RIPLEY COUNTY COMMISSIONERS
VIEW THE DUTIES OF A COUNTY COMMISSIONER
Robert Reiners, President
10105 N Spades Rd
Sunman, IN 47041
608 Clearview Lane
Versailles, IN 47042
P.O. Box 66
Friendship, IN 47021
2011 Meeting Schedule
Meetings begin at 7:00am at the Highway Garage and at 8:00am in the Commissioner's meeting room located in the Annex Building
COMMISSIONER'S MEETING MINUTES
Minutes prepared by Bill Wagner, Ripley County Auditor
Commissioners meeting opened promptly at 7:00AM on Monday, July 25, 2011 at the Ripley County Highway Department, Osgood, Indiana.
Commissioners Robert Reiners and Gary Stutler were in attendance for the meeting as well as Auditor Wagner. Commissioner Busching was absent.
The salt building was revisited with the decision to build a regular building and use Mr. Jim Fritsch as architect.
The sewer extension to the highway garage was discussed. The line will belong to the County and once the cost to tap the line is established the bid specs will be finished. 220 service will need to be run to the sewage pit from the garage building.
The culvert at 450 S is complete and was installed without problems.
Titles for the following vehicles were left at the highway garage so the vehicles could be scrapped. 1) 2001 Chevy Impala- 2G1WF55KX19302797
2) 2005 Ford Crown Vic- 2FAFP71W95X133713
3) 1999 Dodge Durango- 1B4HS28YXXF655256
4) 2006 Ford Crown Vic- 2FAFP71W96X131365
With nothing further to discuss Commissioner Stutler moved to recess to the Annex Building. Commissioner Reiners seconded and the motion passed unanimously.
Commissioner Busching made the motion to reconvene while Commissioner Stutler seconded, motion passed unanimously. The meeting reconvened with the Pledge of Allegiance.
Commissioners Reiners, Busching, and Stutler were present as well as Auditor Wagner and County Attorney Ertel.
8:09:10—Auditor Wagner advised the commissioners that LWC needed a decision on the construction of the electric panel cover for the Lions Club connection for the Pumpkin Show. The choices were discussed and a decision was made to use an enclosed structure with a cover to eliminate someone throwing trash over the top or someone climbing over the top. Auditor Wagner called Mr. Ed Soots to advise him of the decision.
The commissioners discussed the problem of crops being planted too close to intersections with County Attorney Ertel. They requested he look into the matter and see if a notice could be placed in the paper next year to try to eliminate some of the problem before planting.
8:20:20—Maintenance-Mr. Johnnie Lohrum
Mr. Lohrum advised the fence gates have been padlocked. He was instructed to put cones over the test wells so IDEM could access them on July 27-28.
He advised he had finished painting the men’s bathroom and will paint the women’s in the next few weeks. Both will have the floors painted as well.
The smell in the Assessor’s office has been resolved. The State Department of Health reported the only finding they determined was a chemical used in moth balls and bathroom scent bars. These were removed from the basement and the problem was resolved.
8:41:50—Planning –Mr. Tad Brinson
Mr. Brinson had the commissioners sign the application for the plates for the Planning Department truck to obtain license plates.
8:48:50—Technology-Ms. Kelly Vollet
Ms. Vollet raised a concern about the Health Department having a separate employee handbook differing from the rest of the county employees. She was advised that it had been in place for a substantial time and that new hires from 2008 forward were on the same handbook as the rest of the county.
9:01:00—EMA-Mr. Patrick Rose
Mr. Rose advised the paperwork for the storm damage in the county had been completed and submitted.
9:13:10—County Attorney Ertel discussed the contract for the reverse auction with the commissioners. He advised he had some problems with wording in some parts of the contract. The commissioners decided to not sign the contract at this time.
9:31:40—Attornye Ertel presented the amended version for Ordinance 2011-04 to clarify the payments for Burial Allowance for military members. Commissioner Busching moved to accept the amended Ordinance (2011-11) with a second from Commissioner Stutler. The motion passed unanimously.
9:32:45—Attorney Ertel will work on the wording for the Town of Osgood for the sewer tap information needed and confer with the Town Counsel.
9:40:00—Auditor Wagner advised the commissioners and Attorney that 2012 budget amounts requested for the Ripley County Humane Society would require a contract for services if they were approved by the County Council.
10:09:07—Sheriff Tom Grills appeared to discuss his request for an Ordinance regulating door-to door sales. His concern was to have a way to protect the citizens of the county and the Ordinance would allow his department to run a check on those individuals. They would be required to complete an application in the Auditor’s office. Attorney Ertel is to draft an Ordinance for the commissioners to review and act upon.
10:30:27—LWC-Mr. Gary Turner
Mr. Turner addressed the commissioners’ request of high density storage files on the second floor of the annex building. He advised the change would require around $150,000.00 for the additional steel. His recommendation was to NOT make the change due to documents being scanned for storage and that type of storage would more than likely not be needed for long term storage. The commissioners agreed to accept his recommendation.
He requested information on the Bauer property. Attorney Ertel advised he had talked with Ms. Bauer’s attorney, the Attorney General’s office, and IDEM. Idem will take 50% of the funds paid for the Bauer property to help with remediation of the property after the County purchases the property. Mr. Turner advised the County Would need to get control of the property within the next few months to keep the project on schedule. He also advised a conference with the County and IDEM was advisable to determine what IDEM expects from the County once the property is obtained.
The Traditions Group-Mr. R. J. Kunkle & Mr. Bill Reed
Mr. Kunkle presented the commissioners with several options for the repair of the courthouse clock tower. To replace the copper on two sides would be $15,300.00. To replace the other two sides would be an additional $12,900.00. The “belts” also had damage and rivets were loose-to repair them would be $2,300.00. If the commissioners desired the clock tower could be painted gold for $9,300.00 and the belts for $1,300.00.
Another option would be to remove all copper and replace with Terne metal, repair the “belts” and paint them all gold for a total cost of $35,700.00 and the county would keep the copper salvage. He also stated he would repair the chalking around some windows without additional charge.
The commissioners advised they would take the matter under advisement and inform him of the decision.
Clerk—Ms. Mary Ann McCoy
Ms. McCoy advised the commissioners she had received the new election precinct line maps due to the recent census. There were some changes and some minor errors that would not affect the voting. The commissioners discussed and a motion to accept the new maps without objections was made by Commissioner Busching and seconded by Commissioner Stutler. The motion passed unanimously and the commissioners signed the maps.
Commissioner Busching moved to accept the minutes of the July11, 2011 as written. Commissioner Stutler seconded and the motion passed unanimously.
The commissioners signed the payroll sheets, claim vouchers, claims being paid from the commissioners’ budget, and the minutes of the July 11, 2011 meeting.
The Ripley County Economic Development Corporation Inter-Local Agreement for 2012 was presented. They would receive 12% of the Economic Development Tax funds received from the state in 2012.
Commissioner Busching moved to accept the agreement with a second from Commissioner Stutler. The motion passed unanimously and the commissioners signed the agreement.
The July 1, 2011-June 30, 2012 contract for consulting services from GFC was presented for the commissioners’ signatures. This contract provided services to establish the tax rates for 2012 and the fee would be $8,000.00.
Commissioner Busching moved to sign the contract with a second from Commissioner Stutler. The motion passed unanimously.
With no further business to come before the Commissioners a motion to recess until 8-2-2011 at 11:00am at the REMC Training Center in Osgood for the bid acceptance for the annex project was made by Commissioner Busching and seconded by Commissioner Stutler. The motion passed unanimously.
August 2, 2011
A motion to reconvene was made by Commissioner Busching with Commissioner Stutler seconding. The motion passed unanimously and the meeting reconvened at the REMC Training Center in Osgood, IN. Those present were Commissioner Reiners, Commissioner Busching, Commissioner Stutler, County Attorney John Ertel, Deputy Auditor Amber May, LWC. Also in attendance were building committee members: Council Member Dephane Smith, Council Member Donald Dunbar and Kelly Vollet.
Mr. Ken Hylton, Veterans Service Officer
Mr. Hylton presented a request for the Commissioners to sponsor a grant application for the Vietnam Memorial Wall replica to come to Ripley County in July 2012. Discussion was held. Commissioner Busching made a motion to support the grant and Commissioner Stutler seconded. Motion passed unanimously. Commissioner Reiners signed application and Mr. Hylton with complete it.
Mary Ann McCoy, County Clerk
Mrs. McCoy presented corrections to the precinct voting boundaries. They had found some errors since the last meeting and need to correct them. Mrs. McCoy requested that the Commissioners rescind their last approval. Commissioner Busching made a motion to rescind the first approval of the precinct boundary lines and Commissioner Stutler seconded. Motion passed unanimously. Commissioner Busching then made a motion to approve the revision of the precinct boundary lines with Commissioner Stutler seconding. Motion passed unanimously.
Mr. Barry Lauber, Ripley County Redevelopment Commission
Mr. Lauber requested that the Commissioners appoint Mr. Von McGuire to the Ripley County Redevelopment Commission per the vacancy of Dee Dee Benkie. Commissioner Busching made a motion to approve the appointment and Commissioner Stutler seconding. Motion passed unanimously.
Ripley County Annex Bid Opening
LWC was present for the bid opening the bids will be awarded at the August 8, 2011 Commissioners meeting. Commissioner Reiners introduced all County personnel that were present. Commissioner Reiners also asked that all bidders that were present introduce themselves. He thanked them all for bidding. See attached sheet for bid results.
With no further business to come before the Commissioners a motion to adjourn was made by Commissioner Busching and seconded by Commissioner Stutler. The motion passed unanimously.