RIPLEY COUNTY COMMISSIONERS

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ROBERT REINERS, PRESIDENT

10105 N. SPADES RD

SUNMAN, IN 47041

 (812) 623-3209

MARK BUSCHING

608 CLEARVIEW LANE

VERSAILLES, IN  47042

(812) 689-7119

                                                          GERALD STUTLER

P.O. BOX 66

FRIENDSHIP, IN  47021

(812) 667-5505

Commissioner's Meeting Unapproved Minutes for June 28, 2010

Minutes prepared by Bill Wagner, Ripley County Auditor

Commissioners meeting opened promptly at 7:00AM on Monday, June 28, 2010 at the Ripley County Highway Department, Osgood, Indiana.

Commissioners Robert Reiners, Gary Stutler and Mark Busching were all in attendance for the Commissioners meeting.

Auditor Wagner was present for the meeting at the Ripley County Highway Garage.

Bridge inspections were discussed.  The State has the information but is not satisfied yet with the report.

Commissioner Reiners advised that there was to be a charge for bridge 210 for inspections and possibly for the design change.  Holman Excavating was waiting for the steel to get started on construction.

Commissioner Reiners advised he had received a call from the railroad about a culvert under the tracks that was collapsing.  He advised he was waiting to hear from them as to who would replace it.

Commissioner Reiners informed the foremen of the meeting with IDEM-ATC-Brownfield on the annex building project.

Mr. Pat Kissell advised that the Catepillar grader had stopped working.  The estimate to rebuild the transmission and back gears was $25,674.00.  After discussion the commissioners decided to have it delivered back to the garage and see if it would work with the repairs made to date.  They directed Mr. Kissell to check the oil monthly for moisture.  Mr. Kissell was to check with the repair shop and advise the commissioners.

With nothing further to discuss Commissioner Busching made a motion to recess to the commissioner’s room.  Commissioner Stutler seconded and the motion was approved.

Commissioner Busching made the motion to reconvene while Commissioner Stutler seconded, motion passed.  The meeting was reconvened at 8:00 am at the Ripley County Annex building in Versailles, Indiana and opened with the pledge of allegiance.

Commissioners Reiners, Busching, and Stutler were present as well as Auditor Wagner and Attorney Neil Comer.

Maintenance:  Mr. Johnnie Lohrum

Mr. Lohrum advised the need for exit signs.  He advised he could purchase and install less expensively.  Commissioner Busching moved for  Mr. Lohrum to purchase and install the exit signs.  Commissioner Stutler seconded and the motion passed unanimously.  Mr. Lohrum also advised that there were a lot of pipe fittings that need to be replaced.  He was advised to get an estimate for the repair and present it to the commissioners.

Mr. Lohrum also reported the roof repair to the courthouse had been completed and the Lions club had cleaned the grounds very well after their use. 

Technology Coordinator:  Ms. Kelly Vollet

Ms. Vollet advised the commissioners she was having a problem with a phone/computer line to the Surveyor’s office.  She will get the line checked.

Also, the Phase II testing was completed and the county passed. 

Drainage Board Hearing: Mr. Dave Herbert

Mr. Herbert presented the commissioners with pictures and documentation of the drainage problem that was occurring on his property.  The problem did not occur until August 2009 and he had purchased the property in 2005.  He was questioned if the prior owners had advised him of the flooding problem.  He stated they had advised it had happened once and they had replaced the culvert with a bigger size and it had not happened again.  Since the flooding is occurring on private property and there is no obstruction caused by any of the neighbors the problem does not fall under the jurisdiction of the drainage board.  Commissioner Reiners advised he would have some highway people come with him to look at the problem and try to help with any suggestions.  Mr. Herbert thanked the commissioners and gave them his cell.

Mr. & Mrs. Waller:  Drainage

Mr. Waller spoke about the continued problem with Mr. David Stoltzfus of 4312 West County Road 450 South, Versailles, In.  47042.  He advised that Mr. Stoltzfus has not executed his side of the agreement reached when Commissioner Stutler met with them prior and the problem continues to worsen. 

Commissioner Stutler advised he would talk with Mr. Stoltzfus and try to resolve the situation.

Ms. Julie Berry-Midwestern Engineering

Ms. Berry presented the commissioners with documentation for the County Attorney to preview.  She presented the next Phase II steps.  1)  Geotechnical   2)  Pre-design space study. 

The commissioners approved item #1 but tabled item #2 until additional information is received upon advice from Counsel Comer.

Mr. James Fuqua:  Drainage problem from Fairgrounds

Mr. Fuqua reported that until work on the track had started they had not had any drainage problems.  It now is flooding his yard and basement.  The discussion determined that the Town of Osgood is replacing drains and when the track is done it will have a retention pond to slow the water so that flooding is eliminated or kept to a minimum.  Mr. Fuqua was advised that nothing can be done by the town until he signed an easement that allows them access to his property.  Mr. Fuqua is to meet with Mr. Steve Wilhoit on how the storm drain will be installed.

Opening Bids for Highway Garage Roof:

Two bids were received from the commissioners’ invitation.  Innovative Roofing Solutions, Inc. ($60,500.00) and Harold Hornberger Roofing ($66,527.00) provided bids.   Hornberger explained his system and provided samples of materials used.  Hornberger’s system provided for a 20 year warranty on the roof and 5 years on the workmanship.

Commissioner Busching moved to table the bids until more information could be received on additional insulation.  Commissioner Stutler seconded and the motion passed unanimously.  Commissioner Reiners is to contact Harold Hornberger for the information.

Commissioners attended to additional business.  Commissioner Busching moved to appoint DeDee Holiday to the Southeastern Indiana Solid Waste Board of Directors with a second from Commissioner Stutler.  Motion passed unanimously.

Also the Versailles Lions Club requested the use of the courthouse grounds for the Versailles Pumpkin Show.  Commissioner Stutler moved to accept their request with a second from Commissioner Busching.  Motion passed unanimously.

Commissioner Stutler moved to accept the June 14, 2010 minutes with a spelling correction and the addition of more description of the bridge 210 location.  Commissioner Busching seconded and the motion passed unanimously.

Commissioner Busching moved to accept the claim vouchers with a second from Commissioner Stutler and the motion passed unanimously.

Clerk:  Mary Ann McCoy

Ms. McCoy advised the commissioners of the books that needed bound in her office.  Auditor Wagner advised that there were also books in the Auditor’s office as well, and that he had that claim.  

Commissioner Busching moved to accept the bids for the Clerk ($4525.00) and Auditor offices ($4675.00) with a second from Commissioner Stutler.  Motion passed unanimously.

There was discussion of the paperwork on Bridge 210 and when notice to proceed could be given to Holman Excavating.  The Bonds have not yet been received and the signed contract is still out.  A call to Highway Superintendent Heaton was made for him to follow up on the paperwork. 

The additional proposal from E&H Bridge and Grating, Inc. for the inspections for Bridge 210 was presented for $1350.00.  Commissioner Busching moved to accept the proposal and Commissioner Stutler seconded.  The motion passed unanimously.

In additional business Mr. Ted Ahaus retired from the Rising Sun Regional Foundation.  Attorney Comer advised that Mr. Bob Rogers would accept the position.  Commissioner Stutler moved to accept Mr. Bob Rogers to the Rising Sun Regional Foundation Board.  Commissioner Busching seconded and the motion passed unanimously.

The commissioners discussed the $500,000.00 limit of Business Interruption currently in the insurance policy.  It was decided that it should be increased.  Commissioner Busching moved to increase the limit to $1,000,000.00 for an additional $753.00 annual premium.   Commissioner Stutler seconded and the motion passed unanimously.

The commissioners requested Mr. Wayne Peace explain the letter from Homeland Security about the possibility of losing the funding of a salary.  Mr. Peace advised that his department scored high enough to receive reimbursement.

Commissioner Stutler moved to recess until July 1, 2010 at 9:00 am at the Highway Garage to work on the budget.  Commissioner Busching seconded and the motion passed unanimously.

July 1. 2010

Commissioner Busching moved to reconvene with a second from Commissioner Stutler.  Motion passed unanimously.

The commissioners worked on the highway budget at the highway garage.  

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