RIPLEY COUNTY COMMISSIONERS
Robert Reiners, President
10105 N Spades Rd
Sunman, IN 47041
608 Clearview Lane
Versailles, IN 47042
P.O. Box 66
Friendship, IN 47021
2012 Meeting Schedule
Meetings begin at 7:00am at the Highway Garage and at 8:00am in the Commissioner's meeting room located in the Annex Building
Starting June 11 8:00am meetings will be in the EMA meeting room located at 210 North Monroe Street.
Commissioner's Meeting Minutes
Minutes prepared by Bill Wager, Ripley County Auditor Minutes are unofficial until approved at the next Commissioners Meeting.
Commissioners meeting opened promptly at 7:00AM on Friday, May 25, 2012 at the Ripley County Highway Department, Osgood, Indiana.
Commissioners Robert Reiners, Mark Busching, and Gary Stutler were in attendance for the meeting. Auditor Wagner was absent due to his father’s surgery.
Motion to accept the bid for the water line installation from Holman Excavating was made by Commissioner Stutler and seconded by Commissioner Busching. The motion passed unanimously.
With no further discussion Commissioner Busching moved to recess to the annex. Commissioner Stutler seconded and the motion passed unanimously.
Commissioner Busching made the motion to reconvene while Commissioner Stutler seconded. The motion passed unanimously. The meeting reconvened with the Pledge of Allegiance.
Commissioners Reiners, Stutler, and Busching were present as well as County Attorney Ertel. Auditor Wagner was with his father in the hospital. First Deputy Amber May took the minutes of the meeting.
8:28:25—Commissioner Busching moved to approve the minutes of the May 14, 2012 meeting with a second from Commissioner Stutler. The motion passed unanimously.
Commissioner Stutler questioned a grant for Indiana Trail Riders as the commissioners had not been informed nor sponsored a grant for the organization.
QPH presented their renewal quote for the Preventive Maintenance Contract for 2012/2013. Rate remained the same at an annual price of $8724.00 invoiced quarterly at $727.00. Commissioner Busching moved to approve with a second from Commissioner Stutler. The motion passed unanimously.
A bill from The Town of Versailles for $16,517.93 for expenses incurred for the construction of the Ripley County Annex Building was received. This was reviewed by the commissioners with Attorney Ertel. Attorney Ertel advised he was reviewing and wanted authorization to draft a letter to the Town of Versailles in regard who is to pay for the wiring to the meter used by the Lions Club for Pumpkin Show. Glenwood Electric estimated the cost to run the wire to the meter was $12,656.00. Attorney Ertel was advised to contact the Town.
He also presented the notice for bidders on the furniture, fixtures, and equipment for the new building. Bids will be opened June 25, 2012 at 11:30am in the commissioners’ meeting.
8:56:00—The burial of veterans was discussed and the claims for civil war veterans were presented. Commissioner Busching moved to approve $100.00 each for all but the claim for Hackney until it is proven he was a resident of Ripley County. Commissioner Stutler seconded and the motion passed unanimously. Ms. May advised the original appropriation for burial of veterans was $12000.00 and only $870.00 remained. Additional will need to be requested. The ordinance may be revised to limit the time after the death the claim can be presented.
The personal use of Facebook by employees was discussed and its need by departments. It will be investigated and will be discussed later.
9:09:35—Ms. Jahnigan asked about the move of the Survey office so she could ready the room. She was advised they were being moved into the commissioners meeting room in the current annex.
Mr. Tad Brinson was also advised to contact Mr. Patrick Rose so he could schedule the meetings in his office.
9:25:45—Bradford Storage—Mr. Gary Zunica
Mr. Zunica presented a layout for the storage room with adjustable units. He advised the commissioners the installation was done by his firm. Also the storage that needed to be locked could have lockable doors on the units. After a discussion Mr. Zunica is to provide a more detailed description with those locked and additional reference shelf to provide an area to lay files while reading or working on them. He stated he had provided 40% more storage capacity than is currently being used. The commissioners requested a sample be provided if available and a quote to be provided.
9:447:00—Solid Waste—Mr. Aaron Bell—Annual Report
Mr. Bell advised they are trying to let people know what they are doing. The amount of recyclables collected continues to increase, with Ripley County being the busiest county. They are placing collection boxes in Sheriff’s offices for drugs.
Recycling containers have been placed in Milan and Cross Plains and they are being used extensively. The illegal dumping issue is being addressed and each county is being offered a $1000.00 grant to help with the reduction of illegal dumping. It can be used for advertising, etc. Commissioner Stutler questioned how to follow up with those found to dump illegally. Mr. Bell advised they would send a letter advising the person could clean it up or be charged.
Another item was disaster clean-up for tires and construction debris. The commissioners thanked him for the help he has provided the county and extended thanks to Ms. Melissa Baker for getting Milan recycling.
Attorney Ertel questioned if a refund for bottles be used to help provide incentive to return the bottles rather than throw out. They are going to work on this.
10:04:35—Clerk—Ms. Mary Ann McCoy—Comp Time/Overtime
Ms. McCoy appeared at the direction of Auditor Wagner as the payroll voucher that encompassed the election period exceeded the allowable comp time allowed by the Ripley County Employee Handbook and he had advised her he was unable to allow more than the limit expressed by the handbook.
She stated she had let them go over and they would be taking time off to bring it back to the limit. Attorney Ertel spoke and advised the handbook did not allow for the comp hours exceeding the 40 hour maximum. Commissioner Busching stated the handbook limit had been established for a reason and needed to be followed. He stated she would need to go before the County Council and ask for additional funds to pay the overtime. If the Council doesn’t approve the request they would re-visit the issue.
10:19:45—LWC- Mr. Sam Puterbaugh
Mr. Puterbaugh presented the update for the annex. He discussed the plaques for the annex naming the construction company, etc., involved in the project. He discussed signage for offices as well as the directional sign to direct visitors. He presented the revised schedule of completion of the project. The completion date is still holding at October 2, 2012. He advised of the letter he had sent for warranties on equipment and that the budget for ATC had been exceeded and requested additional for the soil tests, etc. yet to be done. Attorney Ertel advised him the furniture, fixtures, and equipment advertisement for bids would be published and bids would be opened June 25, 2012 at 11:30 am.
10:50:00—Indiana Department of Corrections
A representative from the department appeared to explain the reduction of prisoners being sent to the county jails from the State. The decline is due to the number of Level I beds that are vacant at the State level and needs to be filled. These are low risk offenders and short term offenders. The State is using their empty beds first. Approximately 2 ½ years ago there were 2400-2500 State inmates being housed in county jails and as of today there are under 700.
He suggested some possible ways to generate income was transitioning inmates back into the community. This would be for a program the state is considering for inmates that are in the last few months of their sentence and they would finish that sentence at the county facility. No violent or sex offenders would be considered. The county would then be paid the $35.00 per day to house them. Other programs are being tried to see how they work.
He also advised the sentencing currently is leaning not to send offenders to State Prison and keeping them locally and trying to rehabilitate them.
Attorney Ertel discussed the Cintas contract and Sheriff Grills will return it with a request for an annual contract period.
Sheriff Grills advised that the alternative sentencing programs are not being used by the county court system. They are using the community corrections and this would help finance a county drug court. This would reduce the funds into the jail.
11:06:24—Mr. John Handsborough & Mr. Brian Carter—State & Federal Employee Supplemental Coverage
They advised their company was set up for payroll deduction for State and Federal Employees. They provide supplemental coverage and requested the commissioners provide them with permission to offer their programs to the county employees. They explained several of their programs and the differences from those currently offered.
The commissioners advised they could offer their programs to the employees.
11:14:55—Ms. Carol Siebert—Team National
Ms. Siebert explained the concept of Team National and how it could possibly help the county and their employees. She explained it was a membership company that allowed discounts for purchases.
She advised she would like to quote the furnishings for the annex building with Team National which would be factory direct pricing. She provided websites to explore for the furniture. Membership for the county to Team National would be a cost of a flat fee of $2195.00. County Employees could be included for $95.00 per month.
She requested the specs for bid and Attorney Ertel provided her of the bidding information.
11:35:40—The asbestos remediation was discussed for the Surveyor’s office and the linoleum removal in the current annex. The quotes received were from Environmental Assurance Co., Inc. and Delta Services, Inc. Commissioner Busching moved to accept the bid from Delta Services. Commissioner Reiners advised they did not have the information showing Delta’s liability limits. Commissioner Busching withdrew motion until this was received.
Attorney Ertel contacted Delta Services, Inc. and their insurance coverage was sufficient. Commissioner Busching moved to accept the bid from Delta Services, Inc. for $7100.00 subject to receiving the certificate of insurance. Commissioner Stutler seconded and the motion passed unanimously.
Commissioner Reiners raised the question on the ordinance on nepotism. The Ordinance will be prepared by Attorney Ertel so it will be in place by the July 1, 2012 deadline.
A question of earning sick time while out on leave was discussed. Decision was that sick time would only be earned if an employee worked at least a full week.
The commissioners attempted to contact Mr. Patrick Rose-EMA- to discuss a complaint received. He will be put on the agenda for the next commissioners’ meeting.
The commissioners are going to contact Mr. Gary Norman and Mr. Barry Lauber on getting the industrial parks cleaned up to look better for future prospects.
The commissioners signed payroll sheets, claim vouchers, claims being paid from the commissioner’s budget, and the minutes of the May 14, 2012 meeting.Being no further business, Commissioner Busching moved to adjourn, with a second from Commissioner Stutler. The motion passed unanimously.
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