RIPLEY COUNTY COMMISSIONERS
Robert Reiners, President
10105 N Spades Rd
Sunman, IN 47041
608 Clearview Lane
Versailles, IN 47042
P.O. Box 66
Friendship, IN 47021
Meetings begin at 7:00am at the Highway Garage and at 8:00am in the Commissioner's meeting room located in the Annex Building
Commissioner's Meeting Minutes
Minutes prepared by Bill Wager, Ripley County Auditor Minutes are unofficial until approved at the next Commissioners Meeting.
Commissioners meeting opened promptly at 7:00AM on Friday, May 24, 2013 at the Ripley County Highway Department, Osgood, Indiana.
Commissioners Robert Reiners, Mark Busching, Gary Stutler, and Auditor William Wagner were in attendance for the meeting.
Bridge #112 was discussed and it was reported that a 3 sided concrete box would work for the replacement. This will probably allow for quotes rather than bids.
Foreman DeBurger announced the open position for his district was to be filled by Brandon Hardesty. Commissioner Stutler moved to approve the hire with a second from Commissioner Busching. The motion passed with 3 yes.
Foreman Toops advised he would be starting chipping and sealing his district roads w/o 6-3-2013--weather permitting.
With no further business to discuss Commissioner Busching moved to recess to the Annex meeting room. Commissioner Stutler seconded and the motion passed unanimously.
Commissioner Stutler moved to reconvene while Commissioner Busching seconded. The motion passed unanimously and the meeting reconvened with the Pledge to the Flag.
Commissioners Reiners, Stutler, and Busching were present as well as County Attorney Ertel and Auditor Wagner.
Recorder—Ms. Ginger Bradford8:05:45
Ms. Bradford advised the commissioners she was considering changing her vendor for the Recorder’s Office. The current Vendor’s system (Fidler) has allowed title search customers into the system and copy documents without recording them and charging them the document copy fees. She reported that many other counties have experienced the same problem and several have already changed vendors. She will keep the commissioners informed on her investigation into other vendors to replace Fidler.
Maintenance-Mr. Johnnie Lohrum 8:14:31
Mr. Lohrum discussed locks on the gates at the annex. No decision was made on how to proceed and will be watched. The church pews in the courthouse foyer was discussed and it was decided to leave them in place. He also reported a large water bill was received on the courthouse and he had been trying to find any leak that may have caused it but has not at this time. He will watch the next bill.
The prosecutor wants lights replaced in his office area and the commissioners instructed Mr. Lohrum to obtain quotes.
EMA—Mr. Patrick Rose
Mr. Rose discussed revising the procedure on power outage notification at the annex. This will be investigated. He also requested permission to apply for a grant through the Homeland Security Grant Program. Commissioner Busching moved to approve with a second from Commissioner Stutler. The motion passed unanimously.
Technology—Ms. Kelly Vollet 8:47:40
Ms. Vollet advised keys had to be ordered for the courthouse. The bill is $1724.16. Commissioner Busching moved to approve with a second from Commissioner Stutler. The motion passed unanimously.
Attorney Ertel 8:57:20—Attorney Ertel discussed the resolution 2013-04 allowing ETC the use of the county right-of-way to lay fiber optic line approximately 800 feet . This was signed by the commissioners and will be forwarded to ETC for signature and finalization.
Sheriff Grills nor anyone from his department appeared.
Mr. Dennis Dunlap of Dunlap HR Consulting Group attended the meeting to discuss the 7(k) provision for law enforcement with the commissioners at the request of Auditor Wagner and Attorney Ertel. He reinforced the Auditor’s office was calculating the payroll correctly with the provision based on the determination of the Employee Handbook approved 1-1-2013 by the commissioners. Overtime for law enforcement is paid once the actual hours worked exceed 171 hours in a 28 day time period. There is no need to amend salary ordinances as the pay rate is not amended. It was determined a document for County Council to ratify the handbook change showing their support.
Versailles Lions—Mr. Jerry Gilpin 9:41:37 (recorder stopped as all went outside)
Mr. Gilpin met with the commissioners to view the parking lot for placement of the stage for the Pumpkin Show. The commissioners went outside with Mr. Gilpin. Final decision will be made at a later time.
10:09:50—Bridge #14 Bid Opening
Bids for Bridge #14 was received from:
Roy Holman Excavating--$197,900.00
Christopher M. Stearns----$177,490.00
Upon review by Attorney Ertel it was discovered that Mr. Stearns had not provided a bid bond and did not meet the requirements of the bid request. Commissioner Stutler moved to accept the bid Roy Holman Excavating with a second from Commissioner Busching. The motion passed unanimously.
Auditor Wagner presented the Addendum requested by SRI for tax sales. Commissioner Busching moved to approve the request with a second from Commissioner Stutler. The motion passed unanimously.
Commissioner Busching questioned the payment to the janitors for special events on the courthouse lawn. It will be investigated further before any decisions are made.
Commissioner Busching made a motion to change the handbook policy on bereavement leave for aunts and uncles. This motion was later withdrawn. Further discussion followed about the length of leave for bereavement. The commissioners requested Auditor Wagner obtain other county’s bereavement policy for further consideration before a recommendation of change would be considered.
11:21:15—Mr. Henry Pictor
Mr. Pictor appeared on behalf of the Veterans’ Memorial Committee and requested help in searching for information showing the Veterans’ Memorial Committee was responsible to maintain the Memorial. It was determined the agreement was made somewhere around 1991-1995. Auditor Wagner will search the commissioners’ minutes.
11:31:50—Mr. Tad Brinson
Mr. Brinson presented a copy of the parking lot plans to show the commissioners the location of landscaping etc. The commissioners reviewed and determined that the stage for the Pumpkin Show would work with a minor adjustment to the landscaping.
Mr. Brinson then questioned the commissioners on the vacation policy of extending the time period to use vacation for him and Mr. Dwight Bauman as they had not been able to use the full vacation time they had due to county obligations of making inspections for dwellings.
Commissioner Stutler moved to grant the request with a second from Commissioner Busching and the motion passed unanimously.
The commissioners signed payroll sheets, claim vouchers, and claims being paid from the commissioners’ budget.
Commissioner Busching moved to approve the May 13, 2013 minutes with the change showing the training he needed was for LPC ERC for State and Federal funding of projects for the highway and bridges. Also included in the motion was the approval of the claims. Commissioner Stutler seconded and the motion passed unanimously.With no further business to come before the commissioners a motion to adjourn was made by Commissioner Busching. Commissioner Stutler seconded and the motion passed unanimously.
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