RIPLEY COUNTY COMMISSIONERS
VIEW THE DUTIES OF A COUNTY COMMISSIONER
10105 N. SPADES RD
608 CLEARVIEW LANE
VERSAILLES, IN 47042
P.O. BOX 66
FRIENDSHIP, IN 47021
2011 Meeting Schedule
Meetings begin at 7:00am at the Highway Garage and at 8:00am in the Commissioner's meeting room located in the Annex Building
Monday, January 10
Monday, July 11
|Monday, January 24||Monday, July 25|
|Monday, February 7||Monday, August 8|
|Friday, February 18||Monday, August 22|
|Monday, March 7||Friday, September 2|
|Monday, March 21||Monday, September 19|
|Monday, April 4||Monday, October 3|
|Monday, April 18||Monday, October 17|
|Monday, May 2||Monday, October 31|
|Monday, May 16||Monday, November 14|
|Friday, May 27||Monday, November 28|
|Monday, June 13||Monday, December 12|
|Monday, June 27||Thursday, December 22|
COMMISSIONER'S MEETING MINUTES
Minutes prepared by Bill Wagner, Ripley County Auditor
Commissioners meeting opened promptly at 7:00AM on Monday, June 27, 2011 at the Ripley County Highway Department, Osgood, Indiana.
Commissioners Robert Reiners and Gary Stutler, and Mark Busching were in attendance for the meeting as well as Auditor Wagner.
The salt building was discussed and architect Jim Fritsch will do the paperwork for the State approval for $3500.00. Commissioner Busching moved to approve Mr. Fritsch for the job with a second from Commissioner Stutler. Motion passed unanimously.
Mr. John House is to provide paperwork to set up an account for Ripley County to explore a reverse auction for a chipper box.
The Box Culvert for County Road 450 is scheduled for installation on July 12, 2011.
Mr. Heaton advised salt could be purchased through the State contract at $64.86 per ton.
With nothing further to discuss Commissioner Busching moved to recess to the Annex Building. Commissioner Stutler seconded and the motion passed unanimously.
Commissioner Busching made the motion to reconvene while Commissioner Stutler seconded, motion passed unanimously. The meeting reconvened with the Pledge of Allegiance.
Commissioners Reiners, Busching, and Stutler were present as well as Auditor Wagner and County Attorney Ertel.
8:05:00—Maintenance-Mr. Johnnie Lohrum
The smell in the Assessor office was discussed and there is nothing that can be found by the testing done. Mr. Lohrum was instructed to do what he could to reduce the problem until it can be identified.
8:28:50—Attorney Ertel presented the LWC contract for signatures and approval. Commissioner Busching moved to approve the contract as presented with a second from Commissioner Stutler. The motion passed unanimously. He also presented the commissioners a draft for an ordinance for door to door sales. This had been requested by the Sheriff but Attorney Ertel did not feel it properly addressed the concern of the Sheriff. It was determined more information would be needed before final approval.
8:42:00—Area Planning—Mr. Tad Brinson
Mr. Brinson presented the ordinance changing the square feet of the two story dwellings for the county that had been previously approved by the commissioners.
The commissioners asked Mr. Brinson to follow up on the Negangard junk yard off State Road 129 to be sure it was operating within limits. Also the recycle center at Sunman was questioned and he was asked to see if he could find out what they were recycling.
Mr. Mike Jeffries advised the commissioners the car they had received from the Sheriff Department had electrical problems and would need rewired completely. The commissioners advised they were not going to spend any additional funds on it.
8:56:25—Mr. Michael Scott—Family Cemetery
Mr. Scott, 427 Emmons St., Lot 37, Madison, In. 47250 -812-530-8473, advised he had researched his family cemetery in Brown Township, Ripley County and through the years the property had been sold and graves destroyed and farmed over. He requested help from the commissioners on restoring the cemetery. Attorney Ertel questioned if the deed showed the cemetery to which Mr. Scott replied he did not know but would research. He is to advise once he has the answers. Attorney Ertel advised he may need his own legal counsel to pursue the situation.
9:16:34—Technology-Ms. Kelly Vollet
Ms. Vollet presented the changes to the Employee Handbook for the commissioners’ signatures. Commissioner Busching moved to accept the changes relating to page 24 (Bereavement), page 26 (sick time), and page 44 (resignation/termination). Commissioner Stutler seconded and the motion passed unanimously.
The issue of comp time for Ms. Judy Schebler was discussed and it was determined that Attorney Ertel would prepare a contract to address the issue.
9:44:20-Boyer Technologies—Ms. Jill Clift
Ms. Clift explained the estimate for the switch upgrade for the new building. Estimate is for $78,001.00. She also advised there would be wireless access points in the new building also. After discussion Commissioner Busching moved to approve the contract with a second from Commissioner Stutler. The motion passed unanimously.
10:00:00—Attorney Ertel advised he had sent notice to C&H/M Excavating of the award of the bid for Bridge 90 construction. He will contact Mr. Jeff Meinders and have him at the next meeting to sign the contract.
Superintendent Heaton advised that he had received a revised bid for oil from Marathon on the de-escalating clause for the oil needed by the county highway. He was advised that both bids were accepted and oil could be purchased from either Terry Oil or Marathon.
Auditor Wagner advised the check for the clock tower damage had been received from the engineering estimate prepared for the insurance company. It did not replace but two sides and he had received word from Kramer and Son they would not be interested in doing the work based on repairing two sides only. Auditor Wagner will contact the insurance company for names of companies who might do the work.
10:20:00—LWC-Mr. Gary Turner
Mr. Turner presented the commissioners with an estimated cost of the project including such items as new furniture and contingencies. This cost was estimated at $7,997,509.00. Also was a list of items that needed decisions to continue to remain on schedule.
11:40:30—EMA-Mr. Patrick Rose
Mr. Rose was introduced by Mr. Wayne Peace as a possible replacement for him when he retires. Mr. Rose quickly ran down his training and background for the commissioners. The commissioners advised they would consider his resume.
11:48:30-Mr. Scott Huffman-EMS
Mr. Huffman advised there had been some problems with some rescue units not making their calls and other department covering for them. He suggested the next contracts with the units contain a penalty clause that if the unit does not respond to their call the unit making the run would receive that penalty amount. The commissioners took the information under advisement.
Commissioner Busching moved to accept the minutes of the June 13, 2011 as written. Commissioner Stutler seconded and the motion passed unanimously.
The commissioners signed the payroll sheets, claim vouchers, claims being paid from the commissioners’ budget, and the minutes of the June 13, 2011 meeting.
With no further business to come before the commissioners, a motion was made to recess until 7-5-11, 9:00am by Commissioner Busching and seconded by Commissioner Stutler . The motion passed unanimously.
July 5, 2011
A motion to reconvene was made by Commissioner Busching and seconded by Commissioner Stutler. The motion passed unanimously and the meeting was reconvened with the pledge of allegiance.
Members of the building committee present were Commissioner Busching, Commissioner Reiners, Auditor Wagner, Council Member Donald Dunbar, Council Member Armbrecht , Council Member Dephane Smith, and Ms. Kelly Vollet.
Mr. Bill Warren appeared to ask the commissioners for a decision on the offer from JCD of the walk in freezer/cooler. The commissioners discussed the offer and decided that at this time it would not be useful for the county and a motion to decline the offer was made by Commissioner Stutler and seconded by Commissioner Busching. The motion passed unanimously.
Mr. Gary Turner of LWC presented the list of bidding requirements for fixtures, etc that would be required as minimums for the bids. These were reviewed and questions answered. Swipe card locks were addressed and were determined to be cost prohibitive. Mr. Turner questioned the separating of the final demolition from the general contractor bid due to the co-ordination of the completion of the project. He advised to leave it in the bids from the General Contractor. This was agreed on by the building committee and commissioners. Also discussed was the demolition of the old dry cleaning building and it was determined it should be left out of the General Contractor Bid due to the contamination issues.
The legal ads will be provided by LWC to Auditor Wagner to have published.
Bid Opening will be on August 2, 2011 at the REMC Training Center in Osgood with bids due by 11:30 am and opened at 11:45 am.
10:31:35—Auditor Wagner advised that Kramer and Son would not do the work on the clock tower as written by the engineer hired by the insurance company. The 4 names given to him by the insurance people declined to come to Indiana to do the work. Auditor Wagner was advised to call the insurance agent to see if anything could be worked out.
Commissioner Reiners opened for discussion the resume of Mr. Patrick Rose for the EMA position that was opened due to the retirement of Mr. Wayne Peace. His resume was discussed and Commissioner Stutler moved to appoint Mr. Rose to the position. The motion died without a second. The issue will be discussed more at a later meeting.
With no further business to come before the Commissioners a motion to adjourn was made by Commissioner Busching and seconded by Commissioner Stutler. The motion passed unanimously.