RIPLEY COUNTY COMMISSIONERS
Robert Reiners, President
10105 N Spades Rd
Sunman, IN 47041
608 Clearview Lane
Versailles, IN 47042
P.O. Box 66
Friendship, IN 47021
2012 Meeting Schedule
Meetings begin at 7:00am at the Highway Garage and at 8:00am in the Commissioner's meeting room located in the Annex Building
Starting June 11 8:00am meetings will be in the EMA meeting room located at 210 North Monroe Street.
Commissioner's Meeting Minutes
Minutes prepared by Bill Wager, Ripley County Auditor Minutes are unofficial until approved at the next Commissioners Meeting.
Commissioners meeting opened promptly at 7:00AM on Monday, June 11, 2012 at the Ripley County Highway Department, Osgood, Indiana.
Commissioners Robert Reiners, Mark Busching, Gary Stutler, and Auditor William Wagner were in attendance for the meeting.
The completion of the sewer connection is being held up by the pump. The water line is in and being used. Solid Waste is to reimburse the county the $1930.00 for the installation.
Road chipping and sealing is to begin this week. The Sunman Legion requested the county haul 3 loads of stone since they are a voting location. The Legion pays for the stone and the county will haul at their request.
With no further business to attend to, Commissioner Busching moved to recess to the annex. Commissioner Stutler seconded and the motion passed unanimously.
Commissioner Busching made the motion to reconvene while Commissioner Stutler seconded. The motion passed unanimously. The meeting reconvened with the Pledge of Allegiance.
Commissioners Reiners, Stutler, and Busching were present as well as County Attorney Ertel, and Auditor Wagner.
Maintenance-Mr. Johnnie Lohrum
Mr. Lohrum was present with Mr. Dave Drew from QPH. Mr. Drew presented the commissioners with an estimate for a maintenance service contract for the new annex building. The commissioners took it for future reference.
Ms. Kelly Vollet advised the third floor of the courthouse needed ventilation. Mr. Drew advised the air handler provided fresh air to the third floor and he would check it. He reported back later that the vent had been closed and was not operating properly. The system has been turned on and is operating properly.
Technology—Ms. Kelly Vollet
Ms. Vollet advised the current mail machine could be moved to the new annex but new ones could be leased for much less. It was decided to pursue a new unit through Neopost for the new building with a possible buyout of the contract on the current unit.
Facebook will be blocked on employee computers with the commissioners providing a list of the exceptions.
The testing of the current generator at the old annex was discussed. It will be used at the new building and a question came up about the automatic start for the unit. It will be investigated with LWC.
Ms. Vollet presented a Printer Maintenance Agreement from The Office Shop for the laser printers. The Office Shop will provide labor, travel, cleaning, and maintenance without charge as long as supplies and maintenance kits are purchased from The Office Shop for these printers. Commissioner Stutler moved to approve the agreement with a second from Commissioner Busching. The motion passed unanimously.
Ms. Vollet was instructed to place a Sheriff vehicle taken out of service on the county auction site for bids on an “as is” basis and minimum bid of $300.00.
Ms. Vollet also advised the commissioners the Technology Committee recommended the purchase of new software for the Assessor’s office from XSoft with the estimated cost to be approximately $130,000.00. It would be paid with funds from Rainy Day professional and contractual.
Commissioner Busching moved to approve with a second from Commissioner Stutler and the motion passed unanimously.
EMA—Mr. Patrick Rose
Mr. Rose requested Mr. Ben Sieverding be appointed to replace Ms. Pat Thomas on the District Planning Oversight Committee. Commissioner Busching moved to approve the request with a second from Commissioner Stutler. The motion passed unanimously.
Commissioner Stutler moved to appoint Commissioner Busching as proxy for Commissioner Reiners for the District Planning Oversight Committee for District 9. Commissioner Reiners seconded and the motion passed unanimously.
Mr. Rose advised the county will be receiving additional funds from the EMA assessment. He will keep the commissioners advised.
Ripley County Fire Chiefs’ Association--Mr. Ben Sieverding
Mr. Sieverding request the county grant permission for the local fire departments use the buildings to be demolished for training purposed. He advised they understood they would be required to hold the training over a weekend or when it would not interfere with office hours or the demolition schedule. The commissioners advised they would allow the request with no acceptance of responsibility or liability on their part for those involved in the training exercises. Commissioner Busching moved to approve with a second from Commissioner Stutler. The motion passed unanimously.
Gilpin Monuments—Mr. Jerry Gilpin
Mr. Gilpin appeared and addressed the lettering for the signage font for the annex building.
He also addressed the electric need for the Lions Club for Pumpkin Show. The original location in the annex plans is not what is needed and he was having a meeting with Duke Energy on another and would discuss the situation with them. He will report his findings to the commissioners. He also advised the new stage laws and will be in contact with County Attorney Ertel for clarification and interpretation.
LWC- Mr. Ed Soots and Mr. Gary Turner
Mr. Ed Soots provided the update for the annex. Several items were discussed and Commissioner Busching moved to include the general contractor only for the dedication plaque with a second from Commissioner Stutler. The motion passed unanimously.
Next was the Medallion in the terrazzo flooring in the entrance area.. Cost is to be an additional $10,780.00. Commissioner Busching moved to approve with a second from Commissioner Stutler. The motion passed unanimously.
A problem with the interior signs being undersized was determined to be the error of LWC and they agreed to absorb the cost of the change to correct the problem.
The generator for the new annex building was discussed as a problem had surfaced and no auto start system was being provided. LWC will investigate and advise the commissioners. They will also investigate pricing for a new natural gas unit as well.
Mr. Kyle Ortman—culvert concern & road 725W
Mr. Ortman raised issue with the road being turned back to gravel and creating a dust issue for the homes. He was advised the county could not blacktop the road at this time and would provide dust oil to solve this problem as best they could with agreement from Mr. Ortman. The culvert in question had been delivered in the wrong length and is already on the schedule to be replaced as soon as the correct one is received.
Attorney Ertel presented the commissioners with a draft of the Ordinance to adopt a nepotism policy for their review and action at the next meeting.
Auditor Wagner presented the Agreement to Provide Consulting Services from GFC effective June 22, 2012 for a twelve month period. Commissioner Busching moved to approve with a second from Commissioner Stutler. The motion passed unanimously.
The commissioners discussed a change to the Ripley County Employee Handbook. It was determined the change to be “ new hires must be approved by the Ripley County Board of Commissioners.” Commissioner Busching moved to approve the change with a second from Commissioner Stutler. The motion passed unanimously.
Commissioner Busching moved to approve the minutes of the May 25, 2012 meeting as presented with a second from Commissioner Stutler. The motion passed unanimously.
The commissioners signed payroll sheets, claim vouchers, claims being paid from the commissioner’s budget, and the minutes of the May 25, 2012 meeting along with the Environmental Restrictive Covenants, Change orders PR-E-007, PR-G-014, and PR-M-004.
Being no further business, Commissioner Stutler moved to adjourn, with a second from Commissioner Busching. The motion passed unanimously.
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