RIPLEY COUNTY COMMISSIONERS
VIEW THE DUTIES OF A COUNTY COMMISSIONER
Robert Reiners, President
10105 N Spades Rd
Sunman, IN 47041
608 Clearview Lane
Versailles, IN 47042
P.O. Box 66
Friendship, IN 47021
2011 Meeting Schedule
Meetings begin at 7:00am at the Highway Garage and at 8:00am in the Commissioner's meeting room located in the Annex Building
COMMISSIONER'S MEETING MINUTES
Minutes prepared by Bill Wagner, Ripley County Auditor
Commissioners meeting opened promptly at 7:00AM on Monday, August 8, 2011 at the Ripley County Highway Department, Osgood, Indiana.
Commissioners Robert Reiners, Mark Busching, and Gary Stutler were in attendance for the meeting as well as Auditor Wagner.
Mr. Jim Fristch, architect for the salt building is ready to send the plan to the State of Indiana once the location is decided as it needs to be in the paperwork. The foremen and the highway superintendent are to decide the location. A motion to accept the invoice with clarification on the truss fee charge was made by Commissioner Busching and seconded by Commissioner Stutler. The motion passed unanimously.
FEMA has made the initial inspection of storm damage and will be following up once they have their paperwork in order.
The following vehicles were disposed of and $3000.00 was received and was given to Auditor Wagner to deposit in the general fund.
1) 2001 Chevy Impala- 2G1WF55KX19302797
2) 2005 Ford Crown Vic- 2FAFP71W95X133713
3) 1999 Dodge Durango- 1B4HS28YXXF655256
4) 2006 Ford Crown Vic- 2FAFP71W96X131365
Mr. Pat Kissell advised the sewer needed a 220 amp service and would be approximately $3000.00 to run.
Superintendent Heaton advised they were talking with Solid Waste about the dumpster charge since the grant money had been depleted.
With nothing further to discuss Commissioner Busching moved to recess to the Annex Building. Commissioner Stutler seconded and the motion passed unanimously.
Commissioner Stutler made the motion to reconvene while Commissioner Busching seconded, motion passed unanimously. The meeting reconvened with the Pledge of Allegiance.
Commissioners Reiners, Busching, and Stutler were present as well as Auditor Wagner and County Attorney Ertel.
8:13:20—Maintenance-Mr. Johnnie Lohrum
Mr. Lohrum advised he had patched the sidewalks. He also advised of the request from probation for a door to make a private office for a new probation officer. He was instructed to provide this for them.
8:30:00—The JCD Fire District was discussed. It had been stated to the commissioners that Delaware Fire Department did not receive any money from the Township for their operating expenses. Auditor Wagner advised the commissioners that there was tax dollars distributed to the Fire District that went directly to the Fire Departments.
8:37:22—Technology-Ms. Kelly Vollet
Ms. Vollet advised that she had given Porter County a scanner that was given to Ripley County by the State.
She stated the computer system at the Sheriff office had a problem and she was checking it out. She questioned the storage in the new annex and was advised it was NOT to be the high density.
8:48:25— The commissioners discussed the sewer project to the highway garage with County Attorney Ertel. He is to finish up the paperwork and have ready by the next meeting 8/22/11.
8:58:14—Assessor, Ms. Shawna Bushhorn & Tyler Technologies—Bid
Ms. Bushhorn advised that the only bid received was from Tyler Technologies. It will provide services for the ratio studies, trending, new construction, and appraisal services. The bid was $479,200.00 and will run for the period of 2012 – 2014. Commissioner Busching moved to accept the bid with a second from Commissioner Stutler and the motion passed unanimously.
9:14:00—Ms. Dephane Smith asked the commissioners about The Ripley County Humane Society funding for 2012. She was advised that funds had been requested in the 2012 budget. Final amounts, if any, would be dependent on approval through the budget process.
She also requested the weeds on her road be cut to allow visibility at the intersections.
Mr. Tony Moster appeared to advise the commissioners someone had run through his cornfield. He was advised to report this to the Sheriff.
The Business Associate Agreement with Apex to allow them access to information pertaining to the health insurance was presented. Commissioner Busching moved to approve the agreement with a second from Commissioner Stutler. The motion passed unanimously.
9:35:00—Bids for the annex was discussed with Attorney Ertel and he explained that all bidders had been contacted to be sure bids were correct and that all bid amounts were locked.
9:47:25--Commissioner Busching moved for a recess with a second from Commissioner Stutler and the motion passed unanimously.
10:01:00—Commissioner Busching moved to reconvene with a second from Commissioner Stutler and the motion passed unanimously.
10:01:20--LWC-Bid Awards: Mr. Ed Soots
Mr. Soots provided the commissioners with a breakdown of all bids with the lowest bidders highlighted in each category with a letter dated 8-5-2011. There were also the alternate bids of Standing Seam Metal Roof, Haakon Air Handlers, and A 10 Year Compressor Warranty to be considered. The Commissioners accepted the following bids unanimously with a motion from Commissioner Busching and a second from Commissioner Stutler.
1) General Contractor—Bruns-Gutzwiller, Inc. $4,527,000.00
2) Mechanical Contractor—Koch Mechanical, Inc. $1,019,100.00
3) Electrical Contractor—Glenwood Electric, Inc. $792,888.00
4) Fire Protection Contractor—Dalmation Fire, Inc. $101,400.00
5) Temperature Control Contractor—Open Control Systems $187,187.00
The following alternative bids were accepted unanimously by a motion from Commissioner Busching and a second from Commissioner Stutler.
1) Standing Seam Metal Roof--$126,000.00
2) Haakon Air Handlers--$133,500.00
3) 10 year Compressor Warranty--$13,600.00
Attorney Ertel advised the requirements for purchasing the Bauer property and that a conference call is slated on 8/23/2011 with IDEM, Bauer’s attorney, and the State Attorney General’s office to be sure everyone is on the same page prior to an offer to purchase is presented to the Bauers.
The commissioners set the groundbreaking ceremony for 10:00 am on August 22, 2011.
10:51:00--Ms. Sandy Pickett: Ms. Pickett advised the commissioners that she would like to move the Surveyor office building to another lot in town if the commissioners would donate the building. The request was tabled to a later date.
10:59:16—The Transient Merchants Ordinance requested by Sheriff Grills was discussed and Commissioner Stutler with a second from Commissioenr Busching and the motion passed unanimously.
11:21:16— The janitor’s position for the current annex building was discussed and Commissioner Busching advised he was for exploring contracting the work. It was discussed and decided that until the new annex building was complete that the position would be filled with an employee. Commissioner Busching then moved to hire Ms. Kimberly Jahnigen for the position. Commissioner Stutler seconded and the motion passed unanimously.
11:35:21—Clerk—Ms. Mary Ann McCoy
Ms. McCoy advised the commissioners that the election voting machine contract needed to be renewed with GBS. The contract price is $5835.00 and runs form 11-01-2011 through 10-31-2012 and is to be paid out of Cum Cap Contractual. Commissioner Busching moved to approve the contract with a second from Commissioner Stutler. The motion passed unanimously.
Commissioner Busching moved to recess for lunch and reconvene at 2:00 pm for the 39degree North presentation. Commissioner Stutler seconded and the motion passed unanimously.
2:00:00—Commissioner Busching moved to reconvene with a second from Commisioner Stutler and the motion passed unanimously.
39 degrees North was represented by Mr. Jeff Dossett, Mr. Randy Smith, and Mr. Josh Overton. They explained their system and how it would update property records, tax bills, drawings, etc for parcels. It could have a vehicle tracking option as well as a bridge inventory. Annual fee is based on number of parcels and would have an additional one time set up fee to transfer GIS information.
The commissioners thanked them for the presentation but did not feel it should be pursued at this time.
Commissioner Stutler moved to accept the minutes of the July 25, 2011 meeting with a second from Commissioner Busching and the motion passed unanimously.
The commissioners signed the payroll sheets, claim vouchers, claims being paid from the commissioner’s budget, minutes of the July 25, 2011 meeting, the business associate agreement with APEX, and the grant agreement with Ohio County.
With no further business to come before the Commissioners a motion to adjourn was made by Commissioner Busching and seconded by Commissioner Stutler. The motion passed unanimously.