RIPLEY COUNTY COMMISSIONERS
Robert Reiners, President
10105 N Spades Rd
Sunman, IN 47041
608 Clearview Lane
Versailles, IN 47042
P.O. Box 66
Friendship, IN 47021
2012 Meeting Schedule
Meetings begin at 7:00am at the Highway Garage and at 8:00am in the Commissioner's meeting room located in the Annex Building
Starting June 11 8:00am meetings will be in the EMA meeting room located at 210 North Monroe Street.
Commissioner's Meeting Minutes
Minutes prepared by Bill Wager, Ripley County Auditor Minutes are unofficial until approved at the next Commissioners Meeting.
Commissioners meeting opened promptly at 7:00AM on Monday, July 9, 2012 at the Ripley County Highway Department, Osgood, Indiana.
Commissioners Robert Reiners, Mark Busching, Gary Stutler, and Auditor William Wagner were in attendance for the meeting.
Mr. Warren Bruns, Mr. Ed Hunter, and Mr. Phil Mohr advised the commissioners the Park Board would like to pursue the purchase of the house by the entrance to the Park. Several uses for the building were discussed. They were advised they would need two estimates to average to establish the maximum amount the county could pay for the property. This would need to be complete before the commissioners could consider the purchase. Commissioner Reiners stated his opposition in the fact that EDIT funds were reduced to the Highway Dept. for 2012 and given to the Park which reduced the funds available for county road projects.
Mr. Phil Mohr reported the track drainage was complete and thanked the commissioners for their help in the completion of the project.
Superintendent Heaton requested clarification for the budget year 2013. The highway districts have been operating with less than a full roster of employees. He questioned if those unfilled positions should be included in the highway budget for 2013. It was determined the funds should be requested in the case of an emergency those positions would be required to be filled. 2013 priorities for equipment was discussed and it was determined that the priority was to replace some pickups rather than dump trucks.
With no further business to attend to, Commissioner Busching moved to recess to the EMA office. Commissioner Stutler seconded and the motion passed unanimously.
Commissioner Busching made the motion to reconvene while Commissioner Stutler seconded. The motion passed unanimously. The meeting reconvened with the Pledge of Allegiance.
Commissioners Reiners, Stutler, and Busching were present as well as County Attorney Ertel, and Auditor Wagner.
Maintenance-Mr. Johnnie Lohrum
Mr. Lohrum advised that Hughes Tree Service would be trimming the small trees in the next couple weeks.
Sheriff Department-Mr. Paul Wells
Mr. Wells presented the bill from Leff-Co Electric Inc. for the ground path check which totaled $612.00. Mr. Larry Coyle stated he felt most of the problems occur with backup generators starting and spiking. He provided information that the battery backups help eliminate the spikes but to completely solve the problem would require a constant voltage transformer with built in surge protector to the 4-120 volt circuits ($9987.00) or installing the transformer to the 120 volt outlet supplying the multiplexer only ($5623.00).
Commissioner Busching moved to run with the battery backups for now to see if the problem continues. Commissioner Stutler seconded and the motion passed unanimously.
EMA—Mr. Patrick Rose
Mr. Rose discussed the burn ban with the commissioners as it was expiring 7/9/2012. Commissioner Busching moved to renew the ban until 7/22/2012 and review it at that time. Commissioner Stutler seconded and the motion passed unanimously.
Mr. Donald Dunbar spoke on the employee handbook and how overtime was calculated. This was discussed along with the concept of having the handbook coincide with the pay period rather than week. The commissioners advised they were looking into the situation.
Technology—Ms. Kelly Vollet
Ms. Vollet advised the new server for the Assessor’s office to move the system to XSoft had been installed and progress was being made to get the information transferred to the new system.
She also questioned the commissioners about the move to the new annex building. Auditor Wagner advised he had obtained some names of moving companies to contact for quotes. He was instructed to contact Crider Moving, Madison Transfer, and Maddux Moving to obtain quotes.
Economic Development--Mr. Gary Norman and Madison Electronics-- Mr. Tony Grida
Mr. Norman spoke on behalf of Mr. Grida requesting a Micro Loan from Ripley County to Madison Electronics to purchase additional equipment. He stated Economic Development had provided Mr. Grida a loan in the past and he had paid it off early. Mr. Grida provided additional information and stated he needed $7500.00 additional to the Economic Development loan to purchase the machine.
Commissioner Busching moved to have Attorney Ertel prepare the paperwork for the loan and a decision would be made at the next commissioners’ meeting. Commissioner Stutler seconded and the motion passed unanimously.
LWC—Mr. Ed Soots and Mr. Sam Puterbaugh
Mr. Ed Soots advised the commissioners that the furniture bids had been reviewed and Business Furniture LLC had not included a correct quantity of an item and this would make their bid considerably higher than submitted. Also if all four categories of items are awarded to Enriching Spaces an additional savings is passed along from the bond cost reduction. It was the recommendation of LWC to award the contract to Enriching Spaces for a total of $214,592.59.
Commissioner Busching moved to award the contract to Enriching Spaces with a second from Commissioner Stutler. The motion passed unanimously.
Mr. Puterbaugh presented an update for the Building project and the anticipated 9/14/2012 date for the move. He discussed the contingency status for the contractors and requested approval for E-010 and E-011 change orders. The commissioners approved these as requested. G-015 change order was questioned and the commissioners instructed Mr. Puterbaugh to request an itemization for that order.
Mr. Soots then reviewed the issues to be resolved for the Courthouse renovation. This involved decisions for the Child Support area, Elections, Prosecutor, and security cameras. These items were resolved with an agreement for security cameras to be installed in stairwells, entrances and courtrooms.
Ms. Pat Thomas, Health Dept. Administrator, and Ms. Vicki Powell, Health Dept. Nurse appeared to question the generator for the vaccines. They were informed it was being provided. Ms. Thomas advised there could possibly be funds available to help with the cost. This will be researched by Attorney Ertel.
LWC is to confirm the current gas line will handle a natural gas generator in the 50 to 75 KVA output.
The sewer extension to the highway garage was discussed. Items like grass seed and the road cut which the county had to repair was questioned. Attorney Ertel will review the contract to determine if it was executed properly and to specs.
Highway Superintendent Heaton was present with information on a front end loader that was available. Commissioner Busching moved to approve a purchase up to $56,500.00 once an inspection was made and was satisfactory. Commissioner Stutler seconded and the motion passed unanimously.
A request was received from Ms. Vicki Butz requesting Ms. Shirley Bocock be re-appointed to the Osgood Library Board of Trustees by the commissioners for a new term to start August 1, 2012 and ending July 31, 2016. Commissioner Busching moved to approve the request with a second from Commissioner Stutler and the motion passed unanimously.
Commissioner Busching moved to approve the minutes as presented from the June 25, 2012 meeting with a second from Commissioner Stutler. The motion passed unanimously.
The commissioners signed payroll sheets, claim vouchers, claims being paid from the commissioner’s budget, and the minutes of the June 25, 2012 meetingBeing no further business, Commissioner Busching moved to adjourn, with a second from Commissioner Stutler. The motion passed unanimously.
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