RIPLEY COUNTY COMMISSIONERS
Robert Reiners, President
10105 N Spades Rd
Sunman, IN 47041
214 Spencer Lane
Versailles, IN 47042
P.O. Box 66
Friendship, IN 47021
Meetings begin at 7:00am at the Highway Garage and at 8:00am in the Commissioner's meeting room located in the Annex Building
Commissioner's Meeting Minutes
Minutes prepared by Bill Wagner, Ripley County Auditor
Commissioners meeting opened promptly at 7:00AM on Monday, August 4, 2014 at the Ripley County Highway Department, Osgood, Indiana.
Commissioners Robert Reiners and Gary Stutler were in attendance. No one was present to take minutes for the board.
Commissioner Stutler moved to reconvene at the Ripley County Annex with a second from Commissioner Reiners. Motion passed unanimously and the meeting reconvened with the Pledge to the Flag. Commissioners Reiners and Stutler were present as well as Amber May, Deputy Auditor and Attorney Ertel. Commissioner Busching was absent due to being in the hospital
Maintenance—Mr. Johnnie Lohrum 8:08:52
Mr. Lohrum advised that he had contacted someone on cleaning the windows in the Annex. Commissioner Stutler had asked the Friendship State Bank who cleaned their windows and the person was there so he got his card and gave it to Johnnie. He left a message and hasn’t heard anything yet. He will start on the bushes this week getting them ready for the Pumpkin Show. Commissioner Reiners asked why the open islands don’t have something planted in them. He suggested maybe planting flowers in them. It was suggested that maybe mums for the fall. The commissioners asked Ginger Bradford to look into getting these for them. She will call Patterson’s and check on them. He advised the Commissioners that he will be taking vacation the middle of October or early November he will let them know for sure at a later meeting.
EMA – Patrick Rose 8:14:34
Mr. Rose passed out paperwork on radio upgrade. This is just information right now he will give hard numbers when he has them. He would like to have someone go to the class for the county but would like them to only do county work and not be able to do them on the side and make money because the county would be paying for the training. Commissioner Stutler suggested maybe contacting Earl Laker and seeing if he could do this. Mr. Rose will present this to the County Council and then have an open house to make sure people understand it. They are not sure when the towers are switching over but when they do and your radios aren’t upgraded they won’t work.
Technology-Ms. Kelly Vollet 8:32:18
Ms. Vollet advised that the only thing she had was that the county was going to be featured in the July/August Indiana News 92. Katherine Taul with the Tourism Bureau had written the article. She will let them know when this comes out and will make copies for them.
The commissioners questioned what Tony Schneider, Health Department had done with the voicemail system. She told them that he had requested his voicemail be removed from his phone and given to Jason the part-time person. Commissioner Stutler said he had a contractor that was very upset because he needed a septic permit and Jason was not there that day and Mr. Schneider told them that Jason was not in the office so they would have to wait until the next day. Commissioner Stutler stated that if someone called a full-time person should answer not waiting a day for a part-time person. Ms. Vollet said she asked Boyer to do this because Mr. Schneider is the department head. The planning commission also had to wait to give the contractor his building permit because they can’t give that until they have the septic permit. The commissioners requested Mr. Scheider be called into the meeting. They then asked him the same questions about this. He said this is why he wanted to address the phone system they have 4 numbers for the Health Department. Ms. Vollet made a comment that all 4 numbers could ring each phone and why can’t they transfer to the correct person. It was asked why they can’t answer the phones as the other offices do and it would be better customer service. Because what is going on is costing some people money because they can’t work on the project they are doing. The commissioners requested that Ms. Vollet change the voicemail back to Tony’s phone. Ms. Vollet asked them to notify Tony of this. They said they would go tell him what they decided.
They discussed Commissioner Busching being able to attend the meeting telephonically. Attorney Ertel will do more checking on this and let them know what he finds out.
They also discussed the response letter from Bruns-Gutzwiller about the fixes that need made to the building. The commissioners requested that the letter be forwarded to LWC so they can tell how they will remedy the problems. Attorney Ertel will do this.
Sheriff—Sheriff Stratton 9:05:15
Sheriff Stratton provided the commissioners with quotes on upgrading the cameras in the jail to get them to be all digital and then one to bring current ones back to where it was but still the old analog system. The Sheriff’s Association attorney that covers their claims said that around 80% come from the jails. He suggests to have the best camera systems to cover themselves. With the new system they could hold the recordings up to three months. The quotes he had were from Stanley the company they currently have. The amounts they are getting from the insurance are around $8000 from the old jail and $10,000 from the new jail so they will need to cover around $30,000. If they decide to go with a new system they will have to entertain bids. The commissioners will take these under advisement.
Sheriff Stratton asked if there was any progress on the credit card. It was unsure were Auditor Wagner was in this process. He then asked if he could take the money from petty cash and buy prepaid credit cards so that they could make the purchases that they need to. Attorney Ertel said that they had adopted the credit card ordinance and could modify it if they needed to. But he didn’t think it would need to be because it would need to be logged and receipts turned in showing what it was spent on. Sheriff Stratton said they use it the same way they are currently doing the petty cash fund. No decision was given on this.
Attorney Ertel then informed them that he had been researching the 171 hour rule but hasn’t been able to get a definitive answer. Much discussion was had on this topic of changing the current 171 hours in 28 days schedule back to the 40 hour schedule and adding an additional deputy. Sheriff Stratton says they will save money this way because it will cut back on overtime. Commissioner Stutler asked to table this until he could make his decision.
The commissioners took a break 9:58:24
Paul Murphy and Carla Burkhardt – LifeTime Housing Group 10:05:24
Ms. Burkhardt told a little about them that they are a sister company to LifeTime Resources. She also provided the commissioners with some information on what they were requesting and they are a working on a grant to make home repairs and modifications for elderly people who meet their income guidelines. There are 7 homes that would be done in Ripley County and then 8 in Dearborn County they have to have a 10% match for the grant which totals $300,000. They were requesting $12550 from the county. The commissioners advised they would need to go to the county council if they were requesting money.
Henry Pictor – Petition for Closing of a Road 10:15:09
Mr. Pictor presented a petition for the closing of County Road 150 East. He showed them on the survey and GIS printout where the property is located. The commissioners were unsure if they should do a permanent road closure since there is a home located there and if he would sell it in the future. Attorney Ertel suggested that the commissioners could possibly do a temporary road closure and then later do a permanent closure if the petitioner decided they still wanted it. It was requested that Attorney Ertel let Commissioner Busching now about the petition. Commissioner Stutler made a motion to table the closing of 420 feet more or less on County Road 150 on the entrance of Delaware Campground. Commissioner Reiners seconded and the motion passed unanimously.
Jodi Comer, SIRPC 10:28:17
Ms. Comer was not on the agenda but was in need of a signature from the commissioners on the Delaware Fire Department paperwork. When Commissioner Reiners had signed the closeout forms one was missed. Now due to the State Board of Accounts audit changes the chief elected official which for this project would be the President of the Commissioners has to review the certified payroll of all the companies involved. This is not part of the OCRA but to cover us in an audit she had added a statement to the form but Attorney Ertel requested that she reword it. She will bring back to get a signature at the next meeting.
Minutes of July 21, 2014, Claims from the commissioners’ budget and 2015 budgets were signed:
At this time Commissioner Stutler moved to approve the minutes of 7/21/14 as presented. Commissioner Reiners seconded and the motion passed unanimously.
Commissioner Stutler moved to approve the claims being paid from the commissioners’ budget. Commissioner Reiners seconded and the motion passed unanimously.
Commissioners signed payroll sheets, claim vouchers, claims being paid from the commissioners’ budget, and minutes of the July 21, 2014 meeting.
Commissioners signed the 2015 budgets and asked for LifeTime Housing Group be added to their budget.
Recorder, Ginger Bradford gave the board some quotes on renting/buying floor buffers and scissor lifts to clean the windows. She also told the board she had contacted Fish about getting a quote on the window cleaning and they would be out today.
Dale Hankins – East County Road 350 10:45:10
Mr. Hankins was not present at the meeting. The commissioners asked if anyone knew about his concern. Deputy Auditor, May said that he had been in the Auditor’s office and said the road needed work done to it. Commissioner Reiners asked Ray Toops, Highway Foreman if maybe the road had been serviced after he came in but it had not. Mr. Toops said he would stop by there and see what his concern was.
Kelly Vollet then presented an email from Tony Schneider requesting her to make the 4 phone lines in the health department ring at all the phones. The commissioners requested that she do as they had asked and only do the voicemail.
Attorney Ertel brought up the topic of them doing an ordinance so that someone could attend the meeting telephonically. He found some state codes on it but will research this more to find out the specifics.
The commissioners took a break 11:24:22
Commissioner Stutler made a motion to take the request by the Sheriff to suspend the 171 hour-28 day provision of the Employee Handbook for law enforcement off the table. Commissioner Reiners seconded motion and the motion passed unanimously. Commissioner Stutler then made a motion to suspend the 171hour-28day(7k) law enforcement section of the Ripley County Employee Handbook for the jail and sheriff’s department only until 1-1-15 to give the Sheriff the opportunity to prove that he can reduce the overtime. Commissioner Reiners seconded and the motion passed unanimously.
Deputy Auditor May presented the handbook changes to add the short and long term leaves back into the handbook and the addition of insurance coverage while on leave. Commissioner Stutler made a motion to reinstate back in the policy handbook the part on benefits and leave of absence and that it be put back in the handbook that 30 days is the maximum the county will cover the health insurance. Commissioner Reiners seconded and the motion passed unanimously.With no further business to attend to at this time Commissioner Stutler moved to adjourn the meeting to their next regularly scheduled meeting on August 18, 2014 Commissioner Reiners seconded and the motion passed unanimously.
Return to Ripley County