RIPLEY COUNTY COMMISSIONERS

2010 Meeting Schedule

Meetings begin at 7:00am at the Highway Garage and at 8:00am in the Commissioner's meeting room located in the Annex Building

MONDAY JANUARY 11, 2010	MONDAY JULY 12, 2010
MONDAY JANUARY 25, 2010	MONDAY JULY 26, 2010
MONDAY FEBRUARY 8, 2010	MONDAY AUGUST 9, 2010
MONDAY FEBRUARY 22, 2010	MONDAY AUGUST 23, 2010
MONDAY MARCH 8, 2010	MONDAY SEPTEMBER 3, 2010
MONDAY MARCH 22, 2010	MONDAY SEPTEMBER 20, 2010
MONDAY APRIL 5, 2010	MONDAY OCTOBER 4, 2010
MONDAY APRIL 19, 2010	MONDAY OCTOBER 18, 2010
MONDAY MAY 3, 2010	MONDAY NOVEMBER 1, 2010
MONDAY MAY 17, 2010	MONDAY NOVEMBER 15, 2010
MONDAY MAY 28, 2010	MONDAY NOVEMBER 29, 2010
MONDAY JUNE 14, 2010	MONDAY DECEMBER 13, 2010
MONDAY JUNE 28, 2010	MONDAY DECEMBER 27, 2010

Commissioners meeting opened promptly at 7:00AM on Monday, August 9, 2010 at the Ripley County Highway Department, Osgood, Indiana.

Commissioners Robert Reiners, Gary Stutler and Mark Busching were all in attendance for the Commissioners meeting.

Mr. John Ingram appeared to advise the commissioners that Milan was widening and finishing county road 200N to Pike Lumber. He requested help with the cost from the County. Commissioner Reiners advised him that the county has spent the allocated funds for this year and would be unable to help.

Discussed new way to purchase new equipment. The county would spec the equipment and then take bids online. The Commissioners are looking into this.

Bridge inspection paperwork completion is getting closer. Corrections have been made and we should be receiving approval from the State soon.

Commissioner Stutler had met with the Fairboard. They advised they had received approximately $1200.00 profit from the horserace. Also it is advisable to have someone in charge of the track to maintain it and make it ready for the races. The Shelbyville track was sending a person down to get the track ready and would be using the county grader to correct the grade.

Mr. Pat Kissell reported the Catipillar grader is about done with the repair. The warranty on the repair will be 2 year or 2000 hours, whichever occurs first.

With no further business to discuss, Commissioner Busching moved to recess to the annex building. Commissioner Stutler seconded and the motion passed unanimously.

Commissioner Stutler made the motion to reconvene while Commissioner Busching seconded, motion passed. The meeting was reconvened at 8:00 am at the Ripley County Annex building in Versailles, Indiana and opened with the pledge of allegiance.

Commissioners Reiners, Busching, and Stutler were present as well as Auditor Wagner and Attorney Neil Comer.

Mr. Lohrum advised the second floor painting was about complete. The replacement of the old threaded pipes by QPG was discussed and the best time to do it would be at changeover from air conditioning to heat. Commissioner Stutler asked if anyone had contacted him about the courthouse doors. No one had yet contacted Mr. Lohrum so Commissioner Stutler is to contact another person about reworking them. If unable to find someone the commissioners will revisit replacing them.

The commissioners discussed the QPH maintenance contracts with the courthouse and jail. The jail expires 9, 2010 and the courthouse expires 3, 2011. At renewal they will be looked at.

Auditor Wagner advised the commissioners of the status of the Health Insurance billing. The billing statements are not correct with the rate guarantee at the time of quotation. Humana is working on this and Auditor Wagner will keep them advised.

Auditor Wagner advised that AFLAC has not processed refund requests. The commissioners requested a letter on their letterhead be prepared and they will sign and sent to AFLAC.

Mr. Smith presented the estimate/proposal for the repair of the clock with replacement of the deteriorated wood and electrification of the bells. He explained that the town who owns the clock was agreeable with the quote. Once work was started it would take approximately 4-6 weeks to complete. The new parts installed would have a 10 year warranty. The commissioners advised Mr. Smith the town owned the clock and was responsible for the cost of the repair. Mr. Smith was to contact Mr. Holzer.

Mr. Brinson was asked about the Pierceville clean up. Mr. Sheets had received a two week extension to 08/13/2010.

Mr. Richardson also advised about another property in Pierceville owned by Mr. Richardson that had a deadline of 8/10/10.

Ms. Vollet advised the insurance payment had been received from the insurance on the lightning damage. She had no other business.

Ms. Jody Comer appeared for Ms. McCarty to advise the commissioners the public hearing had been held for the Delaware Fire Department on 8/6/10. She requested the commissioners sign the Appointment form to appoint someone from the Southeastern Indiana Regional Planning Commission to act as the officer for public hearings, etc. Also a signature was needed on the Citizen Participation form. Commissioner Busching moved to sign the forms as requested with a second from Commissioner Stutler. The motion was approved unanimously.

Also Ms. Comer asked the commissioners to sign a Waiver of Rights to receive compensation for the easement to the Town of Osgood for the Storm Drainage work being done around the Fairgrounds. Commissioner Busching moved to sign the waiver with a second from Commissioner Stutler and the motion passed unanimously.

Mr. Wolf presented information on his firm and their expertise on overseeing construction projects. He advised that they worked from a fee that was based on the length of a project and would be fixed. Also their fees were generally covered by the normal mark-up by the general contractor on the sub-contractors.

Mr. Henson discussed the space study and presented the commissioners a packet with this information. Based on this, the amount of space needed is approximately 34,234 square feet of usable space.

He advised that soft costs of the project would be roughly 20% of the building cost. The range of square foot cost was from $135-145.00 with an upper range of $175.00. This would put the project in the range of $5,500,000.00 to $6,000,000.00.

The time frame to develop plans etc would be approximately 6 months after all questions of space, etc. were answered. After a lengthy discussion and a question and answer period Mr. Henson was directed to complete conceptual drawings for the 8/23/2010 commissioners meeting. Also ATC would be contacted to be at the next meeting to discuss their findings and what to expect from IDEM.

The commissioners set a date of 8/11/2010 at 9:00 am at the Annex building for the Finance committee to meet to discuss the project.

Ms. McCoy appeared with the final precinct changes for voting. The changes were Franklin 3 to Stumpke’s Corner and Brown 1 & 2 to the Friendship Fire Station. She presented a complete list of polling places. Commissioner Busching moved to approve the list with a second from Commissioner Stutler. The motion passed unanimously. The commissioners signed the new list.

Ms. McCoy advised the commissioners she needed additional storage shelves and was directed to provide an estimate to the commissioners.

She also advised she had received notice from the State that there was funds available to reimburse some of the costs related to expenses for voting machines, etc. that was used for Federal elections. The Auditor was directed to research what was purchased between 1998 and 2001 to determine what would be eligible for reimbursement.

The commissioners signed payroll sheets, claim vouchers, claims being paid from the commissioner’s budget, minutes of the last meeting, transfer for the highway department, covered bridge certification, Waiver of Acquisition Rights for the Town of Osgood, and the Interlocal agreement grant form with Ohio County.

Commissioner Reiners asked County Attorney Comer the status of the suit for GB Carpets on the tile work at the jail. Mr. Comer questioned the cost of a suit vs. cost of repair but after discussion was advised to proceed with the suit.