RIPLEY COUNTY COMMISSIONERS
Robert Reiners, President
10105 N Spades Rd
Sunman, IN 47041
214 Spencer Lane
Versailles, IN 47042
P.O. Box 66
Friendship, IN 47021
Meetings begin at 7:00am at the Highway Garage and at 8:00am in the Commissioner's meeting room located in the Annex Building
Commissioner's Meeting Minutes
Minutes prepared by Bill Wagner, Ripley County Auditor
Commissioners meeting opened promptly at 7:00AM on Monday, July 21, 2014 at the Ripley County Highway Department, Osgood, Indiana.
Commissioners Robert Reiners, Gary Stutler, Mark Busching and Auditor William Wagner were in attendance for the meeting.
A request for a leave of absence from Robert Linville was considered for 8/29/2014 to 12/31/2014.
Enterprise Liquids Pipeline LLC provided a new bond for the County in the amount of $2,000,000.00. The County and pipeline is still in negotiation on the damage caused by the pipeline on County Road 1400N.
Foreman Pat Kissell advised the specs for the single axle dump truck would be ready for bids soon and be advertised.
He also discussed leasing a grader to replace the oldest in the fleet. There are different options available with one being a monthly/annual payment and the grader would be replaced every 4 years and a warranty would be in place for each 4 year period. He was instructed to obtain additional information for review.
With no further business to discuss Commissioner Busching moved to recess to the Annex meeting room. Commissioner Stutler seconded and the motion passed unanimously.
Commissioner Busching moved to reconvene with a second from Commissioner Stutler. Motion passed unanimously and the meeting reconvened with the Pledge to the Flag.
Commissioners Reiners, Stutler, and Busching were present as well as Auditor Wagner and Attorney Ertel.
Maintenance—Mr. Johnnie Lohrum 8:16:21
Mr. Lohrum advised antifreeze was needed for the heat/cool system. He also advised the repair work at the courthouse had been completed and was satisfactory.
Technology-Ms. Kelly Vollet 8:30:35
Ms. Vollet advised a State Court Analysis had been received pertaining to the security of the courthouse and provided the commissioners with a copy for review.
She also advised the Technology Committee had met and reviewed the request of the Veterans Office for a new copier. The recommendation of the Technology Committee was to purchase the copier from The Office Shop for $449.00.
Commissioner Busching moved to approve the request and pay for the copier from Cum Cap Equipment. Commissioner Stutler seconded and the motion passed unanimously.
She also advised that the committee recommended that any purchase of equipment UNDER $500.00 would not require a meeting of the Technology Committee but could be done by email.
Commissioner Busching moved to approve this recommendation. Commissioner Stutler seconded and the motion passed unanimously.
EMS-Mr. Jim Corbin 8:38:37
Mr. Corbin presented the commissioners applications for approval for Michael Fields, Staci Rieman, Scott Stevens, and Tracy Lichlyter. After review Commissioner Busching moved to approve the applicants. Commissioner Stutler seconded and the motion passed unanimously.
The EMS Rescue Units contracts were discussed and it was decided to hold the contracts until the 2015 budget was approved by the County Council so the correct amount to be paid for each unit could be inserted into the contract.
Mr. Tony Montgomery—Pest Control
Mr. Montgomery advised the commissioners his recommendation was not to spray the jail cell areas for bedbugs unless using an alcohol based spray that leaves no residual. His recommendation was for only the office areas and the storage and booking area. He was advised to get the commissioners a quote.
Sheriff—Sheriff Stratton 9:06:35
Sheriff Stratton advised the Courthouse Security Analysis stated the Sheriff was responsible courthouse security. Attorney Ertel reviewed the analysis and advised it recommended a committed be set up to review the security for the courthouse and make recommendations.
Sheriff Stratton also advised the commissioners he had calculated the cost of purchasing livestock from the 4H auction for those going for market price and having it processed for
meals at the jail. This would be at less cost than currently purchasing and provide support for the County 4H and local processor. The commissioners agreed with his recommendation.
South East Indiana YMCA—Ms. Sharon Hollowell 9:25:10
Ms. Hollowell provided the commissioners with programs offered by the YMCA for the local area. She advised that 6th graders would be given a free membership and information was being distributed to the schools. She requested the commissioners entertain funding for 2015 to the YMCA in an amount of their discretion. The commissioners advised they would include funding in the 2015 budget request.
Historic Hoosier Hills—Ms. Kay Hunger, Mr. Terry Stevenson, and Ms. Casie Auxier 9:40:20
Ms. Hunger introduced Mr. Stevenson spoke of the programs offered by the Historic Hoosier Hills and advised the Federal funding for their program had been discontinued. He requested Ripley County increase the 2015 funding from the current $250.00 to $5000.00. The commissioners advised they would include the request in the 2015 budget.
Assessor—Ms. Shawna Bushhorn 9:45:30
Ms. Bushhorn requested the commissioners sign the new contract with Tyler for the re-assessments. Commissioner Busching moved to approve with a second from Commissioner Stutler. Motion passed unanimously.
Versailles Main Street Organization—Mr. Steve Mathis 9:47:30
Mr. Mathis advised his organization was organized to promote the downtown square of Versailles to attempt revitalization. He requested the use of the courthouse restrooms for a cruise-in on 9-6-2014. The commissioners approved his request.
Commissioners took a break: 9:50:26
Ripley County Humane Society—Ms. Dee Dee Holiday and Ms. Dana Row 10:13:00
Ms. Holiday presented the commissioners with the income/expense report to present 2014. She advised the new intake building housed a minimum of 17 dogs until they are healthy and can be put into the population. The number of dogs and cats that can be housed is approximately 66 and 33 respectfully. Adoption costs for dogs range from $125.00-300.00 and cats $50.00.
Ms. Row explained that she had taken over the operation and was attempting to streamline the operation to reduce the cost of operation. They requested the commissioners provide $25,000.00 in the 2015 budget. They were advised the amount would be requested.
Minutes of July 7, 2014 and Claims from the commissioners’ budget:
At this time Commissioner Busching moved to approve the minutes of 7/07/14 as presented. Commissioner Stutler seconded and the motion passed unanimously.
Commissioner Busching moved to approve the claims being paid from the commissioners’ budget. Commissioner Stutler seconded and the motion passed unanimously.
Commissioners signed payroll sheets, claim vouchers, claims being paid from the commissioners’ budget, and minutes of the July 7, 2014 meeting.
Auditor Wagner presented the Ripley County Economic Development Interlocal Agreement for the signature of the commissioners. Commissioner Busching moved to approve the agreement with a second from Commissioner Stutler. Motion passed unanimously.
Auditor Wagner presented the quote for floor mats for purchase rather than lease. These are made from recycled plastic water bottles and have a life of approximately 25 years. The cost to purchase would be $1616.58. This would save approximately $600.00 the first 12 months and $2200.00 each year after that. Over the 25 years this would be approximately $53,000.00 saved.
The commissioners discussed the make-up of the Health Board. They are looking into the appointments.
Auditor Wagner advised them he had discovered no receipts from the Health Department had been received since March 2014 and he would be following up to determine if there has been none or they haven’t been turned in timely.
With no further business to attend to Commissioner Busching moved to recess until 7:00 at the Council Meeting in the annex meeting room. Commissioner Stutler seconded and the motion passed unanimously.
7:00:00—Commissioner Busching moved to reconvene with a second from Commissioner Stutler. A form required for the Health Insurance for the County was signed by President Bob Reiners.
The commissioners attended the Council Meeting. There were transfers for the highway garage presented by the commissioners to the Council.
After the Council Meeting adjourned the commissioners met with Mr. Robert Linville and advised him that they had consulted the current and prior employee handbook. The section on short and long term leave of absence had been inadvertently left out of the current handbook but they were advised by Attorney Ertel that it was the discretion of the commissioners how to handle a leave of absence request. They advised Mr. Linville that they would continue to use the old handbook language and have it added to the current employee handbook. This stated a short term leave is one of 30 days or less in which benefits would continue without interruption. A long term leave would be anything over 30 days and after the 30 days the employee would not have benefits accrue during that time and would be 100% responsible for the entire cost of health insurance and other benefits. They advised Mr. Linville he could revise his request in light of this information if he so chose. Mr. Linville advised he would reconsider and advise them by the 8/4/2014 meeting.With no further business to attend to at this time Commissioner Busching moved to recess until 7/22/2014 at the Ripley County Fairgrounds where they will be working a booth and then adjourn 7/22/2014 at 10:00 pm. Commissioner Stutler seconded and the motion passed unanimously..
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