RIPLEY COUNTY COMMISSIONERS

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ROBERT REINERS, PRESIDENT

10105 N. SPADES RD

SUNMAN, IN 47041

 (812) 623-3209

 

MARK BUSCHING

608 CLEARVIEW LANE

VERSAILLES, IN  47042

(812) 689-7119

 

GERALD STUTLER

P.O. BOX 66

FRIENDSHIP, IN  47021

(812) 667-5505

                                                         

                                                         

                                                         

2011 Meeting Schedule

Meetings begin at 7:00am at the Highway Garage and at 8:00am in the Commissioner's meeting room located in the Annex Building

Monday, January 10

Monday, July 11

Monday, January 24 Monday, July 25
Monday, February 7 Monday, August 8
Friday, February 18 Monday, August 22
Monday, March 7 Friday, September 2
Monday, March 21 Monday, September 19
Monday, April 4 Monday, October 3
Monday, April  18 Monday, October 17
Monday, May 2 Monday, October 31
Monday, May 16 Monday, November 14
Friday, May 27 Monday, November 28
Monday, June 13 Monday, December 12
Monday, June 27 Thursday, December 22

 

COMMISSIONER'S MEETING MINUTES

Minutes prepared by Bill Wagner, Ripley County Auditor

Commissioners meeting opened promptly at 7:00AM on Monday, June 13, 2011 at the Ripley County Highway Department, Osgood, Indiana.

Commissioners Robert Reiners and Gary Stutler, and Mark Busching were in attendance for the meeting as well as Auditor Wagner.

The salt building was discussed and it is being difficult finding a architect to provide drawings needed to submit to the State at a reasonable price. 

The CPI culvert is approximately 3 weeks out yet.  Chris Stearns Construction was contacted, his bid holds, and he has experience installing that type of culverts.

Mr. Pat Kissel reported the price of new chipper boxes ranged from  $200,000 to $250,000.

The last day for this cycle of grants is July 15, 2011.  Superintendent Heaton advised that there had been an agreement if grant money would be received the commissioners would use cum cap equipment to fund the balance. 

With nothing further to discuss Commissioner Stutler moved to recess to the Annex Building.  Commissioner Busching seconded and the motion passed unanimously.

Commissioner Busching made the motion to reconvene while Commissioner Stutler seconded, motion passed unanimously.  The meeting reconvened with the Pledge of Allegiance.

Commissioners Reiners, Busching, and Stutler were present as well as Auditor Wagner and County Attorney Ertel.

8:00:00—The Versailles Lions Club had sent a letter of request for the use of the county grounds around the courthouse square for the 2011 Versailles Pumpkin Show.  Commissioner Busching moved to approve the request as written with item 4 and 7 removed since it did not pertain to property controlled by the county.  Commissioner Stutler seconded and the motion passed unanimously. 

8:19:00—Sheriff Department-Mr. Paul Wells

Mr. Wells appeared with the estimates for the repair to the showers at the jail.  The commissioners reviewed the estimates and Commissioner Busching moved to use Phillips Supply to do the epoxy work and Larry Cochran to do the painting.  Commissioner Stutler seconded and the motion passed unanimously.

Mr. Wells was also advised that he should get some inmates to mow the lawn this week as Mr. Lohrum was on vacation.

8:30:00—The CCI billing and request for payment was discussed.  There were some questionable items and Attorney Ertel is to contact them with a letter prior to approval of payment.

Also discussed was the LWC contract for additional services.  It was determined to be acceptable and Attorney Ertel is to contact them for an original to sign.  Commissioner Busching moved to accept the contract for a total of $183,000.00.  Commissioner Stutler seconded and the motion passed unanimously.

8:44:00—Technology-Ms. Kelly Vollet

Ms. Vollet presented the commissioners with the contracts from Boyer Technologies which had been approved at the May 27, 2011 meeting, for signature.  The commissioners signed the contracts.

8:50:45—Attorney Ertel advised the commissioners that Hardebech Valuation Services Inc. had submitted his appraisal for the Bauer property.  The valuation was found to be $75,000.00.  The appraisal from Mr. Jeff Thomas (Bauer’s choice) has not yet been received.

8:53:55—The weather warning siren at Benham was discussed with Ms. Amy Copeland present.  She advised the siren had been placed by the
Versailles Volunteer Fire Department and they had the button to activate the siren.  However the department stated they did not have the funds to repair the siren.  The other fire departments maintain the sirens under their control and it was felt the Versailles Department should do the same.  It will be  explored to see if any grants would be available to help repair the siren.  Mr. Wayne Peace of EMA stated the ownership of the siren is in question as it is on church property.  This will also be investigated.

9:08:00—Attorney Ertel advised the vacation of the alley had been completed but the tree issue was still being discussed.

Commissioner Busching advised the commissioners that JCD had contacted him about the walk in coolers they had donated.  The coolers needed to be moved by the end of June.  The commissioners discussed where to put them and it was decided to move them to the fairground and determine where to install them after talking with the park board and checking the current buildings for possible installation.

Commissioner Busching moved to accept the minutes of the May 27, 2011 and the Special meeting of June 6, 2011 as written.  Commissioner Stutler seconded and the motion passed unanimously.

The commissioners signed the payroll sheets, claim vouchers, claims being paid from the commissioners’ budget, and the minutes of the May 27 and Special meeting of June 6, 2011 meetings.

9:57:00—Commissioner Busching moved to recess for a break before the opening of the bids for bridge 90 with a second from Commissioner Stutler.  The motion passed unanimously.

Motion to reconvene was made by Commissioner Busching and seconded by Commissioner Stutler.  The motion passed unanimously.

Bridge 90 Bid Openings:

The following firms submitted packages for consideration of the bridge project and their bid amount is as follows:

Temple & Temple Excavating & Paving, Inc.

1367 S. State Road 60

Salem, Indiana 47167                                Bid Amount:  $115,880.00

 

DDK Construction, Inc.

7259 Dog Trot Road

Cincinnati, Ohio 45248                              Bid Amount:  $161,000.00

 

Dave O’Mara Contractor, Inc.

1100 East O&M Avenue

North Vernon, Indiana 47265                     Bid Amount:  $118,500.00

 

HIS Constructors, Inc.

5150 E. 65th Street, Suite B

Indianapolis, Indiana  46220                        Bid Amount:  $142,800.00

 

C&H/M Excavating, Inc.

3687 N. County Road 500E

Milan, Indiana  47031                                   Bid Amount:   $99,801.00

 

Brooks & Earl Construction Corp.

PO Box 301

North Vernon, Indiana  47265                        Bid Amount:  $117,500.00

Commissioner Busching moved to take the bids under advisement for review by Attorney Ertel.  Commissioner Stutler seconded and the motion passed unanimously. 

After the bids were reviewed by Attorney Ertel he advised they were within the requested specs.  After discussion Commissioner Busching moved to award the project to C&H/M Excavating, Inc. for the amount of $99,801.00.

Commissioner Stutler seconded the motion and it passed unanimously.

10:29:40—Highway Superintendent Heaton

Superintendent Heaton advised the commissioners the State Salt Contract now has some performance requirements from the bidder awarded the contract.  If they are over two days late on delivery they must pay $200.00 per day fine and if the County is forced to purchase salt outside the contract due to late or no delivery, the bidder awarded the contract must make up the difference.

10:32:00—The commissioners reviewed several parts of the County Employee Handbook and determined several changes were needed.  They advised Ms. Kelly Vollet to prepare the changes and bring them to the next meeting for their approval. 

11:44:40—Mr. Wayne Peace of the EMA advised the commissioners all information had been submitted to the State for the flooding damage.  He also advised he had contacted the Department of Health for their help in determining an odor in the courthouse and the State would send a person to try to help establish it.

He then advised the commissioners his intention was to retire at the end of June, 2011.  The commissioners thanked him for his service and praised him for his work for the county.  He will be missed.

11:55:09—Hiring of the Highway Department Deputy:

The commissioners reviewed the resumes of the candidates interviewed and after lengthy discussion Commissioner Busching moved to offer the position to Ms. Jennifer Meyer.  The motion was seconded by Commissioner Stutler and the motion passed unanimously.

With no further business to come before the commissioners, a motion was made to adjourn by Commissioner Busching and seconded by Commissioner Stutler .  The motion passed unanimously.

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