RIPLEY COUNTY COMMISSIONERS
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10105 N. SPADES RD
608 CLEARVIEW LANE
VERSAILLES, IN 47042
P.O. BOX 66
FRIENDSHIP, IN 47021
2010 Meeting Schedule
Meetings begin at 7:00am at the Highway Garage and at 8:00am in the Commissioner's meeting room located in the Annex Building
MONDAY JANUARY 11, 2010
MONDAY JULY 12, 2010
|MONDAY JANUARY 25, 2010||MONDAY JULY 26, 2010|
|MONDAY FEBRUARY 8, 2010||MONDAY AUGUST 9, 2010|
|MONDAY FEBRUARY 22, 2010||MONDAY AUGUST 23, 2010|
|MONDAY MARCH 8, 2010||MONDAY SEPTEMBER 3, 2010|
|MONDAY MARCH 22, 2010||MONDAY SEPTEMBER 20, 2010|
|MONDAY APRIL 5, 2010||MONDAY OCTOBER 4, 2010|
|MONDAY APRIL 19, 2010||MONDAY OCTOBER 18, 2010|
|MONDAY MAY 3, 2010||MONDAY NOVEMBER 1, 2010|
|MONDAY MAY 17, 2010||MONDAY NOVEMBER 15, 2010|
|MONDAY MAY 28, 2010||MONDAY NOVEMBER 29, 2010|
|MONDAY JUNE 14, 2010||MONDAY DECEMBER 13, 2010|
|MONDAY JUNE 28, 2010||MONDAY DECEMBER 27, 2010|
Commissioner's Meeting Unapproved Minutes for May 3, 2010
Minutes prepared by Bill Wagner, Ripley County Auditor
Commissioners meeting opened promptly at 7:00AM on Monday, May 3, 2010 at the Ripley County Highway Department, Osgood, Indiana.
Commissioners Robert Reiners, Gary Stutler and Mark Busching were all in attendance for the Commissioners meeting.
Auditor Wagner was present for the meeting at the Ripley County Highway Garage.
Mr. Matt Werner was present to offer the commissioners his services for hauling cinders for $6.00 per ton. The commissioners discussed the offer and decided at this time they would not add any additional haulers. This would be revisited if the need arises.
Mr. Jr. Heaton advised that the state salt contract had been accepted and we will receive pricing sometime in May.
A discussion of the bridge inspection scoring was discussed and a question came up about scouring and if the current contract with AECON covered scouring since the new bridge inspections will include scouring.
It was advised the specs for the roof repair at the highway garage had been sent to Mr. Neil Comer to prepare for bids.
Commissioner Reiners stated that he had received a call from Ms. Dee Holiday the Ripley County Humane Society did not receive annual funding and Commissioner Reiners stated the minutes from the previous meeting needed corrected.
With nothing further to discuss Commissioner Busching made a motion to recess to the commissioner’s room. Commissioner Stutler seconded and the motion was approved.
Commissioner Stutler made the motion to reconvene while Commissioner Busching seconded, motion passed. The meeting was reconvened at 8:00 am at the Ripley County Annex building in Versailles, Indiana and opened with the pledge of allegiance.
Commissioners Reiners, Busching, and Stutler were present as well as Auditor Wagner and Attorney Neil Comer.
Ms .Julie Berry with Midwestern Engineers dropped off rough drawings for the footprint of the proposed courthouse annex building and requested to be put on the agenda for May 17, 2010.
Maintenance: Mr. Johnnie Lohrum
Mr. Lohrum advised the courthouse lobby had been painted and was ready for election day. The quote for replacing the doors at the courthouse was discussed and it was decided to check with Jack Oaks about reworking them.
Technology Coordinator: Ms. Kelly Vollet
Ms. Vollet advised the new computers had been ordered and received. They have the Windows 7 operating system and they will meet requirements. Her tests have not revealed any problems with compatibility. The commissioners clarified the direction given about Ms. Vollet and her department. She is to be responsible for maintaining the EMA computers and she should be notified if any equipment is added to them to be sure it will not create problems with the system. She is also to receive the information on the routers so she can correct the current problems.
Planning Commission: Mr. Tad Brinson
Mr. Brinson appeared with a request from the Post Office on two roads with same number and a request to change a name for clarification. They would keep the same number but use the name of Happy Hollow Lane. The commissioners were to check with Mr. Neil Comer, County Attorney. Commissioner Busching asked about the junk at the RR and 129. Mr. Brinson stated the owner had been notified but he has heard nothing yet. Commissioner Reiners advised that he had received a call about 4 wheelers running late at night and bothering horses and residences. Mr. Brinson advised there was not much to be done as long as they were not charging and were staying on their property.
Commissioner Busching advised he had received a call from a residence about holding a motorcycle race on his property but advised to do that they would have to cross a county road. He has received no additional contact.
The clean up in Pierceville and Auditor Wagner advised that a fax from the owners of the property, Renck Enterprises LLC, had been received to authorize Danny Sheets to clean up the property.
Mr. Brinson responded to the question raised by Commissioner Stutler on the burned out property on US 50 in Elrod in that no response has been received.
Ms. Lisa Bradshaw—Drainage Problem
Ms. Bradshaw addressed the commissioners with a drainage problem she is having at 1125 W. County Road 300N, Osgood, Indiana 47037. She provided pictures and requested the commissioners help with the problem. She was informed that is would be necessary to file a formal drainage complaint in the Auditor’s office and the County would inspect and notify the adjoining property owners of any corrections needed.
Numerous representatives were present. Mr. Pepper Cooper spoke to review and discuss the partially self-funded program being proposed. A discussion of the types of contracts to be used with partially self-funded programs was reviewed again for clarification. 12/12, 24/12, and paid contracts were discussed as well as paid and incurred claims. Questions were fielded from the commissioners, county attorney, Ms. Kelly Vollet, and the auditor. The Dental, Life, and Vision programs were addressed. Upon completion of the discussion the commissioners thanked them for their work on the presentations.
Mr. Ted Spurlock: Rising Sun Regional Foundation
Mr. Spurlock spoke on the drop of income and the rise in requests. He presented the commissioners with the annual report and left copies for the County Council. Commissioner Reiners expressed the gratitude of the county for the past awards and for what the grants have allowed the county to accomplish.
Bridge 210 Bid Opening:
Commissioner Reiners explained that the bids would be opened and read, at which time they would be tabled and given to the county attorney, Mr. Neil Comer, for review. The decision would be announced at the May 17, 2010 commissioners meeting.
Bridge Bids were opened and read. Bids were received from C&HM Excavating for $130,000.14, Dave O’Mara for $72,000.00 and Holman Excavating $64,620.00.
Commissioner Busching made the motion to take the bids under advisement with a second from Commissioner Stutler. Motion approved unanimously.
Apex: Mr. John Gause
Mr. Gause discussed the service provided by APEX and some reviews of other clients. He thanked the commissioners for their past business. He provided handouts showing the past history of premiums with Anthem. He discussed the 12/12 and 12/15 contracts. He discussed the difficulty in obtaining renewal quotes due to the large claims that looked to be ongoing in January. He discussed the HRA option that was presented in December 2009. Health care reform was addressed and how some thing may be affected once it goes into effect. He thanked the commissioners for their time.
Ms. Julie Brancamp: Parks Department
Ms. Brancamp advised the commissioners about several trees that need to be cut down and/or trimmed and stumps removed. Discussion on who to have cut them down occurred and it was decided Commissioner Stutler would work with Ms. Brancamp on getting this resolved.
A motion was made by Commissioner Busching to take the proposals for insurance under advisement. Commissioner Stutler seconded and motion passed unanimously.
Mr. Jeff French: County Surveyor
Mr. French presented the final findings for the drainage problem for the Land property to the commissioners.
Mr. Jr. Heaton: Highway Superintendent
The roof repair on the highway garage was discussed and the need to prepare specs so that it can be put out for bids. Also discussed was the need for new gutters as well. After discussion it was decided to contact Frank Eckstein to get information about coming up with specs for advertising for bids. Commissioner Reiners is to contact Mr. Eckstein.
Also was discussed was the cleanup and permission for Mr. Sheets to go onto the property and perform the cleanup.
The procedure for the bridge inspections was discussed and Mr. Jr. Heaton was to provide Mr. Neil Comer a copy of the information to read.
The motion for appointment of Ms. Sandra Gloyd was made by Commissioner Stutler and seconded by Commissioner Busching. Motion passed unanimously.
Auditor Wagner informed the commissioners that the claim for chickens killed by a dog had been paid and requested the commissioners sign the claim.
A motion to approve the 5/3/2010 minutes with correction to show the county does not provide any annual operating funds for the Ripley County Humane society.
Auditor Wagner requested the commissioners sign a lien release for Ms. Gloria Webster. Commissioner Reiners signed the release.
The Commissioners signed payroll sheets, claim vouchers, claims to be paid from the commissioners budget and corrected minutes from the 5/3/2010 meeting.
The commissioners questioned a claim for burial of soldiers. Mr. Neil Comer checked the statute and informed the commissioners they were to be paid up to $1000.00 each. The widow of a soldier was also qualified.
Mr. Neil Comer provided a copy of a letter sent to Mr. Gary Byard pertaining to repair of the tile at the jail.
The commissioners explained to Mr. Comer about the problem with unauthorized people doing work on the systems and adding equipment without notifying the county IT department.
Ms. Katherine Taul informed the commissioners her changes had been made for the maps and they were ready to be printed.
Being no further discussion nor business to come before the commissioners a motion was made by Commissioner Busching to recess until 5/5/2010 at 9:00 am. Seconded by Commissioner Stutler and motion passed unanimously.
Motion to reconvene was made by Commissioner Busching and seconded by Commissioner Stutler. Motion was approved unanimously.
Main Source Insurance: Mr. Brad Samples and Ms. Sara Pennington
The quotes for a fully insured and partially self funded was provided. The plans were explained and claims reviewed. Humana was the provider for the fully insured and partially self funded. The benefits were for a calendar year but rate renewals would be for a policy year (12 months from the inception date of the contract). If Humana was selected they would take over deductible and give credit for what had been spent by an employee under the Anthem plan. Several questions were requested to be answered before a decision was made. The commissioners were also advised that Humana had a program to offer the employees similar coverage to those of AFLAC.
The commissioners discussed the different proposals presented. All come to the conclusion that a fully funded plan would be in the best interest of the county if at all possible. The dental rates were considered also since the county pays a share of this as well.
The commissioners received a phone call about illegal dumping on East Base Road outside Osgood. Commissioner Reiners advised he would call the Sheriff and discuss it with him.
The Humana representatives returned with additional information to present.
Commissioner Reiners request that the commissioners would present a motion to accept the Humana quote if it included vision, dental, and life as well as the health coverage if the premium would be $1,130,000.00. It was decided that the $1,130,000.00 would include health, dental, and life ($15,000.00).
While the commissioners were waiting for information from the Humana office Commissioner Stutler advised them that Ms. Susan Craig of the Southeastern Indiana Regional Planning Commission wanted to meet with them about the sewer grant for Cross Plains. The meeting would be at the Methodist Church in Cross Plains on 5/12/2010.
The commissioners broke for lunch to give time to receive the information from Humana and resumed at 1:00pm.
Final details were discussed while waiting for a reply from the Humana office. Mr. Brad Samples advised the commissioners that the supplemental life benefit had been approved to $100,000 without health questions. Ms. Pennington advised that there was a $500.00 benefit in the contract if a $2000.00 deductible was chosen and that pays for the first $500.00 of expenses. If someone had no more expenses than that in a 12 month period they would have no out of pocket expense.
After further discussion Ms. Sara Pennington guaranteed that the quote for Health, Dental, and Life of $15,000.00 per employee would not exceed $1,130,000.00 per year and if employees would sign up for a higher deductible the premium would be reduced accordingly. She also guaranteed that the plan design met the current Anthem plan 23.
Commissioner Busching moved to accept the offer from Humana for life, health, and dental not to exceed $1,130,000.00 annually and vision to be optional to the employee. The motion was seconded by Commissioner Stutler and passed unanimously.
The commissioners were to notify Mr. Neil Comer to notify Anthem that the contract with Anthem was to be cancelled effective 5/31/2010. They also requested the Auditor send a letter to Maverick under his signature thanking them for their work and presentation.With nothing further to attend to, Commissioner Busching made a motion to adjourn. Motion was seconded by Commissioner Stutler and the motion passed unanimously.