RIPLEY COUNTY COMMISSIONERS
Robert Reiners, President
10105 N Spades Rd
Sunman, IN 47041
608 Clearview Lane
Versailles, IN 47042
P.O. Box 66
Friendship, IN 47021
Meetings begin at 7:00am at the Highway Garage and at 8:00am in the Commissioner's meeting room located in the Annex Building
Commissioner's Meeting Minutes
Minutes prepared by Bill Wager, Ripley County Auditor Minutes are unofficial until approved at the next Commissioners Meeting.
Commissioners meeting opened promptly at 7:00AM on Monday, July 22, 2013 at the Ripley County Highway Department, Osgood, Indiana.
Commissioners Robert Reiners, Mark Busching, Gary Stutler, and Auditor William Wagner were in attendance for the meeting.
Bridge #112 was discussed and per Mr. Darrell Smith prints for the bridge are to be delivered 7/22/2013 by CPI.
Foreman Kissell discussed the drug testing for a new hire and who would pay for it. He was informed Ripley County would reimburse the cost if the employee passes the test and is hired.
Also it was decided to bid a single axle dump truck for the Bridge Crew and purchase in 2013.
Superintendent Heaton advised he had been in contact with Laughrey Valley on the fuel costs. It will continue to be watched to determine if a price can be locked for 2014.
Repair of Bridge #14 continues with loss of time for humidity which makes sandblasting difficult.
With no further business to discuss Commissioner Busching moved to recess to the Annex meeting room. Commissioner Stutler seconded and the motion passed unanimously.
Commissioner Busching moved to reconvene while Commissioner Stutler seconded. The motion passed unanimously and the meeting reconvened with the Pledge to the Flag.
Commissioners Reiners, Stutler, and Busching were present as well as County Attorney Ertel and Auditor Wagner.
Maintenance-Mr. Johnnie Lohrum
Mr. Lohrum was unavailable for any report.
EMS-Mr. Jim Corbin 8:16:00
Mr. Corbin presented an application from Ms. Amber Knueven for review by the commissioners. After review Commissioner Busching moved to approve with a second from Commissioner Stutler. Motion passed unanimously.
Mr. Corbin advised he would like to use approved funds to replace an older chase vehicle and would be getting bids.
He discussed the requests from the local Rescue Units for additional funding or a reduction in the charge from the county for EMS assistance on their runs. He agreed that if the county was to provide funds the units should allow the county to review their operating budgets. He will send the units a request for their budgets.
Prosecutor—Mr. Ric Hertel 8:26:55
Mr. Hertel presented an application from Ms. Wendy Meyer for the commissioners to review. After review Commissioner Stutler moved to approve with a second from Commissioner Busching. Motion passed unanimously.
Mr. Luscill Sparks—Neighbor property issues 8:30:51
Mr. Sparks advised the commissioners he had a problem with the house next door being overgrown with poison ivy. His wife was unable to go outside due to being allergic and had required medical treatment. He advised he lived inside the Town of Milan city limits but they would do nothing. He had contacted the Health Department and Planning but was unable to obtain any help with the issue. Attorney Ertel advised he would probably have to file a nuisance suit or contact zoning to see if they could issue a violation. The county would not have jurisdiction in the city limits and it was private property.
Health Department—Mr. Tony Schneider and Ms. Vicki Powell
Mr. Schneider requested the Mammogram Clinic mobile unit be allowed to use the parking area on the east side of the annex by the entrance to the Health Department 7/29/2013 from 8:30am to 3:00pm. The commissioners approved this request.
The septic approval from the State of Indiana for the possible EMS location at Delaware was discussed. It was approved for a mound system and the property next to it was approved with a trench system. The commissioners requested Mr. Schneider contact the State and see if there was a procedure to appeal this decision based on the approval of the property next to this property.
Technology—Ms. Kelly Vollet
Ms. Vollet advised Comcast had installed a new modem for internet connections that should fix connection problems.
Sheriff Department—Jail Commander McDonald 9:01:16
Mr. McDonald presented applications from Mr. Stephen Meister and Mr. Donald Lows for review by the commissioners. After review Commissioner Stutler moved to approve the requests with a second from Commissioner Busching. Motion passed unanimously.
Mr. McDonald then requested a meeting with the commissioners in executive session to discuss personnel and employment issues including wages. Attorney Ertel was consulted and he explained that these issues would need to be discussed in open meeting as they did not meet the requirements for an executive session.
Hoosier Hills Water—Mr. Scott Stirns
Mr. Stirns advised the commissioners that INDOT was requesting a letter from Ripley County allowing Hoosier Hills to repair road cuts with flowable fill material on the approaches from county roads to State Highways for 4 locations. The commissioners stated they required those to be bored NOT cut.
9:31:30—Ms. Mary Ann Gay
Ms. Gay spoke on a road from Versailles to the Busching Covered Bridge. She stated the cable installation firm had not repaired the ditches which was causing the water to run in the road and undercut the edges. She was advised the highway department would look into the issue.
Recorder—Ms. Ginger Bradford
Ms. Bradford questioned the courts not following the commissioners decision to not grant comp time in 2014. She was advised they had the power to make that decision and could mandate if they so chose. She asked if the commissioners would reconsider reinstating comp time for the rest of the county for 2014. Commissioner Reiners stated comp time would not be reinstated for 2014.
Dunlap HR Consulting Group—Mr. Dennis Dunlap 10:04:20
Before Mr. Dunlap started his discussion Auditor Wagner advised he had sent Jail Commander McDonald and Chief Deputy Pippin an email that Mr. Dunlap would be attending the commissioners’ meeting at 10:00 am this date for them or anyone in the department that had questions or issues to discuss. No one was in attendance.
Mr. Dunlap then addressed the changes in the Affordable Care Act, specifically the employer mandate delay. He advised the commissioners to leave the prior changes in the handbook relating to this provision to remain in place. He also advised what provisions still needed compliance.
Auditor Wagner advised he had received a request from an employee for copies of paystubs from 2010 to present. Mr. Dunlap advised that Wage and Hour requires only 24 months.
Also, a question pertaining to the Law Enforcement 7k exemption period in that the days in the schedule chosen (ie:7,14,28, etc) must meet the period of the county bi-weekly payroll period. Mr. Dunlap advised in his discussions with Wage and Hour investigators in Indianapolis and South Bend that the investigators indicated the bi-weekly payroll period of the county had NO correlation to the days chosen for use of the 7k law enforcement exemption.
Another issue discussed was the bereavement issue. Mr. Dunlap reminded the commissioners that the handbook provisions applied to the employee and their immediate family not the relatives of the spouse. This clarified the issue and no change to the bereavement policy currently in the handbook was made. The question of it being applied improperly in the past and if it should be paid back was addressed and it was decided to move forward with correct application rather than try to determine any back issues.
Auditor Wagner advised the commissioners he had been receiving calls about deputies providing off duty security details and the use of vehicles from various groups and individuals. He stated he was advising these groups or individuals the commissioners nor the county handbook policy prevents the off duty private work of the deputies as this is independent contractor work. If the county vehicle is required then the commissioners need to approve that use. The commissioners confirmed this was the policy as stated in the County Employee Handbook.
CPI—Mr. Darrell Smith 11:44:30
Mr. Smith presented the design specs and prints for Bridge #112 that was drawn by Schroeder and Associates P.C. These will be used for the quotes that will be due by August 5, 2013 at 10:00am.
Auditor Wagner presented the 2014 Inter-Local Agreement with the Ripley County Economic Development Corporation for consideration. Commissioner Busching moved to approve with a second from Commissioner Stutler. Motion passed unanimously.
Commissioner Busching moved to approve the minutes and claims as presented. Commissioner Stutler seconded and the motion passed unanimously.
The commissioners signed payroll sheets, claim vouchers, and claims being paid from the commissioners’ budget along with the minutes of the July 8, 2013 meeting.
With no further business to come before the commissioners, Commissioner Busching moved to adjourn with a second from Commissioner Stutler. Motion passed unanimously.
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