RIPLEY COUNTY COMMISSIONERS

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District 1

Robert Reiners, President

10105 N Spades Rd

Sunman, IN  47041

812-623-3209

 

District 2

Mark Busching

608 Clearview Lane

Versailles, IN  47042

812-689-7119

 

District 3

Gerald Stutler

P.O. Box 66

Friendship, IN  47021

812-667-5505

Meeting Schedule

Meetings begin at 7:00am at the Highway Garage and at 8:00am in the Commissioner's meeting room located in the Annex Building

Monday, January 7,2013

Monday, July 22, 2013
Friday, January 18, 2013 Monday, August 5, 2013
Monday, February 4, 2013 Monday, August 19, 2013
Friday, February 15, 2013 Friday, August 30, 2013
Monday, March 4, 2013 Monday, September 16, 2013
Monday, March 18, 2013 Monday, September 30, 2013
Monday, April 1, 2013 Friday, October 11, 2013
Monday, April  15, 2013 Monday, October 28, 2013
Monday, April 29, 2013 Friday, November 8, 2013
Monday, May 13, 2013 Monday, November 25, 2013
Friday, May 24, 2013 Monday, December 9, 2013
Monday, June 10, 2013 Monday, December 23, 2013
Monday, June 24, 2013 Monday, January 6, 2014
Monday, July 8, 2013  

Commissioner's Meeting Minutes

Minutes prepared by Bill Wager, Ripley County Auditor  Minutes are unofficial until approved at the next Commissioners Meeting.

Commissioners meeting opened promptly at 7:00AM on Monday, June 10, 2013 at the Ripley County Highway Department, Osgood, Indiana.

Commissioners Robert Reiners, Mark Busching, Gary Stutler, and Auditor William Wagner were in attendance for the meeting.

Bridge #112 was discussed and it will be quoted after consultation with Attorney Ertel.  Commissioner Busching moved to declare replacement of Bridge #112 an emergency. Commissioner Stutler seconded and the motion passed unanimously.

It was reported that the new distributor for applying oil during the chip and seal process was working extremely well and much less oil and stone was being used by making just one pass.

The bridge crew is working well with the different district foremen overseeing them while they are working in their respective district.

Foreman Kissell reported the oil from Laughrey Valley Co-op has been received for the new trucks and that one tandem dump truck is down for repair.

Ivy Tech had requested permission for a student to do a ride along with the Sheriff Department as part of his class work.  Commissioner Busching moved to approve the request and Commissioner Stutler seconded.  The motion passed unanimously.

Precision Pipeline requested they be allowed to use their own steel pipe to provide access across ditches etc and then be removed once installation of the pipe is completed in that location.  They will contact the commissioners when ready to start.  The use of their pipe was approved and it was decided to ask for a $2,000,000.00 bond for any road damage they may do during the installation of the pipeline.

With no further business to discuss Commissioner Busching moved to recess to the Annex meeting room.  Commissioner Stutler seconded and the motion passed unanimously.

Commissioner Busching moved to reconvene while Commissioner Stutler seconded.  The motion passed unanimously and the meeting reconvened with the Pledge to the Flag.

Commissioners Reiners, Stutler, and Busching were present as well as County Attorney Ertel and Auditor Wagner.

Maintenance-Mr. Johnnie Lohrum 8:12:50

Mr. Lohrum discussed landscaping for the islands in the parking lot and whether to use grass or landscape stone.  The commissioners advised they would make a decision.  Ms. Jahnigen advised the commissioners the building was extremely hot while she was working at the night cleaning.   Open Control systems has been contacted to check and will be checking the system.

Holman Excavating—Mr. Roy Holman and Ms. Vickie Holman 8:20:39

The Holmans were present to get signatures on the contract for Bridge #14 which had been awarded at an earlier meeting. Commissioner Stutler moved to execute the contract and Notice to Proceed with a second from Commissioner Busching.  The motion passed unanimously and the contract as well as the Notice to Proceed was signed by the commissioners.

EMS—Mr. Jim Corbin

Mr. Corbin advised the commissioners one of the EMS vehicles had been damaged by Cronin Ford and was being repaired with a new engine and will have a new 3 year warranty for the motor.  He also presented applications from Elliot Bergman and Amanda Kuntz for employment.  These were ok’d by the commissioners. 

Transfers and EMS 911 runs made as of this date were both over 600.  Revenue from Medicare as this date has been approximately $36,000.00.

Area Planning—Mr. Tad Brinson 8:37:26

Mr. Brinson brought before the commissioners a request from Mr. James Martin for a re-zone and advised the Planning Board recommended approving the request.  Commissioner Stutler moved to approve Ordinance 2013-07 with a second from Commissioner Busching.  The motion passed unanimously.

Technology—Ms. Kelly Vollet 8:42:24

Ms. Vollet advised Open Control Systems had not yet responded to the request to check the system and correct the problems.  The air conditioning system is programmed to shut down at 12:00 midnight.  She will call them again and request they respond to the issues.

Sheriff Department—Major Dave Pippin 9:10:00

Major Pippen presented the commissioners with a letter of certification of compliance with the Nepotism law by Sheriff Grills.

Second was a letter from Sheriff Grills about the two hires at the highway garage and probation.   He stated they were not aware of the positions being open as the procedure in the handbook had not been followed and posted internally.

The commissioners addressed the concerns and stated that no one at the highway garage was interested in the position and they went outside for the hire.

Major Pippin stated the commissioners might want to meet with the Sheriff to review the hiring process as he is not comfortable with the current situation.

The commissioners agreed that more attention will have to be paid by department heads with the hiring advertisement process.

Dunlap HR Consulting Group—Mr. Dennis Dunlap

Mr. Dunlap briefed the commissioners with the change in a definition of part time brought about by the Patient Protection and Affordable Care Act that will take effect 1-1-14.  This would consider anyone who works a regular schedule of at least 30 hours per week would be considered full time.  These employees would be eligible for benefits.  Also, a “standard initial measurement period” needed to be established to determine if a part time or seasonal employee would be considered full time.  He suggested the revision to the Handbook be made effective 7-1-2013 to comply with the mandate.

Commissioner Busching moved to amend the Ripley County Employee Handbook as advised effective 7-1-2013.  Commissioner Stutler Seconded and the motion passed unanimously.

There was a review of the hiring procedure and the handbook had a discrepancy with what had been previously discussed.  The final draft of the Handbook provided by Dunlap Consulting contained 6 steps to the hiring process.  This was reviewed and Commissioner Busching moved to approve the change with a second from Commissioner Stutler.  The motion passed unanimously and will be made effective 7-1-2013 as well.

Mr. Dunlap also advised he had contacted the Department of Labor about disputed overtime.  He stated the answer received was if the overtime was questioned and sent back to the department for correction it could be paid on the next pay period if not corrected in time. 

Clerk—Ms. Mary Ann McCoy 

Ms. McCoy presented the commissioners with the request to combine some precincts that had been approved by the State.  Commissioner Stutler moved to combine Laughrey 1-1 and 1-2 into Laughrey 1-1 and Laughrey 3-1 and 3-1 into Laughrey 3-1.  Commissioner Busching seconded and the motion passed unanimously.

Ms. McCoy then requested the elections office be moved to the empty room on the first floor of the courthouse.  The commissioners stated they would wait to see what was going to occur with Community Corrections before making a decision.

The commissioners informed Ms. McCoy that the file cabinets in the stairway landing on the second floor of the courthouse had to be moved to the annex storage or her office area.

She advised she would have this done.

Attorney Ertel made a phone call to Sheriff Grills to determine if anyone had confirmed the meeting requested by Sheriff Grills for exploring additional fees for services from the Sheriff’s Department.  He was advised no confirmation had been received and he would call if anyone attended so that Attorney Ertel could attend.  He advised the commissioners since no confirmation of the meeting was obtained they could adjourn their meeting rather than adjourn.

EMA—Mr. Patrick Rose  11:04:00

Mr. Rose presented the Ripley County Comprehensive Hazard Analysis for the commissioners’ approval.  Commissioner Busching moved to approve with a second from Commissioner Stutler.  The motion passed unanimously.

Auditor Wagner presented the commissioners with a request from LifeTime Housing Group Inc. for support of Community Development Block Grant for homes in Ripley County.  Commissioner Busching moved to approve with a second from Commissioner Stutler.  The motion passed unanimously.

Also, a change order from Bruns-Gutzwiller for additional work stabilizing the parking lot before paving was addressed and signed.

Auditor Wagner advised the commissioners the Treasurer’s Office had requested the county fee for the tax sale be increased $5.00 to match the increase taken by SRI who conducts the tax sales.  Commissioner Stutler moved to increase the fee by $5.00 with a second from Commissioner Busching.  The motion passed unanimously.

The commissioners signed a letter of support for the Milan 54 Hoosiers Museum.

The commissioners signed payroll sheets, claim vouchers, and claims being paid from the commissioners’ budget along with the minutes of the May 24, 2013 meeting.

With no further business to come before the commissioners a motion to adjourn was made by Commissioner Busching.  Commissioner Stutler seconded and the motion passed unanimously.

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