RIPLEY COUNTY COMMISSIONERS
VIEW THE DUTIES OF A COUNTY COMMISSIONER
10105 N. SPADES RD
608 CLEARVIEW LANE
VERSAILLES, IN 47042
P.O. BOX 66
FRIENDSHIP, IN 47021
2011 Meeting Schedule
Meetings begin at 7:00am at the Highway Garage and at 8:00am in the Commissioner's meeting room located in the Annex Building
Monday, January 10
Monday, July 11
|Monday, January 24||Monday, July 25|
|Monday, February 7||Monday, August 8|
|Friday, February 18||Monday, August 22|
|Monday, March 7||Friday, September 2|
|Monday, March 21||Monday, September 19|
|Monday, April 4||Monday, October 3|
|Monday, April 18||Monday, October 17|
|Monday, May 2||Monday, October 31|
|Monday, May 16||Monday, November 14|
|Friday, May 27||Monday, November 28|
|Monday, June 13||Monday, December 12|
|Monday, June 27||Thursday, December 22|
COMMISSIONER'S MEETING MINUTES
Minutes prepared by Bill Wagner, Ripley County Auditor
Commissioners meeting opened promptly at 7:00AM on Monday, May 2, 2011 at the Ripley County Highway Department, Osgood, Indiana.
Commissioners Robert Reiners, Mark Busching, and Gary Stutler were in attendance for the meeting.
Auditor Wagner was also present for the meeting at the Ripley County Highway Garage.
The commissioners agreed to meet at the Jail on 5-4-2100 at 10:00 am to review a new procedure for the shower walls to repair the tile problem. They requested Auditor Wagner check with the Town of Versailles on cost sharing of the clock tower. Also, they requested Auditor Wagner follow up on the claim for life insurance for Mr. Gunter.
A discussion of paying accumulated sick time for Mr. Ron Gunter ensued and a motion to pay the sick time accumulated was made by Commissioner Stutler with a second by Commissioner Reiners. The motion passed with two Yes votes and Commissioner Busching voting NO.
Mr. Heaton reported that the salt building was ready to start as soon as the weather clears. Also, cinders may become a problem to get from the current supplier. He is to check to see if a contract with the supplier would help availability.
Commissioner Stutler brought up the subject of 4 10 hour days for the highway department. The commissioners discussed the pros and cons. Commissioner Stutler moved to go to 4 10 hour days. The motion died from lack of a second. Foreman Toops advised when chipping and sealing started they would be working overtime without the 4 10 hour days.
With nothing further to discuss Commissioner Busching moved to recess to the Annex Building. Commissioner Stutler seconded and the motion passed.
Commissioner Busching made the motion to reconvene while Commissioner Stutler seconded, motion passed. The meeting reconvened with the Pledge of Allegiance.
Commissioners Reiners, Busching, and Stutler were present as well as Auditor Wagner and County Attorney Ertel.
Maintenance: Mr. Johnnie Lohrum (8:06:00)
Mr. Lohrum advised he had the courthouse doors readjusted and they were working well now. He will notify Smith Bell &Clock about the small leak where caulked. The temporary roof repair to the tower is holding up and not leaking. Auditor Wagner advised the Commissioners of the repair cost to the tower and the temporary repair. The insurance company has the bills and will handle.
8:15:00 Commissioner Stutler moved to accept the minutes of April 18, 2011 with the change of Darren Brown as temporary grader operator. Commissioner Busching seconded and the motion passed unanimously.
Commissioner Reiners advised the newspaper reporter present that the county had NOT yet signed a contract with CCI.
Commissioner Reiners requested Auditor Wagner send notice to the local funeral homes of the limit set by the county for burial of soldiers.
Auditor Wagner advised the commissioners of the request from One Community One Family for the commissioners to sign a proclamation designating May as Mental Health Awareness Month. Commissioner Busching moved to sign the Proclamation with a second from Commissioner Stutler. The motion passed unanimously.
8:40:38 Ms. Bauer was present to discuss the county purchase of her property. Attorney Ertel advised her he had received a letter from the Attorney General advising IDEM would probably try to recover some of the costs investigating contaminates from her property. She was given a copy.
Attorney Ertel advised her to research her options and all concerned would meet later to determine what course of action would be best for all concerned.
Technology: Ms Kelly Vollet (8:47:30)
Ms. Vollet advised 911 could not get internet service and she would check it out.
8:48:50—Mr. Bill Warren
Mr. Warren appeared to discuss the walk in freezer donation from JCD. It was decided that he would contact the Fairgrounds to see where they could install it and the county could use some of the Community Foundation Funds.
8:57:00--Attorney Ertel presented the commissioners with a copy of the letter to Mr. Gary Byard on the issue of the tile at the Jail. If Mr. Byard does not repair the tile within 40 days from 4-29-2011 the commissioners will hire the work done and seek recovery of the costs.
Attorney Ertel also advised he had received information from Integra Bank on Buckeye Streets Meats (Mr. Warren Brown) in they are waiting to see if it can be sold before the time elapses for the redemption of the Tax Sale Lien.
Mr. Peace of the Emergency Management appeared for a signature from the commissioners for a state of emergency declaration for Ripley County due to the wind and flooding.
Commissioner Busching moved to sign the declaration with a second from Commissioner Stutler and the motion passed unanimously.
.911 Co-ordinator—Ms. Judy Schebler (9:06:20)
Ms. Schebler advised the commissioners that by 1-1-2013 the county would have to be Narrow Band compliant. She is waiting on an estimate for the changeover of county equipment and will advise when it is received.
Also, since the land line receipts keep dropping she will have to go to the 911 Board and ask for an increase in 911 fees.
9:19:08—CPI Bridge on 450W.—Mr. Steve Meyer
Options were discussed and Mr. Meyer advised it would take 6 weeks for the product to be built. Installation would be the responsibility of the county. A crane would be needed to lift it into place and would be the county responsibility also. Commissioner Stutler moved to accept the bid and order the culvert from CPI, with a second from Commissioner Busching.
The motion passed unanimously.
Mr. Meyer also presented the bid on Bridge 90 and the commissioners advised they would take it under advisement.
10:00:00—Mr. Owen Heaton presented the Commissioners with the estimate from Holman Excavating for the removal of the trees, barn and compaction. It totaled $1680.00. Commissioner Stutler moved to accept with a second from Commissioner Busching. The motion passed unanimously.
Mr. Heaton advised the Phase I of the Bridge Inspections were complete. Commissioner Busching moved to sign the Bridge Inspection Report with a second from Commissioner Stutler. The motion passed unanimously.
10:12:00—Maverick Insurance-Mr. Pepper Cooper
Mr. Cooper reviewed his proposal for partially self funded health insurance and advised that the terminal liability expense was included in the proposal. However he advised not to purchase it unless the commissioners felt they would be going back to a fully insured plan as purchasing a 24/12 paid contract would eliminate any gap of claims being paid.
11:00:09—APEX-Ms. Toni Stinson
Ms. Stinson reviewed the proposal from APEX and the various options which ranged from fully insured to HSA and partially self funded. She agreed that a 24/12 paid contract for the second year would not allow any claims paid gaps.
11:31:17—Humana—Ms. Sarah Pennington
Ms. Pennington reviewed the renewal with Humana and the fully insured plan as well as the partially self funded program offered by them.
The commissioners advised they would take them under advisement and would make a decision later. Commissioner Reiners thanked all who had presented a proposal.
The commissioners broke for lunch and came back at 1:00pm for the LWC presentation of alternative HVAC systems for the annex.
1:00:00—Mr. Gary Turner and Mr. Don Miller
The two alternatives:
1) Variable Air Volume with central heating and central chilled water
2) Split system with gas heat and DX cooling units for 10 zones.
The cost and advantages/disadvantages of each system was discussed. While option 2 is less cost to install it is not as efficient and may not be as cost efficient.
The commissioners decided to continue with the recommended Variable Air Volume system.
2:56:17—The bid from E&H Bridge and Grating was opened for bridge 90. It was compared with the bid from CPI. Commissioner Busching moved to accept the bid from E&H Bridge and Grating for the bridge and engineering for a total of $102,673.65. Commissioner Stutler seconded and the motion passed unanimously.
The commissioners signed payroll sheets, claim vouchers, claims being paid from the commissioners’ budget, & minutes of the last meeting with the noted change, the mental health awareness proclamation, the Ohio County Grant Agreement, and the bridge inspection report.
With no further business to come before the commissioners a motion to recess to 5-5-11 at 9:00am was made by Commissioner Busching and seconded by Commissioner Stutler. The motion passed unanimously.
May 5, 2011
Motion to reconvene was made by Commissioner Stutler with a second by Commissioner Busching. The motion was passed unanimously.
Commissioner Reiners clarified that no additional quotes or information had been received on any other health insurance proposals from any additional agencies.
Mr. Pepper Cooper spoke first to present his spreadsheet of comparison between the proposals received by the commissioners. His recommendation was to keep the current plans offered and the same employee deductions for the remainder of the year and NOT offer a HSA program until 1-1-2012. Deductibles met to June 1, 2011 would roll to the new plan for the 2011 year. Life insurance would be reduced by 10% over the current cost. He advised a change of the dental program offered at this time.
He explained that using a Non-reverting fund would allow the reserves to build without going back to the general fund.
The discussion included responses from Humana and Apex representatives asking questions and clarifying their proposals.
Ms. Sarah Pennington stated she disagreed with the recommendation to wait for the HSA as credit would be given for any deductible accumulated to 6-1-2011.
Mr. John Gause from APEX reviewed his proposals and answered questions from the commissioners.
Terminal liability was discussed and the Maverick Insurance plan and the Humana plan required the fee be paid upfront if it was desired. The APEX plan (HC-PA Spaggregate) allowed the fee to be paid at the end of the year if the decision was made to return to a fully insured plan of insurance. It also included funds to pay the claim runoff.
The commissioners and Auditor Wagner discussed the programs presented.
The Maverick Insurance partially self funded proposal for the current two plans had an expected cost of $1,015,212.70 based on current claims history with a Maximum worst case scenario of $1,194,970.68.
The Humana Proposal was to renew the current fully insured plan at $1,323,592.00 or a partially self funded through North America with a Maximum worst case scenario of 1,069,616.00.
APEX Benefits Group offered a fully insured proposal for $1,275,246.00 and a partially self funded proposal through HC-PA Spaggregate using the Sagamore Plus network with a maximum worst case scenario cost of $1,065,759.24. This program had a fixed cost of approximately $535,882.00 and a claims cost of $529,877.00. If claims paid were less than the $529,877.00 that portion would be returned to the county general fund.
Based on this information a motion was made by Commissioner Busching to accept the proposal for the HC-PA Spaggregate from APEX Benefits Group for the health, life, dental, and vision coverage. The takeover would occur on 6-1-2011.
Some discussion occurred on the HSA with contributions to an employee account vs. an HRA which would reimburse an employee for expenses. Additional education would be given to employees for them to make a decision in the future.
The commissioners directed Auditor Wagner to notify the agencies of their decision by written notice and request APEX Benefits Group to return on 5-9-2011 at 9:00 am to confirm needed information and set times for the takeover enrollment.
With nothing further to come before the commissioners a motion to recess to 5-9-2011 at 9:00 am was made by commissioner Busching and seconded by Commissioner Stutler. The motion passed unanimously.
May 9, 2011
Motion to reconvene was made by Commissioner Busching with a second from Commissioner Stutler. The motion passed unanimously.
Commissioner Reiners questioned the out of pockets on the proposal. Ms. Toni Stinson explained the correction and handed out the revised breakdown. She explained the Sagamore Plus network would be the network used and for out of state services would be wrapped by the Beech Street Network to give National coverage.
She will email a cover memo and enrollment forms for employees to complete prior to enrollment meetings to speed up the process. The new program will cover wellness and preventive procedures at 100% due to the new health care law.
Also the commissioners had requested a revised proposal from Reliance if the dental, vision, and life were all placed with them and APEX obtained better terms.
Commissioner Stutler moved to place all three coverages with Reliance Insurance with a second from Commissioner Busching. The motion was passed unanimously and the commissioners signed the contracts after they were reviewed by Attorney Ertel.
A general discussion on the culvert for 450West ensued due to the crane requirements and cost.
Attorney Ertel advised the commissioners that he had received another revised contract from CCI. He advised most of the areas were acceptable and he felt the contract could be signed if the commissioners so desired.
The commissioners advised they would table a decision until the next commissioner’s meeting 5-16-2011.
Auditor Wagner advised the insurance company would be inspecting the clock tower damage if anyone would be interested in being there. Attorney Ertel stated his advice would be to carry the insurance for the clock tower and have the Town of Versailles split the deductible for their share. Once repairs are complete Auditor Wagner will forward a bill to the Town of Versailles.
Being no further business a motion was made to adjourn by Commissioner Busching with a second from Commissioner Stutler and the motion passed unanimously.