District 1

Robert Reiners, President

10105 N Spades Rd

Sunman, IN  47041



District 2

Mark Busching

608 Clearview Lane

Versailles, IN  47042



District 3

Gerald Stutler

P.O. Box 66

Friendship, IN  47021


Meeting Schedule

Meetings begin at 7:00am at the Highway Garage and at 8:00am in the Commissioner's meeting room located in the Annex Building

Monday, January 7,2013

Monday, July 22, 2013
Friday, January 18, 2013 Monday, August 5, 2013
Monday, February 4, 2013 Monday, August 19, 2013
Friday, February 15, 2013 Friday, August 30, 2013
Monday, March 4, 2013 Monday, September 16, 2013
Monday, March 18, 2013 Monday, September 30, 2013
Monday, April 1, 2013 Friday, October 11, 2013
Monday, April  15, 2013 Monday, October 28, 2013
Monday, April 29, 2013 Friday, November 8, 2013
Monday, May 13, 2013 Monday, November 25, 2013
Friday, May 24, 2013 Monday, December 9, 2013
Monday, June 10, 2013 Monday, December 23, 2013
Monday, June 24, 2013 Monday, January 6, 2014
Monday, July 8, 2013  

Commissioner's Meeting Minutes

Minutes prepared by Bill Wager, Ripley County Auditor  Minutes are unofficial until approved at the next Commissioners Meeting.

Commissioners meeting opened promptly at 7:00AM on Monday, April 29, 2013 at the Ripley County Highway Department, Osgood, Indiana.

Commissioners Robert Reiners, Mark Busching, Gary Stutler, and Auditor William Wagner were in attendance for the meeting.

Superintendent Heaton advised the gate rollers for the recycling side needed to be replaced.  Cost is approximately $900.00.  This will be done while the fence is being installed for the highway garage.

Foreman Kissell advised the 3 new pickups will be delivered 4/30/2013.

Superintendent Heaton reported the oil price had de-escalated and asphalt may decline as well.  A discussion on locking prices as they had declined to a level lower than last year developed. Superintendent Heaton was instructed to contact the suppliers and lock the prices with the lowest bid.

Foreman Toops reported the advertisement for Bridge 14 had been sent to the paper and the bids were to be opened 5/24/2013.

The check from Burkhart’s for the vehicles disposed of had been received and was given to Auditor Wagner.

It was decided to have the two suppliers for the drum oil to attend the commissioners’ meeting to decide which oil will be purchased.

With no further business to discuss Commissioner Busching moved to recess to the Annex meeting room.  Commissioner Stutler seconded and the motion passed unanimously.

Commissioner Busching made the motion to reconvene while Commissioner Stutler seconded.  The motion passed unanimously and the meeting reconvened with the Pledge to the Flag.

Commissioners Reiners, Stutler, and Busching were present as well as County Attorney Ertel and Auditor Wagner.

*Recording started under the name of PTBOA and was changed at 8:26:40

Maintenance-Mr. Johnnie Lohrum 8:15:15

Mr. Lohrum questioned the decision for the electric outlets for the Clerk’s office.  He advised a quote would need to be signed for authorization before the work would be completed.  Also the courthouse entrance doors needed repairs and Commissioner Stutler advised he would contact the contractor.

EMA—Mr. Patrick Rose

Mr. Rose presented the Emergency management Performance Grant to be signed by the commissioners.  Commissioner Busching moved to approve with a second from Commissioner Stutler. The motion passed unanimously.

Technology—Ms. Kelly Vollet 8:30:13

Ms. Vollet advised Boyer Technologies had replaced the fiber cable between the Sheriff Department and the Annex and would be splicing soon.  She also advised the annex doors were working after the control panel was replaced.

EMS—Mr. Jim Corbin

Mr. Corbin presented the commissioners with applications for review.  There were no objections from the commissioners.

8:41:10—Attorney Ertel advised the commissioners that Northern Clearing had responded to his negotiations about the use of county vehicles from the Sheriff’s Department for escort services by the off duty deputies.  They had agreed to $125.00 per day per car for 93 days of usage.  Total recovered will be $11,625.00.  Northern Clearing requested a release be signed by the commissioners to clear the issue.  Commissioner Stutler moved to accept the agreement and sign the release.  Commissioner Busching seconded and the motion passed unanimously.  Funds are to be deposited to the County General Fund.

Commissioner Stutler then made a motion to place the Sheriff on the commissioner’s meeting agenda each meeting at 9:00am in the annex meeting room. Commissioner Busching seconded and the motion passed unanimously. 

8:51:15--Commissioner Reiners spoke to the article in the 4/23/2013 Osgood Journal in which Sheriff Grills stated in part that the “commissioners are cutting costs to the sheriff’s office in several ways.”  Commissioner Reiners stated this was false as the commissioners have no authority to change any budget for any department or office of the county and the commissioners had to prepare a budget just like the rest of the departments. These budgets are approved or changed by the Ripley County Council and submitted to the State for final approval.  He then directed a question to the two attending council members, Council Members Armbrecht and Wetzler, if the commissioners had ever approached the council with a request to change the sheriff or any other budget besides their own.  The council members both confirmed that no request had been made to the Ripley County Council.

Commissioner Stutler informed Council Member Armbrecht of the recovery of the $11,625.00 from Northern Clearing and of his motion to have the Sheriff on the agenda at 9:00am since he had arrived after that discussion.

APEX BENEFITS—Ms. Toni Stinson 8:56:00

Ms. Stinson advised she had made numerous phone calls to dentists in the immediate area.  Most were not in the dental network and expressed they would not be.  She explained the difference between the network plan and out of network plan and stated the employees using out of network dentists should be enrolled in the PPO plan that had a higher percentage of reimbursement of services.  As she showed it would make very little difference as to what dental plan the county chose as the problem would be the same.  She advised the commissioners APEX would provide additional education for the employees to make the choice of plans clear.

She then addressed the change for 2014 of the requirement of the Affordable Care Act to provide payment for oral contraceptives.  Generic brands are required to be allowed at 100%.  Brand name could be at a lesser.  She will provide a report for the commissioners to act upon.

Also, she requested how the commissioners were going to handle the increase in premium for the June 2013 renewal.  She was asked her opinion and she stated to help the transition to the HSA it may be advantageous to use the HSA premium as the base and anyone who wanted the $750.00 plan would pay the entire difference in the cost.  She requested the commissioners make the renewal meetings mandatory for employees not on the HSA plan so that the advantages could be explained in detail.  The commissioners agreed to the mandatory meetings and will explore the premium split at a later meeting.

9:26:00—Mr. Dave Hamilton and Mrs. Donna Hamilton

Ms. Hamilton presented the commissioners with a petition signed by over 75 people against the proposed tavern at Rexville.  Mr. Tad Brinson of the Area Planning Department advised that Mr. Dwight Bauman, Building Inspector, had visited the site and advised the owners that State permits would be needed for septic and building improvements.  There has been no response from the State as of this date.  The location is now zoned local business and as long as the permitting and inspection process is followed the county cannot stop the project.  The county cannot issue any permits until the approval from the State is received.  Mr. Earl Sebree also spoke against the project as a resident of Rexville.  Commissioner Stutler advised him and those present against the planned tavern to attend the Liquor Board hearings to voice their concerns.

9:51:30—Ms. Lucy Houchin—Indiana Department of Workforce

Ms. Houchin advised the commissioners that there were 10 counties and 7 cities in Region 9 that comprised the new Workforce Investment Board.  She advised the commissioners needed to sign the agreement that would divide the liability of the Board between the participants.  The participation percentage is determined by the population of each participant.  Ripley County would share at the rate of 7.4% of those expenses over those allowable.  She stated there would be very few times this would come into play.

Commissioner Busching moved to approve and sign the agreement for the WIB and the commissioner agreement that identifies the commissioner who is the county liason.  County Commissioner Stutler seconded and the motion passed unanimously.

Health Department—Ms. Holley Rose

Ms. Rose appeared to advise the commissioners that the sign project had been scrapped due to the opposition.  With opposition and conflict with sign ordinances of the Town of Versailles that could delay the determination of the sign it would stop the funds from being approved with the deadline to apply being missed.  The Health Department will revise the grant request to be used for other items needed for the health department.

Prosecutor—Mr. Ric Hertel

Mr. Hertel advised the commissioners one of the interns they had approved did not accept the opening.  He requested the next person in line be approved and was granted approval.

Highway—Superintendent Heaton. 

Mr. Heaton advised the commissioners he would receive a price for the asphalt materials yet this day.  He also advised the commissioners they had been questioned about the amount of culvert pipe in inventory.  The highway had received a discount from the original pricing and had stocked up on the pipe.

Commissioner Reiners stated he had received an e-mail from ATC concerning the fill for the basement under the old buildings that had been filled by the excavation contractor.  A call was made to Mr. Tim Hanna of ATC for clarification and he advised the excavation contractor-Johannigmen Excavation is to request a proof roll before applying the aggregate.

Auditor Wagner addressed the claim for Duke to remove a couple light poles for the parking lot completion, a list from the Purdue Extension Office of the summer help they were using-these received approval from the commissioners. 

The issue of lost receipts in the Probation Department was addressed.  Commissioner Busching moved to approve reimbursement from the general ledger to the appropriate accounts.  Commissioner Stutler seconded and the motion passed unanimously.

The commissioners were presented the Fair Housing Ordinance 2013-05 required by the Federal Government for the Delaware Fire Department Grant.  Commissioner Busching moved to approve the Ordinance 2013-05 with a second from Commissioner Stutler.  The motion passed unanimously.

Also were letters of recommendation and Federal Funding Accountability and Transparency Act Certification for signature.  Commissioner Busching moved to approve the signature by President Reiners with a second from Commissioner Stutler.  The motion passed uanaimously.

Auditor Wagner presented Pay Application 18 from Bruns-Gutzwiller, Inc. for work on the annex project.  He had request the forms be sent to LWC for approval but an e-mail from Mr. Sam Puterbaugh responded that unless directed by Mr. Gary Turner he would not be reviewing this or any future pay applications.

Commissioner Busching moved to approve the request with a second from Commissioner Stutler.  The motion passed unanimously.

The commissioners signed payroll sheets, claim vouchers, and claims being paid from the commissioners’ budget. 

Commissioner Busching moved to approve the April 15, 2013 minutes as presented as well as the claims with a second form Commissioner Stutler.  The motion passed unanimously.

The commissioners then went to the courthouse to meet with Maxwell Construction and determine the painting and additional repairs to complete the renovation of the courthouse project.  After touring the three floors Commissioner Busching moved to adjourn with a second from Commissioner Stutler. The motion passed unanimously.

With no further business to come before the commissioners a motion to adjourn was made by Commissioner Busching.  Commissioner Stutler seconded and the motion passed unanimously.


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