RIPLEY COUNTY COMMISSIONERS
Robert Reiners, President
10105 N Spades Rd
Sunman, IN 47041
608 Clearview Lane
Versailles, IN 47042
P.O. Box 66
Friendship, IN 47021
2012 Meeting Schedule
Meetings begin at 7:00am at the Highway Garage and at 8:00am in the Commissioner's meeting room located in the Annex Building
Commissioner's Meeting Minutes
Unofficial Minutes prepared by Bill Wagner, Ripley County Auditor
Commissioners meeting opened promptly at 7:00AM on Monday, April 16, 2012 at the Ripley County Highway Department, Osgood, Indiana.
Commissioners Robert Reiners, Gary Stutler and Mark Busching were in attendance for the meeting.
Mr. Thomas Shane from Armstrong Industries discussed Federal Aid funding for bridges and roads. He advised he would be available to help with any of the process. The deadline for the application process is May 11, 2012.
The chipper box should be delivered within a week and is at the dealers.
The front end loader was discussed and the loader from Bill Schmaltz was $30,000.00 and had around 14000 hours. Mr. Heaton advised he had inspected a couple others- John Deere with 7400 hours, asking price of $42,000.00 and a Catepillar with 14000 hours and an asking price of $62,000.00. They will be investigated further.
With no further discussion Commissioner Busching moved to recess to the annex. Commissioner Stutler seconded and the motion passed.
Commissioner Busching made the motion to reconvene while Commissioner Stutler seconded. The motion passed. The meeting reconvened with the Pledge of Allegiance.
Commissioners Reiners, Stutler, and Busching were present as well as County Attorney Ertel and Auditor Wagner.
Commissioner Reiners advised Mr. Tad Brinson of a property that had been repossessed and weeds were growing around the house and he had received a complaint. Mr. Brinson advised the county had no jurisdiction. Ms. Brenda Wetzler advised the Town of Osgood had an ordinance that they took care of the problem and added to the tax bill. Attorney Ertel advised the best course of action would be the individual file a complaint with the court.
The commissioners questioned if the inspector was keeping up and was advised that he was with a minimum amount of help from Mr. Brinson.
Commissioner Busching moved to approve the minutes as presented with a second from Commissioner Stutler. The motion passed unanimously.
8:46:30—A discussion of the tapes from the meetings were discussed. Attorney Ertel advised they were for the convenience of the Auditor in preparation of the minutes and could be destroyed after the minutes are complete. After the minutes are complete the tapes are not part of the official minutes and could be destroyed. After the discussion the decision was to continue with the current policy to tape and archive the tapes.
A discussion of time clocks also occurred. Commissioner Stutler stated he felt time clocks are needed for the offices. Commissioner Busching agreed. How to secure and police was discussed. The issue will be investigated further.
Attorney Ertel presented the commissioners with amendment 5 from LWC renovation work on the courthouse. Commissioner Busching moved to approve the amendment with a second from Commissioner Stutler. The motion passed unanimously.
9:05:30—Ms. Kelly Vollet-Technology
Ms. Vollet questioned if she should send the change in vacation stating anniversary rather than year. She was advised to wait until a decision on re-writing the handbook was made. The discussion of hiring a professional to review and re-write the Employee Handbook continued and Commissioner Busching moved to obtain proposals on re-writing the handbook. Commissioner Stutler seconded and the motion passed unanimously.
She advised the third floor security camera and monitor need to be replaced. She was advised to do so and pay from Cum Cap equipment.
She also advised the mail machine currently in the courthouse will be on contract until 2013. She also advised she could obtain mail machines for the new annex for much less than the current machine. She was advised to continue investigation.
9:15:28—Katherine Taul—Ripley County Tourism
Ms. Taul advised the movie Hoosiers will be shown 6/2/2012 at the Milan High School. Team members will be in attendance.
9:18:50—Ms. Mary Ann McCoy-Clerk
Ms. McCoy advised the clerk’s office and election office will be open through the lunch hour.
The commissioners brought to her attention a posting to facebook by one of her employees and Ms. McCoy stated she could not control what is done outside the office. She stated she had no problem if the commissioners had access to facebook removed.
Ms. Tammy Borgman spoke with the commissioners about her situation of being hired as an employee, being elected to an office, then returning to and employee status. The commissioners and Attorney Ertel advised when she was elected the time as an employee would freeze. When she was then classified as an employee her time would continue from that point for vacation calculation. The time as an elected official does not count as it is covered by law and is a different classification.
Attorney Ertel stated theoretically Ms. Borgman could have lost some vacation time back in the first employee period. Ms. Borgman stated she was agreeable to not consider the past for any additional time and the commissioners agreed to use the 1-1-2010 effective date she came back as an employee for the 12 month vacation period and that she was entitled to 3 weeks vacation based on the previous seniority. All agreed this was the fair and equitable way to fix this issue.
10:10:00—LWC—Mr. Gary Turner and Mr. Sam Puterbaugh
Mr. Puterbaugh presented and update of the annex project and answered questions.
Mr. Turner had samples of the flooring that was approved. The sound system was explained for the commissioner’s room. Security cameras were discussed and Sheriff Grills joined the discussion. It was agreed that numerous questions needed to be answered yet so the Sheriff Department could monitor those cameras. Sheriff Grills advised the current cameras used in the jail were not lasting and were being checked for problems and power surges. LWC will provide information to the Sheriff so the security systems in the courthouse and annex can be coordinated. LWC will contact Gilpin Monuments about the seal in the floor of the annex building for design and measurements.
The vacation time issue was discussed with Sheriff Grills for Ms. Hildebrand and Sheriff Grills stated it was up to her to decide what she wanted to do. Auditor Wagner advised that in the past the Auditor’s office did not receive when employees took vacation, etc. Commissioner Stutler stated that the goal was to get with the employees and get their times correct so we can go forward. The deadline date 0f 4-25-2012 was again stated and employees were requested to make appointments to go over their employment history to make any corrections necessary.
11:00:00—APEX—Ms. Toni Stinson and Mr. John Gause
The representatives from APEX reviewed the claim history of the county through March 31, 2012. It has been extremely bad for the year and the renewal will be increased due to the claim history. They have received quotes from different carriers and their recommendation for the renewal was to switch to the Cigna Great West Network and use Gerber Life as the re-insurer. This would allow greater discounts and a better network for the renewal. Commissioner Busching moved to accept their recommendation for the renewal with a second from Commissioner Stutler. The motion passed unanimously.
Also discussed was the issue of using the HSA program for more employees. Several options were discussed and options will be presented to the commissioners prior to the renewal.
The commissioners signed payroll sheets, claim vouchers, claims being paid from the commissioner’s budget, and the minutes of the April 2, 2012 meeting, annual report from the Treasurer, Lohrum Electrical quote for the courthouse offices, and amendment #5 with LWC.Being no further business, Commissioner Busching moved to adjourn, with a second from Commissioner Stutler. The motion passed unanimously.
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