RIPLEY COUNTY COMMISSIONERS
Robert Reiners, President
10105 N Spades Rd
Sunman, IN 47041
608 Clearview Lane
Versailles, IN 47042
P.O. Box 66
Friendship, IN 47021
2012 Meeting Schedule
Meetings begin at 7:00am at the Highway Garage and at 8:00am in the Commissioner's meeting room located in the Annex Building
Commissioner's Meeting Minutes
Unofficial Minutes prepared by Bill Wagner, Ripley County Auditor
Commissioners meeting opened promptly at 7:00AM on Monday, April 30, 2012 at the Ripley County Highway Department, Osgood, Indiana.
Commissioners Robert Reiners and Gary Stutler were in attendance for the meeting as well as Auditor Wagner. Commissioner Busching was absent.
Commissioner Stutler advised he and Foreman Kissell had looked at 3 front end loaders, a 1998 John Deere, a 2003 Catepillar, and a 2001 Kawasaki. The unit with the best price and least hours was the John Deere at $42,000.00 delivered and the seat repaired.
The commissioners took under advisement.
It was reported the pump for the sewer pit would be delivered in approximately 3 weeks. An estimate to run the water line from the highway building to the recycle center would be needed. Attorney Ertel is to review the contract on reimbursement if someone taps the line in the future. It was also advised that Solid Waste would pay for the water line to the recycle center.
Commissioner Stutler advised he had a steel bridge in his district that needed the floor replaced. He advised they would need an estimate from E&H Bridge for a steel floor and it needed to be explored about replacing with a blacktop surface as well. They had also been advised to cut the trees close to the bridge to keep the sap from rusting the bridge.
With no further discussion Commissioner Stutler moved to recess to the annex. Commissioner Reiners seconded and the motion passed.
Commissioner Stutler made the motion to reconvene while Commissioner Busching seconded. The motion passed. The meeting reconvened with the Pledge of Allegiance.
Commissioners Reiners, Stutler, and Busching were present as well as County Attorney Ertel and Auditor Wagner.
8:00:00—Maintenance-Mr. Johnnie Lohrum
Mr. Lohrum advised the air switchover in the courthouse would be done today. He stated he had repaired the courthouse lawn. The quotes for the light repair in 911 was discussed and Commissioner Busching moved to table them until they could talk with Ms. Judy Schebler-911 since there was such a large discrepancy in what was being done. Commissioner Stutler seconded and the motion passed unanimously.
8:37:15—Region 9 Workforce Board—Mr. Bart Brown
Mr. Brown requested the commissioners sign the Elected Officials Agreement. Commissioner Busching moved to sign the agreement with a second from Commissioner Stutler. The motion passed unanimously.
8:45:00—EMA—Mr. Patrick Rose
Mr. Rose presented the continuation of government showing the succession of officials in the county. It is 1-president of commissioners, 2-President Pro-tem of commissioners, 3-Remaining commissioner, 4- County Auditor, 5-County Clerk, 6-County Recorder.
Commissioner Busching moved to approve this with a second from Commissioner Stutler and the motion passed unanimously.
Commissioner Busching had samples of office chairs chosen as base specifications for bids for the annex. Discussion as to pro and con of each followed.
9:15:35—Ms. Kelly Vollet-Technology
Ms. Vollet advised she had received quotes for time clocks ranging from $399.00 for a card swipe type to $715.00 for a face recognition type. Also Auditor Wagner advised a quote from Glenwood Electric to provide and install a face recognition time clock system for $1089.94. The commissioners rejected the Glenwood Electric quote and took the others under advisement.
9:35:00—Sheriff Grills-Fire Suppression, Sheriff Sales, Firearms Ordinance
Sheriff Grill was unable to attend due to a transport and Matron Toni Halcomb represented him. She presented the quotes from Cintas for the fire suppression at the jail and it was determined it would be less costly to have them provide the service. Commissioner Busching moved to approve with a second from Commissioner Stutler. The motion passed unanimously.
She next presented the request to have SRI provide the sheriff sales service. SRI provides the county with the tax sale service and has been very professional with the service. She stated the income to the county would not change as the fee from SRI is additional. Commissioner Busching moved to approve this request with a second from Commissioner Stutler and the motion passed unanimously. (Ordinance 2012-01)
Next was the Firearms Ordinance that would allow an officer of sheriff to retain their service weapon after 20 and 8 years respectively and approval of the merit board. (Ordinance 2012-2) Commissioner Busching moved to approve the ordinance with a second from Commissioner Stutler and the motion passed unanimously.
The proposal from Sheriff Grills to correct the vacation issue within his department was discussed. A list of employees was presented with their anniversary dates was provided and. The proposal was “the vacation time shown for each employee be used by their next anniversary date or be lost. The employee’s next anniversary date would then start a new period with accrual of new vacation benefits to be used by the employee’s next anniversary date.”
This proposal was approved by the commissioners and Commissioner Busching moved to approve with a second from Commissioner Stutler. The motion passed unanimously.
10:18:32—Mr. Owen Heaton—Highway Superintendent
Mr. Heaton questioned the seeding cost of the sewer installation cost and was questioned on the hook up reimbursements. Attorney Ertel is to review the contract.
The front end loader was discussed and it was determined it needed to be tested before purchase.
Commissioner Stutler advised the highway employees has been requesting 4-10 hour days. He moved to approve the 4-10 hour day work schedule. His motion died from lack of second.
10:52:00—LWC—Mr. Gary Turner and Mr. Sam Puterbaugh
Mr. Puterbaugh provided the monthly report of the annex progress and the new schedule of completion. The proposed changes G-007, G-010, G-011, and G-012 were reviewed and the commissioners accepted G-007 and G-011. G-010 and G-012 were rejected.
The break room appliances and the commissioner’s room kitchen were discussed. LWC will provide a spread sheet of the items the county is responsible to provide with specs on size. The seal in the foyer of the entry of the new annex was discussed and LWC will provide designs. The moving of the Surveyor’s office and tearing down of the Bauer property was discussed. It was noted that this should proceed as quickly as possible to enhance the parking lot schedule. The next few months will be critical to keep on schedule of occupying the new building approximately 9-13-2012 and final work on the lot by 10-31-2012.
12:02:00---Attorney Ertel advised the final claim for the Bauer property was ready and would complete purchasing the possessory rights and settle any claims for damages in restricting the Bauer’s easement to their property.
Commissioner Busching moved to approve with a second from Commissioner Stutler. The motion passed unanimously.
Auditor Wagner advised the commissioners of items to attend to prior to signing claims.
First was the letter of request for APEX to use the CIGNA network for the health insurance renewal 6-1-2012. Commissioner Busching moved to approve the use of CIGNA network and when the form was received he would be the designated representative to sign the request. Commissioner Stutler seconded and the motion passed unanimously.
Auditor Wagner advised that Gallagher Benefit Services was establishing a consortium for counties to purchase health insurance. If successful it would spread the claims over a larger group and in theory provide better rates. There is NO cost or obligation to get the pricing structure but a letter of authorization to allow them to obtain claim information needed to be signed. Commissioner Busching moved to sign the request with a second from Commissioner Stutler. The motion passed unanimously.
APEX had provided several options for renewal and it was decided to have them appear at the next meeting to explain them.
The employee record for Ms. Sue French had been reviewed by Ms. French, Mr. Jeff French-Surveyor, Auditor Wagner, and Commissioner Stutler. Mr. Stutler stated he had clarified the employee relationship with the county and the statute being referred to by Mr. French pertained to an employee bring suit against an employer. Auditor Wagner explained his office had calculated the time for vacation and sick days from 2010 through the March 2012 period. Also, the calculations from 2001 to the March 2012 period was made and Ms. French agreed to accept the 2001 to March 2012 calculations. All parties agreed to the use of this calculation. Commissioner Stutler moved to accept the solution to correct and discrepancies with the past record. Commissioner Busching seconded and the motion passed unanimously.
The information received on professionals to re-write the employee handbook was discussed and Auditor Wagner was instructed to contact references from them.
LWC had prepared Change Order CGC007, E03, and M001 for signatures.
12:57:50—EMS—Mr. Scott Huffman
Mr. Huffman appeared to advise the commissioners he would be purchasing a new heart monitor and the funds were in the budget. The old unit had been having problems and needed to be replaced. He also advised he would be trying for grants to replace the other two. The commissioners thanked him for the notice and commended him on the job his department does.
Commissioner Stutler moved to approve the minutes as written with a second from Commissioner Busching and the motion passed unanimously.
The commissioners signed payroll sheets, claim vouchers, claims being paid from the commissioner’s budget, and the minutes of the April 16, 2012 meeting.
Being no further business, Commissioner Stutler moved to adjourn, with a second from Commissioner Busching. The motion passed unanimously.
Return to Ripley County