RIPLEY COUNTY COMMISSIONERS

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ROBERT REINERS, PRESIDENT

10105 N. SPADES RD

SUNMAN, IN 47041

 (812) 623-3209

 

MARK BUSCHING

608 CLEARVIEW LANE

VERSAILLES, IN  47042

(812) 689-7119

 

GERALD STUTLER

P.O. BOX 66

FRIENDSHIP, IN  47021

(812) 667-5505

                                                         

                                                         

                                                         

2011 Meeting Schedule

Meetings begin at 7:00am at the Highway Garage and at 8:00am in the Commissioner's meeting room located in the Annex Building

Monday, January 10

Monday, July 11

Monday, January 24 Monday, July 25
Monday, February 7 Monday, August 8
Friday, February 18 Monday, August 22
Monday, March 7 Friday, September 2
Monday, March 21 Monday, September 19
Monday, April 4 Monday, October 3
Monday, April  18 Monday, October 17
Monday, May 2 Monday, October 31
Monday, May 16 Monday, November 14
Friday, May 27 Monday, November 28
Monday, June 13 Monday, December 12
Monday, June 27 Thursday, December 22

 

COMMISSIONER'S MEETING MINUTES

Minutes prepared by Bill Wagner, Ripley County Auditor

Commissioners meeting opened promptly at 7:00AM on Monday, May 16, 2011 at the Ripley County Highway Department, Osgood, Indiana.

Commissioners Robert Reiners and Gary Stutler were in attendance for the meeting with Commissioner Busching absent.

Auditor Wagner was also present for the meeting at the Ripley County Highway Garage.

Mr. Owen Menchoffer appeared to advise the commissioners of the decision of the Planning and Zoning Committee to recommend a change of ground floor square footage for residences built in the county and his opposition to it.  The commissioners thanked him for the information.

Superintendent Heaton advised the commissioners the salt building would need drawings by an architect and submitted to the State for approval due to the size being considered.  He also advised the county did not have enough forms to pour the wall without obtaining more.  He was directed to check on renting forms, etc.

FEMA has the paperwork on the damage from the flooding and will meet with the county at a later date.

Superintendent Heaton informed the commissioners that Marathon Petroleum Company, LP submitted a quote for the RS-2/ AE90 oil for $1.6600 per gallon.  Commissioner Stutler moved to accept the quote with a second from Commissioner Reiners and the motion passed.

A drainage problem on County Road 900S over Big Creek was presented that seemed to be caused by Mr. Jerry Hunter damming the creek.  This will be investigated since it affects the county bridge. 

Quotes for the crane for the installation of the bridge on 450W will be opened at the 5/27/2011 commissioners meeting.

Bridge Foreman Johnston asked the commissioners to reconsider a 10 hour work day for 4 days per week.  There was no discussion from the commissioners.

Superintendent Heaton questioned if there would be any extra funds from the EDIT account to use for chip and seal.

With nothing further to discuss Commissioner Stutler moved to recess to the Annex Building.  Commissioner Reiners seconded and the motion passed.

Commissioner Busching made the motion to reconvene while Commissioner Stutler seconded, motion passed.  The meeting reconvened with the Pledge of Allegiance.

Commissioners Reiners, Busching, and Stutler were present as well as Auditor Wagner and County Attorney Ertel.

Commissioner Busching asked Attorney Ertel if the CCI contract wording change had been received.  He was advised it had not yet.

Attorney Ertel informed the commissioners of the Town of Versailles meeting he had attended to request vacation of the alley for the annex building.  The Town of Versailles would not grant the request until the issue of the Japanese trees was put in writing.  He stated he was back on the agenda for June 9, 2011.  He will be in contact with them to work out a solution for the trees.  Ms. Juanita Bauer was at the meeting and questioned what would happen if the alley was vacated and the county did not build and how she would access her property.

Maintenance:  Mr. Johnnie Lohrum (8:35:41)

Mr. Lohrum Advised the menís restroom was being painted white to increase the brightness.  He also advised he would be on vacation June 13-17, 2011.

Planning Commission:  Mr. Tad Brinson

Mr. Brinson presented the recommendation from the Planning and Zoning Committee to the Commissioners.  He advised the vote was 10 for and 2 against the changes that would allow the 2 story home to equal 1250 square foot of living space with no ground floor minimum required.  The 1 story home would remain at a minimum 950 square foot of living space.

After discussing Commissioner Stutler moved to table a decision until the May 27, 2011 commissionersí meeting.  Commissioner Busching seconded and the motion passed unanimously.

Technology:  Ms. Kelly Vollet (9:00:14)

Ms. Vollet advised that there was an issue with the LOW system running financials slowly and they would be coming to work on it.  This would be paid out of the block of hours purchased by the Treasurer and Auditor departments.

Health Department:  Ms. Pat Thomas (9:02:53)

Ms Thomas advised the commissioners they were ordering the H1N1 trailer and asked where they could store it.  The commissioners advised they could store it at the highway garage where it would be secured.

Ms. Thomas also requested the commissioners sign the updated form for the Ripley County Mass Prophylaxis Plan.  Commissioner Busching moved to sign the update form with a second from Commissioner Stutler and the motion passed unanimously.

Maverick Insurance-Mr. Pepper Cooper (9:11:50)

Mr. Cooper appeared to get clarification of the Health program selected by the Commissioners.  He was given the information he requested.  He also asked the commissioners for the opportunity to quote the property and casualty insurance when it renews in January.  He was advised they would accept a quote from him.

Commissioner Stutler moved to approve the minutes of the May 2, 2011meeting as written with a second from Commissioner Busching.  The motion passed unanimously.

Also the Motion was made by Commissioner Busching to increase the mileage reimbursement to $0.44 per mile as advised by The State of Indiana, retroactive to 5-1-2011.  Commissioner Stutler seconded and the motion passed unanimously.

The commissioners signed payroll sheets, claim vouchers, claims being paid from the commissionersí budget, & minutes of the last meeting, Annual Report of County Commissioners, and the Federal Surplus application.   The Southeastern Indiana Natural Gas Budget Billing was discussed and was determined to pay the bills as received and not do budget billing.  Auditor Wagner questioned the time limit to turn in mileage claims.  It was determined they should be turned no less than quarterly.  Auditor Wagner is to research the limit to be paid for lodging.

Juanita Bauer 9:53:03)   Ms. Bauer did not appear since she had talked with Attorney Ertel previous to the meeting.  Attorney Ertel advised the commissioners that IDEM had agreed that any monitoring wells that were within the footprint of the annex building could be closed.  Attorney Ertel advised to go ahead and choose two appraisers to get appraisals completed on the Bauer property.  Commissioner Busching moved to submit Mr. Mark Hardebeck and Mr. Nelson Elliot as the county choices.  Commissioner Stutler seconded and the motion passed unanimously.

9:58:00óThe commissioners discussed the drainage problem on Mr. Jerry Hunterís property with Attorney Ertel and it was decided that Commissioner
Stutler and Attorney Ertel would look at the situation.

LWC & CCI-Mr. Gary Turner & Mr. Joe Hoffman (10:11:03)

Mr. Eric Wolf presented the revised estimates for the annex project.    He explained where the numbers had changed and estimated total building cost was revised to $6,727,675.00

Mr. Ed Soots of LWC questioned the unforeseen contingencies of old foundations etc on the property.  He also stated that new fiber optic lines needed to be installed from the Courthouse to the Annex.  Also he advised the wage scale hearing needed set up soon.

Mr. Wolf discussed the contract changes requested by the commissioners pertaining to weather delays, etc.  Attorney Ertel made additional changes and gave Mr. Wolf those changes to get final approval from his office.  Mr. Wolf is to have the contract corrected and submitted for final approval and signatures. 

Mr. Soots was requested to check with Mr. Turner on price to prepare the documents for the salt building to submit to the State of Indiana.

E&H Bridge-Mr. Marty Hon (11:38:46)

Mr. Hon delivered the drawings for Bridge 90.  It was decided to advertise for bids w/o 5-21-2011 and w/0 6-3-2011.  Bids would be opened on 6-13-2011 at 10:00 am during the Commissionerís meeting.

He also advised the State needed notified of any bridges replaced etc. to update their inventory list.

Commissioner Busching moved to accept the plans and open bids at the 6-13-2011 meeting at 10:00 AM.  Commissioner Stutler seconded and the motion passed unanimously.

With no further business to come before the commissioners a motion to recess to 5-19-11 at 9:00am was made by Commissioner Busching and seconded by Commissioner Stutler.  The motion passed unanimously.

May 19, 2011

 9:00:00---Motion to reconvene was made by Commissioner Busching with a second from Commissioner Stutler.  The motion passed unanimously.

Attorney Ertel reviewed the changes requested to the CCI contract with the commissioners.  The contract revision (5th) received from CCI was discussed in length.  The contract still did not meet with approval of the commissioners as it did not contain the language they had requested to be revised. 

Commissioner Busching moved to reject the contract and move forward without the services of CCI.  Commissioner Stutler seconded and the motion passed unanimously.   Attorney Ertel is to prepare notification to CCI of the decision.

Attorney Ertel presented a copy of the letter being sent to Mr. Jerry Hunter on the drainage problem with the dam in the east fork of Big Creek on his property causing damage to a county bridge on 900S.

At 9:48:00 Commissioner Busching moved to recess with a second from Commissioner Stutler.  Motion passed unanimously.

9:54:00óCommissioner Busching moved to reconvene with a second from Commissioner Stutler.  Motion passed unanimously.

The Lions Club of Versailles requested the courthouse lawn and restrooms be available for their Chicken BBQ June 25, 2011.  Commissioner Busching moved to approve the request with a second from Commissioner Stutler and the motion passed unanimously.

Attorney Ertel advised he had contacted Town of Versailles Council President, Mr. John Holzer to see if the town would want the trees moved to another place and replanted.  Mr. Holzer is to get back with him. 

He also advised Mr. Nelson Elliot may be too busy to provide an appraisal for the Bauer property and the county may have to submit another name.  Mr. Hardebeck will be able to provide an appraisal in the 30 day window.

The commissioners discussed building a smaller salt building to eliminate the need for drawings being required by the State of Indiana.  It was tabled to the 5-27-11 meeting.

Commissioner Stutler had received calls about the weather alert siren in Benham not working and he advised it had been place by the Versailles Fire Department who does not have funds to operate or repair that siren.  Commissioner Stutler is to investigate what can be done.

Commissioner Reiners questioned if Ms. Kelly Vollet should be in the interviews for the Deputy for the Highway Garage to determine the computer literacy of the candidates.  Commissioner Busching and Stutler agreed she should.

With no further business to come before the commissioners, a motion was made to adjourn by Commissioner Busching , seconded by Commissioner Stutler.  The motion passed unanimously.

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