RIPLEY COUNTY COMMISSIONERS
Robert Reiners, President
10105 N Spades Rd
Sunman, IN 47041
608 Clearview Lane
Versailles, IN 47042
P.O. Box 66
Friendship, IN 47021
2012 Meeting Schedule
Meetings begin at 7:00am at the Highway Garage and at 8:00am in the Commissioner's meeting room located in the Annex Building
Starting June 11 8:00am meetings will be in the EMA meeting room located at 210 North Monroe Street.
Commissioner's Meeting Minutes
Minutes prepared by Bill Wager, Ripley County Auditor Minutes are unofficial until approved at the next Commissioners Meeting.
Commissioners meeting opened promptly at 7:00AM on Monday, August 20, 2012 at the Ripley County Highway Department, Osgood, Indiana.
Commissioners Robert Reiners, Mark Busching, Gary Stutler, and Auditor William Wagner were in attendance for the meeting.
Chip and Seal of the county roads has been complete for 2012. Approximately 115-150 miles of road was resurfaced.
Pricing for the new tank for the distributor is to be obtained so it can be opened by the commissioners at the August 31, 2012 meeting.
Superintendent Heaton requested approval to receive more salt for this year’s contract and store it for the winter. This was approved.
He also raised the question of a new building to store equipment and trucks during the winter. The commissioners discussed this and looked at potential sites. Size would be approximately 50x100. No decision was made at this time.
With no further business to attend to, Commissioner Stutler moved to recess to the EMA office. Commissioner Busching seconded and the motion passed unanimously.
Commissioner Busching made the motion to reconvene while Commissioner Stutler seconded. The motion passed unanimously. The meeting reconvened with the Pledge of Allegiance.
Commissioners Reiners, Stutler, and Busching were present as well as County Attorney Ertel, and Auditor Wagner.
Maintenance-Mr. Johnnie Lohrum
Mr. Lohrum questioned the commissioners about having Cintas provide first aid cabinets in each break room of the new annex. One would be moved from the current annex building and one additional would be needed. The commissioners agreed this should be done and Mr. Lohrum is to contact Cintas.
Mr. Lohrum advised there was a large amount of mud being washed into the basement from under one of the sidewalks. He was advised to contact Osgood and Versailles to see if they had a camera to see what is happening and what type of repairs would be needed.
EMA—Mr. Patrick Rose
The funds from Harrison County for Tornado Relief was discussed and how to divide them among those receiving tornado damage. It was decided to talk with the Town of Holton to determine what had not been reimbursed for them along with the County Highway, EMS and other county departments. At that time it would be determined how to divide the funds.
Mr. Rose advised he had the year end EMA meeting and report to give to the commissioners and would forward them the copy.
Technology—Ms. Kelly Vollet
Ms. Vollet advised the vending companies, All American Vending (7%) and D&D Vending (5%) had provided their quote for vending machines for the new annex. Commissioner Busching moved to approve All American Vending with a second from Commissioner Stutler. The motion passed unanimously.
Ms. Vollet advised quotes for monitoring the new annex was received from Crossman Fire and Safety for $30.00 per month and Cintas for $24.00 per month. It was decided she should contact each and request a price to do all 3 locations for the county from each.
Setting up a modem to notify Mr. Lohrum if the electric goes out in the courthouse was discussed. Quotes will be obtained.
Mr. Tad Brinson-Area Planning
Mr. Brinson presented the commissioners with a request to rezone property on the North side of State Road 46 in Morris owned by Red Forge. He stated the zoning board had approved the request. Commissioner Busching moved to approve the request with a second from Commissioner Stutler. The motion passed unanimously.
Ms. Shawna Bushhorn-Assessor
Ms. Bushhorn presented the commissioners with a wording change to the DLGF and X-Soft contracts. Commissioner Busching moved to approve the request with a second from Commissioner Stutler. The motion passed unanimously.
Ms. Pat Thomas-Health Department
Ms. Thomas advised she had been contacted by employees concerning air quality and mold concerns on the second and third floor of the courthouse. She advised she could have the State test again but they did not test for mold. The commissioners discussed the issue and decided an independent professional needed to be contacted to do the testing. Commissioner Busching moved to contact Environmental Laboratories, Inc. to conduct the testing and that each register in the courthouse be tested as well as overhead pipes that have leaked onto the ceiling tile. Commissioner Stutler seconded and the motion passed unanimously.
Ms. Jodi Comer-SIRPC-Indiana Trail Riders Association
Ms. Comer presented the commissioners with a letter of acceptance to changes to the agreement between the Trail Riders Association and the City of Lawrenceburg so the grant could move forward. The original grant documents did not specify the funds could be used for the purposes required by the Association. The letter requested the documents be amended. Commissioner Busching moved to approve the request with a second from Commissioner Stutler. The motion passed unanimously.
Ms. Jane Guidry-The Office Shop
Ms. Guidry thanked the commissioners for the order for shelving. She explained they would be ordered with a tab to bolt the units to the floor if desired but there was no recommendation that they be bolted and their engineers did not see a need to do so.
The research library needs were discussed and Mr. Sam Puterbaugh will provide prints of exact measurements so the number and type of shelving can be determined.
LWC—Mr. Sam Puterbaugh
Mr. Puterbaugh reviewed the schedule of the annex. Move in date has been moved to the first part of October. The power pole move is to be resolved with Duke Energy. The Bauer property remediation was discussed and Attorney Ertel presented the proposal from ATC. Commissioner Busching moved to accept the proposal from ATC with a second from Commissioner Stutler. The motion passed unanimously.
The Courthouse renovation was discussed as well and will get under way as soon as the offices can be moved to the new annex building. Commissioner Stutler moved to accept the bid from Maxwell Construction Company for a total of $219,150.00, with a second from Commissioner Busching. The motion passed unanimously.
Mr. Puterbaugh requested G-019 and E-013 be approved. G-019 was rejected by the commissioners and Commissioner Busching moved to approve E013 with a second from Commissioner Stutler. The motion passed unanimously.
Judge Morris spoke on behalf of himself and Judge Taul. He stated several employees of the second and third floor of the courthouse were experiencing problems with lung infections and the doctors were advising them it is from fungus/mold issues. They feel there is a problem with fungus/mold in the second and third floor of the courthouse and requested the commissioners have the area tested. The commissioners advised they had earlier in the day approved an independent testing lab to test the air and registers.
Judge Morris then addressed the Community Corrections Program. He advised the Judges, Prosecutor, Sheriff, and Probation had met and was in agreement the program is needed. He stated the group felt the grant of $169,000.00 from the State of Indiana would cover the costs of the program. The funds lost by the Sheriff Department could be made up with the rental of bed space from the Sheriff for the offenders in the program. Only non-violent crimes would qualify for the program. He provided a sample ordinance for the commissioners to review and asked for consideration for the program.
Dennis Dunlap-Employee Handbook Review
Mr. Dunlap reviewed the first draft of the Employee Handbook with the commissioners. Several pages were reviewed and numerous questions were raised. These were discussed and Mr. Dunlap will be at the August 31, 2012 meeting to continue the review.
The commissioners discussed the quotes from moving companies for the annex move. Commissioner Busching moved to accept the bid from Maddux for $6480.00 with a second from Commissioner Stutler. The motion passed unanimously.
Commissioner Busching moved to approve the August 6, 2012 minutes as written with a second from Commissioner Stutler. The motion passed unanimously.
The commissioners signed payroll sheets, claim vouchers, claims being paid from the commissioner’s budget, and the minutes of the August 6, 2012 meeting.Being no further business at this time, Commissioner Busching moved to adjourn with as second from Commissioner Stutler. The motion passed unanimously.
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