RIPLEY COUNTY COMMISSIONERS

Commissioner's Meeting Minutes

Minutes prepared by Bill Wager, Ripley County Auditor Minutes are unofficial until approved at the next Commissioners Meeting.

Commissioners meeting opened promptly at 7:00AM on Monday, July 23, 2012 at the Ripley County Highway Department, Osgood, Indiana.

Commissioners Robert Reiners, Mark Busching, Gary Stutler, and Auditor William Wagner were in attendance for the meeting.

The commissioners reviewed the highway budget with Superintendent Heaton. Changes for 2013 were discussed and they will be included in the 2013 budget submission.

Superintendent Heaton advised INDOT would be forwarding approximately $15,044.00 for repair to Friendship Road due to the closing of State Road 62 and additional traffic being diverted to Friendship Road.

With no further business to attend to, Commissioner Busching moved to recess to the EMA office. Commissioner Stutler seconded and the motion passed unanimously.

Commissioner Busching made the motion to reconvene while Commissioner Stutler seconded. The motion passed unanimously. The meeting reconvened with the Pledge of Allegiance.

Commissioners Reiners, Stutler, and Busching were present as well as County Attorney Ertel, and Auditor Wagner.

Maintenance-Mr. Johnnie Lohrum

Mr. Lohrum advised he had no problems to report. He was instructed to contact the company that replaced the courthouse doors to have them touched up as they had dried out. This will extend their life.

EMA—Mr. Patrick Rose

Mr. Rose discussed extending the burn ban to 8-6-2012 with the commissioners. Commissioner Busching moved to extend the ban with a second from Commissioner Stutler. The motion passed unanimously.

Mr. Rose also advised the disaster funds reimbursements were being reviewed.

Ms. Ginger Bradford, Recorder, appeared with Ms. Shawna Bushhorn, Assessor, to express concerns with the records room and the Assessor’s office in the new annex. It was discussed and they agreed to wait until LWC arrived to discuss it further.

Attorney Ertel provided the documents needed for the Micro Loan to Madison Electronics. They were reviewed with Mr. Anthony Grida of Madison Electronics. Commissioner Busching moved to approve the loan with a second from Commissioner Stutler. The motion passed unanimously.

Auditor Wagner advised the commissioners that the employees were receiving the notice of the refund for health insurance from Humana. It was decided to notify the employees the Auditor’s office was working on the refund amount for each employee so numerous phone calls were not received and the employees were aware it was being worked on.

Technology—Ms. Kelly Vollet

Ms. Vollet advised the Elections office would need additional equipment when moved to the first floor of the courthouse. This would include some additional computers, fax, etc. It was decided to wait until the move was complete to the new annex to see what equipment was available from those offices moving.

She also advised she had received three quotes for postage machines. The quotes were for slightly smaller units than we now have but will be large enough for our needs. Each would be $267.26 per month. We will keep the current machine until the lease runs out and then replace it as well. Total lease payments for both will be well under the current cost of the one unit.

Vending units was discussed as well. Two quotes will be received for the new building and decided later.

Dunlap HR Consulting Group—Mr. Dennis Dunlap

Mr. Dunlap appeared before the commissioners to answer questions on his service to re-write the Ripley County Employee Handbook. After discussion Commissioner Stutler moved to approve the contract with Dunlap HR Consulting Group with a second from Commissioner Busching. The motion passed unanimously.

Assessor-Ms. Shawna Bushhorn

Ms. Bushhorn advised the commissioners her contract with Tyler needed to be amended. Commissioner Busching moved to approve the amended contract with a second from Commissioner Stutler. The motion passed unanimously.

LWC—Mr. Gary Turner and Mr. Sam Puterbaugh

Mr. Puterbaugh gave the update of the annex construction. Item G-015 Steel Lintel was still under negotiation, E-010 Masonry Enclosure labor credit still outstanding, and E-012 emergency generator needed decision.

Mr. Turner presented the list of items for discussion with the commissioners. After reviewing the items Commissioner Busching moved to use the existing diesel emergency generator so the project would not be held up but still up-grade the gas pipe for the future. Commissioner Stutler seconded and the motion passed unanimously.

Mandy Brunner—Ms. Brunner questioned the commissioners about voluntary benefits and changes she thought were incorrect. She was asked to provide paperwork to back up what she thought was incorrect so it could be followed up on.

Health Dept—Ms. Pat Thomas

Ms. Thomas advised the policy change in the vaccines provided by the health department. It is up to the department to determine if insurance provides for vaccines and if so they are not able to provide them without charge. She will have a representative from the State at the next meeting to explain the billing procedure so the county can receive payment for the vaccines.

SIRPC-Ms. Jodi Comer& Mr. Ron McCoy-Indiana Trail Riders –Grant Application

Ms. Comer explained the grant application difference for this grant than the normal grants the county officials sponsor. The grant was discussed and Mr. McCoy explained what they were trying to accomplish in the Versailles State Park. He advised the DNR had become active with the project and much of the initial work is being shared with DNR. Attorney Ertel explained the grant was written for funds to provide a service that had been completed already and clarification from the granting agency would be required as the grant did not allow for other use of the funds as written. Mr. McCoy agreed he would contact Lawrenceburg for clarification of the use for the grant funds and return to a later meeting.

Commissioner Busching moved to approve the July 9, 2012 minutes as written with a second from Commissioner Stutler. The motion passed unanimously.

The 2013 Inter-Local agreement with The Ripley County Economic Development Corporation was presented for review. Contribution for 2013 will be 12% of EDIT funds received from the State. Commissioner Busching moved to approve the agreement with a second from Commissioner Stutler. The motion passed unanimously.

Auditor Wagner advised the commissioners he had received an Inter-local agreement from Harrison County providing a one- time contribution of up to$20,000.00 for debris removal, emergency services related to the disaster and repairing or replacing of damaged public facilities, such as roads, buildings, and utilities. The commissioners signed the agreement.

Attorney Ertel advised the commissioners the Park Board requested approval of Mr. Mark Hardebeck and Mr. Don Moeller as approved appraisers for the property the Park wishes to acquire. Commissioner Stutler moved to approve the request with a second from Commissioner Busching. The motion passed unanimously.

The commissioners signed payroll sheets, claim vouchers, claims being paid from the commissioner’s budget, and the minutes of the July 9, 2012 meeting.

Being no further business at this time, Commissioner Busching moved to recess and reconvene at 1:30 pm at the courthouse for the pre bid meeting for the renovation of the courthouse. Commissioner Stutler seconded and the motion passed unanimously.

Commissioner Busching moved to reconvene with a second from Commissioner Stutler and the motion passed unanimously. The contractors, commissioners, auditor, and LWC representative met for the review of the bid documents and to answer questions from the contractors.

A walk through for the contractors was held and with no further business to attend to Commissioner Busching moved to adjourn with a second from Commissioner Stutler. The motion passed unanimously.