RIPLEY COUNTY COMMISSIONERS
Robert Reiners, President
10105 N Spades Rd
Sunman, IN 47041
214 Spencer Lane
Versailles, IN 47042
P.O. Box 66
Friendship, IN 47021
Meetings begin at 7:00am at the Highway Garage and at 8:00am in the Commissioner's meeting room located in the Annex Building
Commissioner's Meeting Minutes
Minutes prepared by Bill Wagner, Ripley County Auditor
Commissioners meeting opened promptly at 7:00AM on Monday, June 23, 2014 at the Ripley County Highway Department, Osgood, Indiana.
Commissioners Robert Reiners, Gary Stutler, Mark Busching and Auditor William Wagner were in attendance for the meeting.
Superintendent Heaton provided the commissioners with a quote to extend the fuel pricing from January through June 2015. The commissioners discussed the quote. Commissioner Busching moved to extend the contract and have Superintendent Heaton contact Laughrey Valley Co-Op to see if it could be extended to the end of 2015. Commissioner Stutler seconded and the motion passed unanimously.
Foreman Bob DeBurger reported County Road 300N had been resurfaced from the damage done by Hoosier Hills Water pipeline installation and that Hoosier Hills had agreed to cover $20,000.00 of the cost.
Bridge #70: He requested approval to order the bridge box from the lowest quote from Holman Excavating pending an agreement between the State Historical Preservation Officer and Ripley County. Commissioner Busching moved to give the approval pending the agreement with a second from Commissioner Stutler. Motion passed unanimously.
Foreman Steve Schoenegg reported one of the employees in his district would be retiring August 15, 2014. This opening will be advertised internally as required.
Also some of the roads in his district would be looked at by Mr. Scott Dawson of Hoosier Hills Water for the damage installing the pipeline.
Foreman Ray Toops reported ATEC would be doing the required core samples drilling for Bridge #16 to determine the rock base depth.
Foreman Kissell reported the truck beds were being constructed but could not be completed until the commissioners decided the truck to be purchased. He also discussed the pricing difference for oils for the trucks between the current supplier and Laughrey Valley Co-Op. After the discussion Commissioner Busching moved to start the changeover of oils to Laughrey Valley Co-Op for the trucks. Commissioner Stutler seconded and the motion passed unanimously.
With no further business to discuss Commissioner Busching moved to recess to the Annex meeting room. Commissioner Stutler seconded and the motion passed unanimously.
Commissioner Busching moved to reconvene with a second from Commissioner Stutler. Motion passed unanimously and the meeting reconvened with the Pledge to the Flag.
Commissioners Reiners, Stutler, and Busching were present as well as Auditor Wagner and Attorney Ertel.
Maintenance—Mr. Johnnie Lohrum 8:20:26
Mr. Lohrum advised the sidewalk repairs were complete at the courthouse. The drain was being replaced from the gutter and the window caulking was complete. Mr. Lohrum is to contact Brian Ellison about the chair rail in the meeting room of the annex.
Mr. Dave Drew of QPH presented the renewal of the maintenance contract for the courthouse and annex for the next 12 months beginning June 11, 2014. Commissioner Stutler moved to renew the contract for $11964.00 to be billed monthly at $997.00. Commissioner Busching seconded and the motion passed unanimously.
Technology-Ms. Kelly Vollet 8:48:45
Ms. Vollet presented the renewal of the printer maintenance agreement with The Office Shop for consideration. Commissioner Busching moved to approve the agreement with a second from Commissioner Stutler. Motion passed unanimously.
8:52:27—The commissioners requested Mr. Bill Warren step forward to discuss issues of a letter received from the Park Board concerning use of storage at the Fairground building used for township food giveaway program. Mr. Warren stated they were now serving over 200 families and needed additional room to store the food as it is being received by semi loads. The commissioners considered the letter and request of Mr. Warren and Commissioner Stutler moved to allow the food pantry and Mr. Warren to use the current space along with the room next to that (formerly used to store the Boy Scout trailer) with the overhead door for storage. Commissioner Busching seconded and the motion passed unanimously.
Sheriff—Sheriff Stratton 9:14:45
Sheriff Stratton presented a letter from The DeBrota Law Firm as representative for Ms. Sara Hildebrand and Ms. Candy Bingham in relation to their termination by Sheriff Grills, the former Sheriff. The law firm was requesting all records pertaining to the two clients relating to their employment with the Ripley County Sheriff Department and their terminations.
Sheriff Stratton also advised the current judges are on board with the video conferencing for prisoner hearings to help eliminate transports back and forth to the courthouse. The system is being evaluated to determine what may be needed to make it viable.
EMS—Mr. Jim Corbin 9:30:35
Mr. Corbin advised the training on the new protocol to become effective 7/1/2014 was in progress. Also the medical dispatch protocol had been revised and is in effect. This will reduce the call outs for the County EMS to the Rescue Units.
Health Department—Mr. Tony Schneider 9:38:50
Mr. Schneider requested approval to purchase an automated system for the health department to direct incoming phone calls. The commissioners stated they preferred a live person answer the phone and denied the request.
Minutes of June 9, 2014 and Claims from the commissioners’ budget:
At this time Commissioner Busching moved to approve the minutes of 6/9/14 as presented. Commissioner Stutler seconded and the motion passed unanimously.
Commissioner Busching moved to approve the claims being paid from the commissioners’ budget. Commissioner Stutler seconded and the motion passed unanimously.
Commissioners signed payroll sheets, claim vouchers, claims being paid from the commissioners’ budget, and minutes of the June 9, 2014 meeting.
The commissioners discussed the truck purchase for the Highway. They revisited the specs of each brand and the results of the test drives. Commissioner Busching moved to approve the bid from Kenworth of Cincinnati for $85,988.00 each based on the design of the body and the specs showing the body was aluminum. Commissioner Stutler seconded and the motion passed unanimously.
Superintendent Heaton also was present and provided the commissioners with the fuel quote that extended the contract through December, 2015. The commissioners signed the quote based on the motion made at the highway garage earlier in the day.
Pricing: 89E10--$3.234 per gallon
87E10--$3.094 per gallon
Off Road Diesel-$3.222 per gallon
On Road Diesel-$3.395 per gallon
Auditor Wagner advised the commissioners the floor mats, cleaning rags, etc being received from CINTAS were not satisfactory based on reports from the custodians. They would prefer to purchase cleaning rags and mats. Also they would prefer to wash the mop heads. Mats can be purchased with a 25 year life for about half of the rental charge from CINTAS. The commissioners advised they would have Attorney Ertel look into the contract to determine what could be done and make a decision at that time. They will also investigate purchasing a washer/dryer to wash the rags and mop heads.
With no further business to attend to Commissioner Busching moved to recess to 7:00 pm for the Rescue Units to discuss the contract changes requested. Commissioner Stutler seconded and the motion passed unanimously.
Commissioner Busching moved to re-convene with a second from Commissioner Stutler. Motion passed unanimously.
Mr. Scott Corbin of Sunman Life Squad Rescue 20 addressed the changes requested which included an increase of funding from the County. Rescue 30 and Rescue 10 were also present but there was not a consensus that all Rescue Units were requesting the same exact changes as discussed by Mr. Corbin. Some of the requests for change brought additional questions. After much discussion the commissioners advised they would take the requests under advisement and notify the Rescue Units when a decision was made.
Mr. Tim Putnam, CEO of Margaret Mary Health spoke to the transfer service provided for the hospital through a separate contract with the County EMS. He expressed the satisfaction of the arrangement in the reduction of time taken to transfer a patient to another facility if needed. It has gone from the prior average time of 57 minutes to 19.6 minutes. This greatly increases the chance of a good outcome for those patients needing transferred to another facility for a higher level of care provided. He stated the level of training the County EMS personnel is receiving and providing by working in the ER and by the doctors side has helped the patients also. It also provides continuity of care for those patients.
With no further comments from those present Commissioner Busching moved to adjourn with a second from Commissioner Stutler. Motion passed unanimously.
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