RIPLEY COUNTY COMMISSIONERS

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District 1

Robert Reiners, President

10105 N Spades Rd

Sunman, IN  47041

812-623-3209

 

District 2

Mark Busching

608 Clearview Lane

Versailles, IN  47042

812-689-7119

 

District 3

Gerald Stutler

P.O. Box 66

Friendship, IN  47021

812-667-5505

Meeting Schedule

Meetings begin at 7:00am at the Highway Garage and at 8:00am in the Commissioner's meeting room located in the Annex Building

Monday, January 7,2013

Monday, July 22, 2013
Friday, January 18, 2013 Monday, August 5, 2013
Monday, February 4, 2013 Monday, August 19, 2013
Friday, February 15, 2013 Friday, August 30, 2013
Monday, March 4, 2013 Monday, September 16, 2013
Monday, March 18, 2013 Monday, September 30, 2013
Monday, April 1, 2013 Friday, October 11, 2013
Monday, April  15, 2013 Monday, October 28, 2013
Monday, April 29, 2013 Friday, November 8, 2013
Monday, May 13, 2013 Monday, November 25, 2013
Friday, May 24, 2013 Monday, December 9, 2013
Monday, June 10, 2013 Monday, December 23, 2013
Monday, June 24, 2013 Monday, January 6, 2014
Monday, July 8, 2013  

Commissioner's Meeting Minutes

Minutes prepared by Bill Wager, Ripley County Auditor  Minutes are unofficial until approved at the next Commissioners Meeting.

Commissioners meeting opened promptly at 7:00AM on Monday, June 24, 2013 at the Ripley County Highway Department, Osgood, Indiana.

Commissioners Robert Reiners, Mark Busching, Gary Stutler, and Auditor William Wagner were in attendance for the meeting.

Penny from Precision Pipeline was present to request oversize load requirements and roads to travel due to weight limits, underpasses, etc.  The highway department is to provide this information to her.

Mr. Tom Shannon of R. W. Armstrong and Associates, Inc. was present with a contract for inspections of the installation for Bridge #112.  He also had the contract for Inspections on Bridge #14.  Commissioner Busching moved to approve the contract for Bridge #14 with a second from Commissioner Stutler.  The motion passed unanimously.

Road chipping and sealing is going well.  The new distributor tank and chipper box is providing a more cost effective completion due to the lack of overlap by making one pass rather than two.  Much less oil and stone is used by this method.

With no further business to discuss Commissioner Busching moved to recess to the Annex meeting room.  Commissioner Stutler seconded and the motion passed unanimously.

Commissioner Busching moved to reconvene while Commissioner Stutler seconded.  The motion passed unanimously and the meeting reconvened with the Pledge to the Flag.

Commissioners Reiners, Stutler, and Busching were present as well as County Attorney Ertel and Auditor Wagner.

Maintenance-Mr. Johnnie Lohrum 8:11:45

Mr. Lohrum submitted to the commissioners a quote from Lohrum Electrical for lighting changes in the Prosecutor’s office for $1613.04.  Commissioner Busching moved to approve the quote with a second from Commissioner Stutler.  The motion passed unanimously.

Mr. Dave Drew from QPH submitted a quote to the commissioners for installation of a new supply duct for the second floor air handler to the judges’ chambers and surrounding three offices.  New diffusers and dampers, with a new grill return.  Price was $1920.00.

Commissioner Busching moved to accept this quote as well with a second from Commissioner Stutler.  Motion passed unanimously.

Technology—Ms. Kelly Vollet 8:22:35

Ms. Vollet submitted a request to the commissioners to approve the chain of reporting for maintenance calls for the courthouse and annex.  First would go to Mr. Johnnie Lohrum, second to Technology, and third to the Auditor or Commissioners.  Commissioner  Busching moved to approve with a second from Commissioner Stutler.  Motion passed unanimously.

She also presented the Printer Maintenance Agreement from the Office Shop.  Commissioner Busching moved to approve this agreement with a second from Commissioner Stutler.  Motion passed unanimously.

Ms. Vollet advised Comcast had removed the weather channel and fox news from the programming package.  She had cancelled the package due to the cost.  She will look at other options to provide the weather on the hall video screen.

She also advised the technology committee had met with Recorder Ginger Bradford pertaining to her request to change software and vendors due to the breach of Fidler’s software.  She had request the switch to CSI for a fee of $76,761.00.   $59,761.00 is to be paid from Cum Cap Equipment and $17,000.00 is to be paid from the Recorders Security fund.  The annual maintenance fees from CSI will be approximately $7000.00 less per year than Fidler.

Commissioner Busching moved to approve the request with a second from Commissioner Stutler.  Motion passed with 3 yes.

EMS—Mr. Jim Corbin 8:37:20

Mr. Corbin presented the commissioners with his job description for review.  Commissioner Busching moved to approve the description with a second from Commissioner Stutler.  Motion passed unanimously.

He advised the commissioners of the status of the payment deferral for Rescue 69.  He also stated that the EMS Department would be added to the county website for the public to obtain information.

8:44:35--Commissioner Reiners discussed the additional work done at the courthouse by Maxwell Construction and presented an email copy of the items.

Commissioner Busching moved to approve the claims as presented with a second from Commissioner Stutler.  Motion passed unanimously.

Commissioner Busching moved to approve the minutes of the June 10, 2013 meeting as presented with a  second form Commissioner Stutler.  Motion passed unanimously.

Auditor Wagner presented the consulting contract renewal with GFC for their consulting services for budget preparation for June 6, 2013 through June 5, 2014.  Commissioner Busching moved to approve the contract with a second from Commissioner Stutler.  Motion passed unanimously.

Auditor Wagner then presented the request from Glenwood Electric for final payment and release of the retainage account for work on the annex.  Commissioner Stutler moved to approve the request with a second from Commissioner Busching.  Motion passed unanimously.

Auditor Wagner then advised the commissioners to use stone in the parking lot islands would be an additional $6409.00.  The commissioners did not approve the change.

Also signs for the restrooms and elevator of the annex were not approved through a change order for Bruns Gutzwiller.

Sheriff Department—

No one attended the time slot for the department nor the time slot with the HR Consultant Mr. Dennis Dunlap

ADS Culvert Pipe—Mr. Bob Giddens  9:12:35

Mr. Giddens presented his company’s plastic pipe products and explained the construction.  The larger pipe has smooth inside wall with corrugated outside wall for strength.  12 inch to 60 inch pipe sizes are built this way and have a 100 year life span.  He supplied references and offered a sample up to a 24 inch to install for testing.

Veterans—Mr. Ken Hylton 9:37:33

Mr. Hylton advised the requirements for veterans’ officers to obtain training had passed and this would increase his costs for training and meetings.  He requested permission to use the meeting room 8/23/13 10:00 am -2:00pm for a Veterans Women’s Health Fair.  He was advised to contact Ms. Vollet for scheduling.

Dunlap HR Consulting Group—Mr. Dennis Dunlap  9:43:51

Mr. Dunlap discussed the revisions for defining employment categories required to comply with the Affordable Care Act in the Employee Handbook from the last commissioners’ meeting.  The bereavement section will be discussed at a later meeting.

BREAK

The commissioners broke to attend the raising of the American Flag at the annex building.

Ms. Louise Mitchell—10:34:47

Ms. Mitchell appeared to discuss an issue of missing folding chairs.  Ms. Mitchell stated that approximately 36 folding chairs had disappeared when the county moved out of the basement of the Hunter Building that Ms. Mitchell had rented to them.  She stated she held the county responsible since she had them listed on her inventory.  Several office holders spoke and stated there were no folding chairs that they had used in the rooms their office had used as storage.  Recorder Bradford stated that she was in office when the county started renting storage space from Ms. Mitchell and when the county inspected the property there were chairs there.  When the county moved into the basement space the chairs had been removed.  Ms. Mitchell stated she felt the county had sold them on the county auction of excess equipment.  Commissioner Stutler state that there had been NO folding chairs sold at the auction. 

Attorney Ertel stated that contracts usually had specific exhibits listing such things as inventory when the contracts were signed by the parties involved and the current contract provided did not have any exhibits attached.  There was only handwritten items stapled to Ms. Mitchell’s contract showing an inventory and was not mentioned in the contract.

There was no consensus of agreement and Ms. Mitchell concluded her presentation.

The commissioners signed payroll sheets, claim vouchers, and claims being paid from the commissioners’ budget along with the minutes of the June 10, 2013 meeting.

Commissioner Busching moved to recess until 1:30 pm at the Highway Department for review of the 2014 budget for the Highway Department.  Commissioner Stutler seconded and the motion passed unanimously.

1:30:00—Commissioner Busching moved to reconvene with a second from Commissioner Stutler.  Motion passed unanimously.

The commissioners, along with Ms. Jennifer Meyer and Superintendent Heaton, reviewed and prepared the 2014 budget for the Highway Department.

With the conclusion of the budget preparation Commissioner Busching moved to adjourn with a second from Commissioner Stutler.  Motion passed unanimously.

With no further business to come before the commissioners a motion to adjourn was made by Commissioner Busching.  Commissioner Stutler seconded and the motion passed unanimously.

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