailer and for deputy for approval. Commissioner Stutler moved to approve Mr. Jacob Fleming and Mr. Ethan Back for jailer and Mr. Trevor Comer for Deputy. Commissioner Reiners seconded and the motion passed with 2 yes.
Sheriff Stratton then discussed the jail work schedule with the commissioners. The preferred work schedule for the jailers is 36 hours one week and 44 hours the next. This created overtime issues without the 7k Law Enforcement Exemption and he requested the 7k Law Enforcement Exemption be reinstated retroactively to 8-24-2014 but amend the handbook to read “warranted law enforcement personnel will be scheduled to work not more than eighty-six hours in a 14 day time period”. This coincides with the current biweekly pay periods of the county.
Commissioner Stutler moved to approve the request with a second from Commissioner Reiners. Motion passed with 2 yes.
Alfred Woodruff—Issues on 400 West
Mr. Woodruff did not appear.
Highway—Mr. Owen Heaton
Mr. Heaton requested clarification from Attorney Ertel on the leasing issue and how that fit the guidelines for bids or quotes. Attorney Ertel advised leasing would be an option but would investigate how the amounts would fit the Statute.
Health Department—Ms. Vicky Powell
Ms. Powell advised the commissioners she had been recommended by the Health Board to assume the administrator’s position for the Health Department. Commissioner Stutler moved to approve Ms. Powell as Health Department Administrator with a second from Commissioner Reiners. Motion passed with 2 yes.
Ms. Powell advised the commissioners that the duties of Mr. Tony Schneider had been divided among the current employees and Mr. Jason Bischoff would become the full time EHS-Environmental Health Specialist for septic inspections.
EAS Auction Service—Mr. Ted House and Mr. John House
Mr. Ted House spoke to the service provided by their company which is a reverse auction.
The service is no cost to the county and allows for more bids to be received through their system as those bidding can continue to change their bid until there is one left at the lowest price available. The commissioners will take under advisement.
Auditor Wagner advised Ordinance 2014-03 needed revision and presented the revised Ordinance prepared by Attorney Ertel. This corrected verbage on the credit card policy and corrected an inconsistency with tips between the credit card policy and the handbook on claims for meals.
Commissioner Stutler moved to approve the new Ordinance (2014-05) for the credit card policy with a second from Commissioner Reiners. Motion passed with 2 yes.
Attorney Ertel presented the commissioners a revised Community Correction Resolution (2014-03) for their approval. This would replace Resolution 2012-04.
Commissioner Stutler moved to approve the revision with a second from Commissioner Reiners. Motion passed with 2 yes.
The commissioners advised two claims being paid from the commissioners’ budget for the next meeting were not to be paid until additional information could be received from QPH and the item repaired by Forster Electrical Services was confirmed to be operating properly.
Commissioner Stutler moved to approve the minutes of the August 18, 2014 meeting with a second from Commissioner Reiners. Motion passed with 2 yes.
Commissioner Stutler moved to approve the claims being paid from the commissioners’ budget with a second from Commissioner Reiners. Motion passed with 2 yes.
Commissioners signed payroll sheets, claim vouchers, claims being paid from the commissioners’ budget (except as noted above), and minutes of the August 18, 2014 meeting.
Commissioner Stutler moved to recess until additional information on leasing graders for the Highway was obtained so action could be taken if needed before the next meeting September 15, 2014. Commissioner Reiners seconded and the motion passed with 2 yes.
September 11, 2014: (10:15am) Commissioner Stutler moved to reconvene the commissioners meeting at the Highway Garage to discuss the leasing of 3 new road graders. Commissioner Reiners seconded and the motion passed with 2 yes.
In attendance were Commissioners Stutler and Reiners, Foremen Pat Kissell, Ray Toops, Bob DeBurger, and Superintendent Owen Heaton.
Mr. Kevin Jerdon from Murrphy Tractor was present to provide a quote for a 60 month, 1500 hour per year lease agreement for 3 new John Deere Road Graders. Each new Grader is a John Deere 672G with 6WD, 2015 model. Cost to lease per year for each grader is $17,951.29 which includes the interest charge at 4.15%. Total annual cost for all 3 graders is $53,853.27. Payments will be deferred until February 2015 and will end February 2019. Murrphy Tractor is purchasing the old graders for $147,000.00.
Commissioner Stutler moved to approve the quote and enter into the lease agreement with Murrphy Tractor. Commissioner Reiners seconded and the motion passed with 2 yes.
Commissioner Stutler then moved to adjourn the meeting with a second from Commissioner Reiners. Motion passed with 2 yes.
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