RIPLEY COUNTY COMMISSIONERS

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District 1

Robert Reiners, President

10105 N Spades Rd

Sunman, IN  47041

812-623-3209

 

District 2

Mark Busching

608 Clearview Lane

Versailles, IN  47042

812-689-7119

 

District 3

Gerald Stutler

P.O. Box 66

Friendship, IN  47021

812-667-5505

Meeting Schedule

Meetings begin at 7:00am at the Highway Garage and at 8:00am in the Commissioner's meeting room located in the Annex Building

Monday, January 7,2013

Monday, July 22, 2013
Friday, January 18, 2013 Monday, August 5, 2013
Monday, February 4, 2013 Monday, August 19, 2013
Friday, February 15, 2013 Friday, August 30, 2013
Monday, March 4, 2013 Monday, September 16, 2013
Monday, March 18, 2013 Monday, September 30, 2013
Monday, April 1, 2013 Friday, October 11, 2013
Monday, April  15, 2013 Monday, October 28, 2013
Monday, April 29, 2013 Friday, November 8, 2013
Monday, May 13, 2013 Monday, November 25, 2013
Friday, May 24, 2013 Monday, December 9, 2013
Monday, June 10, 2013 Monday, December 23, 2013
Monday, June 24, 2013 Monday, January 6, 2014
Monday, July 8, 2013  

Commissioner's Meeting Minutes

Minutes prepared by Bill Wager, Ripley County Auditor  Minutes are unofficial until approved at the next Commissioners Meeting.

Commissioners meeting opened promptly at 7:00AM on Monday, May 13, 2013 at the Ripley County Highway Department, Osgood, Indiana.

Commissioners Robert Reiners, Mark Busching, Gary Stutler, and Auditor William Wagner were in attendance for the meeting.

Ms. Shawna Joseph appeared to present the commissioners with the names of the part time summer help for the Parks Dept. 

Commissioner Stutler moved to approve the list with a second from Commissioner Busching.  The motion passed unanimously.

She advised the handicapped access ramp would be complete on the new office building on the west end of the building this week.

Mr. Jason Smith of the State EMS voiced his praise of the First Responders, EMT’s, Ambulance personnel, and Sheriff Department and how well they had worked together at a call he had assisted on in Ripley County.  He was thanked for taking the time to appear.

The commissioners discussed the drum oil from Texas Refinery and Laughrey Valley CO-OP.  It was decided that since the new pickups required different oil than they were now purchasing they would purchase the new oil from Laughrey Valley CO-OP.

The commissioners discussed Bridge #112 that had been found through inspection by USI to be in need of repair.  It had been lowered from an 8 ton limit to a 5 ton limit and upon further inspection would be reduced again as the deterioration had progressed faster than anticipated.  Core samples are needed so the type of structure or repair could be determined.  This bridge was originally built approximately 1890.

Mr. Mark Klosterkemper was in attendance and informed Commissioner Busching he would need additional training for the bridge.

Foreman DeBurger requested filling one of the vacant positions in his district.  He informed the commissioners he had an individual he wanted to contact to determine if he would be interested before he made a formal request for employment.  Commissioner Stutler moved to contact the individual with a second from Commissioner Busching.  The motion passed unanimously. 

With no further business to discuss Commissioner Busching moved to recess to the Annex meeting room.  Commissioner Stutler seconded and the motion passed unanimously.

Commissioner Busching made the motion to reconvene while Commissioner Stutler seconded.  The motion passed unanimously and the meeting reconvened with the Pledge to the Flag.

Commissioners Reiners, Stutler, and Busching were present as well as County Attorney Ertel and Auditor Wagner.

Maintenance-Mr. Johnnie Lohrum 8:15:15

Mr. Lohrum presented the commissioners with quotes to add receptacles in the Clerk’s Office and to repair a generator at the EMS building.  These were $1910.00 and $390.00 respectively and the commissioners signed them to approve the repairs.

EMS—Mr. Jim Corbin 8:32:25

Mr. Corbin advised the 911 and Inter-facility Transport part of the EMS had both exceeded 500 runs for the year.  He will advise at a later meeting the revenue produced.

Mr. Corbin requested permission from the commissioners to attend the National Fire Academy training in Maryland.  Permission was given to apply to see if accepted.  It would be no cost to the county for the training.

EMA—Mr. Patrick Rose

Mr. Rose obtained signatures for the Continuation of Operation for the county.

Technology—Ms. Kelly Vollet 8:38:32

Ms. Vollet presented the commissioners with the quote from Boyer Technologies to move a fax line in the prosecutor’s office for $497.00.  Commissioner Busching moved to approve the quote with a second from Commissioner Stutler.  The motion passed unanimously.

Also she advised Boyer Technologies would finish the upgrade to the phone system for the annex w/o 5/20/2013.

Assessor—Ms. Shawna Bushhorn

Ms. Bushhorn advised the commissioners she had been receiving certified mail from the clerk’s office pertaining to consents to transfer for the Inheritance Tax Returns to her office and expressed her concern for the waste of taxpayers dollars for postage.  The Commissioners agreed and instructed the Auditor to send an email to all offices and departments to hand deliver all mail possible between offices.

Probation—Mr. Shannon Schmaltz 8:51:26

Mr. Schmaltz presented the commissioners with the name of Joe Mann to oversee the Saturday probation program.  Commissioner Busching moved to approve with a second from Commissioner Stutler.  The motion passed unanimously.

Mr. Schmaltz advised the commissioners the drug program had started and was working well.  Ten of ten of those eligible had reported to the program and paid their fees.

ETC—Ms. Ellen Beiersdorfer 8:56:35

Ms. Beiersdorfer advised the commissioners of the ETC 7 county area plan for cabling.  She requested to use the county right-of-way for 700-800 feet in the Holton area before they could reach the State right-of-way.  Commissioner Reiners expressed the need to be deep enough that placing road signs, etc. would not be a problem for the county.  He also questioned the use of a hold harmless agreement for the county.  Attorney Ertel advised a written agreement should be used.  The decision will be made in the May 24, 2013 meeting.

Sheriff Department—Mr. David Pippin, Mr. Paul Wells, Mr. Bill McDonald 9:10:20

Mr. Pippin advised the commissioners Sheriff Grills was on a transport and could not attend.

Mr. Wells advised the installation of the lights in the stairways was complete.  He advised some locks on jail doors had broken and needed repaired.  The estimate to rebuild the locking system is approximately $480.00 and the retro fit for the  cell block 12 door was approximately $890.00.

Commissioner Busching moved to approve the repair with a second from Commissioner Stutler.  The motion passed unanimously.

Mr. Wells also reported they were having problems with the HVAC on the roof and updates discussed at a prior needed resolved.  Commissioner Reiners advised these items will be considered with the 2014 budget.

Health—Mr. Tony Schneider 9:25:29

Mr. Schneider advised part time help would be needed for inspections once the building season gets in full swing.  He presented a position description with a request to search for a candidate.  He was advised to offer the position to current part time help that was qualified first then if not able to fill the position go to the outside.  Position would pay the $10.84 part time rate.  Commissioner Busching moved to approve the request with a second from Commissioner Stutler.  The motion passed unanimously.

Mr. Schneider advised the soil sample report was complete and would need to be submitted to the State for a determination of the type of system needed for the possible EMS site.

Laughrey Valley Co-Op—Mr. Mike Raney, Mr. Bill Ryle, Mr. Dennis Mungle 9:34:45

These gentlemen appeared to discuss their oil products and the possibility of Ripley County purchasing their products.  The specifications of their oil were discussed and they provided numerous documents of support for their products.  They explained the testing program they used and advised any failure of their product was backed by Laughrey Valley Co-Op.  They were advised the commissioners had earlier decided to use their oil for the new vehicles purchased for the highway.  An offer of no cost to the county to test the oil currently being used was made and Commissioner Busching moved to accept the offer for Laughrey Valley Co-Op to test the Texas Refinery oil when the next test cycle is reached.  Commissioner Stutler seconded and the motion passed unanimously.

Clerk-Election Precinct Boundary Changes—Ms. Mary Ann McCoy 10:11:10

Ms. McCoy advised the commissioners she had applied to the State to combine precincts.  Laughrey 1-1 and 1-2 into Laughrey 1-1  :   Laughrey 3-1 and 3-2 into Laughrey 3-1

Once the approval is received from the State the commissioners would need to approve the change.  The voting location would remain the same.

She advised she was having problems getting the voting machines to charge and may need to obtain new batteries or repair them so a full charge can be obtained. She also informed the commissioners that they may seek voting centers at a later date.

Ms. McCoy was questioned about the use of certified mail to the assessor’s office in the annex building and requested that she stop.  Only those items that are required by statute is to be sent certified.  Mail between buildings should be hand delivered.

Highway-Mr. Owen Heaton 10:20:28

Mr. Heaton informed the commissioners the individual desired for the open position turned down the offer of employment and they would continue to search for a candidate.

Recorder—Ms. Ginger Bradford 10:30:28

Ms. Bradford advised she was considering purchasing a scanner.  Price range is $16-20,000 and she will investigate and apply for grants.  All offices would be able to use it.

Auditor Wagner presented the commissioners with Ordinance 2013-06 that established Ripley County as a Drug Free Workplace.  Commissioner Busching moved to approve with a second from Commissioner Stutler.  The motion passed unanimously.

A request from Glenwood Electric was submitted for additional payments of $1957.00 for the delays on the parking lot that made them not able to finish the site lighting until later.  This was for additional travel and trucking for supplies to the site.

Commissioner Busching moved to reject the request with a second from Commissioner Stutler.  The motion passed unanimously.

A request from the Versailles Lions Club to use the courthouse lawn and restrooms for the annual Chicken BBQ June 22, 2013was presented.

Commissioner Busching moved to approve with a second from Commissioner Stutler.  The motion passed unanimously.

Auditor Wagner advised the commissioners Ms. Kim Jahnigen would be limited by her doctor to 4 hours per day for the week of 5/13/2013.  She would also be off attending a funeral.  Commissioner Busching moved that she only be paid 4 hours/day of bereavement since she was limited by the doctor.  Commissioner Stutler seconded and the motion passed unanimously.

A request from Ms. Lori England of Sam’s Club to offer renewal for county employees was presented and the commissioners agreed they were not interested at this time.

The health insurance renewal was discussed.  Auditor Wagner pointed out to the commissioners that there was no conformity of employee/county percentage of sharing between the categories of employees.  Also, due to the Affordable Health Care Act the commissioners were required to make a decision on how the contraceptive benefit would be paid.  After discussion Commissioner Busching moved to approve the generic option for contraceptive coverage and  

The commissioners signed payroll sheets, claim vouchers, and claims being paid from the commissioners’ budget. 

Commissioner Busching moved to approve the April 29, 2013 minutes as presented as well as the claims with a second form Commissioner Stutler.  The motion passed unanimously.

The commissioners then went to the courthouse to meet with Maxwell Construction and determine the painting and additional repairs to complete the renovation of the courthouse project.  After touring the three floors Commissioner Busching moved to adjourn with a second from Commissioner Stutler. The motion passed unanimously.

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