RIPLEY COUNTY COMMISSIONERS
Robert Reiners, President
10105 N Spades Rd
Sunman, IN 47041
608 Clearview Lane
Versailles, IN 47042
P.O. Box 66
Friendship, IN 47021
Meetings begin at 7:00am at the Highway Garage and at 8:00am in the Commissioner's meeting room located in the Annex Building
Commissioner's Meeting Minutes
Commissioners meeting opened promptly at 7:00AM on Monday, April 1, 2013 at the Ripley County Highway Department, Osgood, Indiana.
Commissioners Robert Reiners, Mark Busching, Gary Stutler, and Auditor William Wagner were in attendance for the meeting.
Mr. Bob Wimberg—Texas Refinery—was present to go over the specs of his oil and hydraulic products and compare those to Laughrey Valley Co-op. He provided spec sheets for the commissioners’ review. He discussed the testing procedure with his company and that no failures of the equipment had occurred since using his product.
Superintendent Heaton advised the commissioners Northern Clearing Company had requested the bond be released they had posted for road damage. The highway foremen will inspect the roads and if no damage will release the bond at the 4-15-2013 meeting.
Superintendent Heaton also advised Mr. Jeff French of French and Associates had requested a letter from the county stating the road into Estell Acres will handle the additional traffic for the new firehouse for Delaware Fire Company. It was noted that the road had not been brought up to county specs and blacktopped as required and was not being maintained by the county at this time.
Commissioner Stutler advised the auction of surplus county furniture and other items would be held April 10, 2013 at the Fairgrounds beginning at 10:00 am.
Bridge Foreman Johnston announced his resignation effective 4-1-2013 and turned in his keys. The commissioners and co-workers thanked him for his contribution to Ripley County and wished him well with his retirement. The commissioners stated they would discuss what to do with the position.
With no further business to discuss Commissioner Busching moved to recess to the Annex meeting room. Commissioner Stutler seconded and the motion passed unanimously.
Commissioner Busching made the motion to reconvene while Commissioner Stutler seconded. The motion passed unanimously and the meeting reconvened with the Pledge to the Flag.
Commissioners Reiners, Stutler, and Busching were present as well as County Attorney Ertel and Auditor Wagner.
Maintenance-Mr. Johnnie Lohrum 8:24:54
Mr. Lohrum provided the commissioners with a bid to replace some electrical boxes on the second floor as they can’t handle the amount of equipment plugged into them.
He also advised the sidewalks at the courthouse were still sinking but to fix them correctly would require them to be cut and repaired.
He stated there were questions why the auction was being held on Wednesday. Commissioner Stutler stated it was the only time auctioneers were available and the overtime involved with employees if held on a weekend.
EMA—Mr. Patrick Rose 8:27:34
Mr. Rose questioned a date for the EMA advisory board to meet. They established 4-15-2013 would be best for them and he invited Attorney Ertel to attend as the mutual aid contracts would be discussed.
Ripley County Economic Development—Mr. Gary Norman 8:29:00
Mr. Norman updated the projects for the Osgood Industrial Park. Town of Osgood is working on the TIF and has the board in place. The project is advancing.
He advised there were additional companies in negotiation for the Osgood Industrial Park.
Health Department—Mr. Tony Schneider
Mr. Schneider presented the commissioners with a drawing of the proposed site for the Delaware Fire Department and the approximate 3.5 acre site the county is looking at for a future EMS site. He advised the State of Indiana would require soil samples and a site drawing before they would advise what type of septic system would be required. He advised that because the site was so flat the perimeter drain could be an issue.
Commissioner Reiners advised those in attendance the county was considering a purchase of the 3.5 acres for an EMS building if it could be worked out.
Technology—Ms. Kelly Vollet 8:41:17
Ms. Vollet advised the cameras in the courthouse needed a software license to operate with the system installed in the annex. The question as to who is responsible to obtain the licenses is being discussed. The commissioners advised they felt it was necessary to obtain the licenses and then sort out responsibility with Maxwell at a later date. Commissioner Busching moved to purchase the licenses with the lowest bid obtained by Ms. Vollet. Commissioner Stutler seconded and the motion passed unanimously.
EMS—Mr. Jim Corbin 8:52:22
Mr. Corbin presented the commissioners with two part time employee applications from Elizabeth Zeinner and Lucas Grow. The commissioners reviewed the applications. Commissioner Busching moved to approve the applications with a second from Commissioner Stutler. The motion passed unanimously.
Also Mr. Corbin advised the generator at the EMS building was in need of repair and service. He advised he had obtained a quote to have that done for $390.00 and the gas company would also need to look at the gas lines. Commissioner Stutler moved to approve the quote with a second from Commissioner Busching. The motion passed unanimously.
Another issue has been brought up by Mr. Scott Corbin of Rescue 20 to Commissioner Reiners. The fee charged by the county for emergency runs at $150.00 is more than the rescue units are receiving. They were requesting the fee be reduced to match what they are receiving. EMS Director advised he would be meeting with the rescue units in the near future to discuss this issue as well.
Building and Planning—Mr. Tad Brinson 9:05:00
Mr. Brinson advised the commissioners the road into Estell Acres was the responsibility of the developer to bring the road up to county specs and blacktop the road before the county would take over the road.
State Flight—Ms. Krisha Robbins/Mr. Josh Brand 9:06:40
Mr. Brand spoke of a membership program available that will allow for the insurance allowed payment to be payment in full for transportation by Stat Flight for transfer from one medical facility to another or for transport from the scene of an emergency. Cost is $50.00 per household for a 1 year membership for those insured and $100.00 for those not insured. There were 3 and 5 year options available as well at a discounted rate. They were requesting the commissioners help promote the program and stated that with community support they could provide an introductory offer of $40.00. Brochures were left with the Auditor’s office.
Average cost of transport is approximately $20,000.00. The program is not limited to Ripley County and they are working on membership cards and decals to place on vehicles and motorcycles to help insure that Stat Flight would be the service called in an emergency transport.
Mr. Jerry Smith—Rising Sun Regional Foundation
Mr. Smith provided the commissioners with the 2012 annual report for the RSRF. The Foundation awarded 63 grants for a total of $1,098,685.00 in 2012. Ripley County, including Towns, Cities, and organizations received 30 of those grants for $525,613.00.
Hoosier Hills Water—Mr. Scott Stearns and Attorney Pete King 9:24:35
Mr. King spoke to the new resolution proposal that adds bonding for possible road damage, accepts responsibility of repairing a line in the county damages the line in their right-of-way and has called 811, and accepts responsibility of moving the line in county right-of-way if the roadway is widened.
The question of using the county fight-of-way was still at issue. Mr. King presented the statute that allows public utilities to use right-of-ways to install utilities. Commissioner Busching moved to approve the resolution as presented by Mr. King. This motion was later withdrawn by Commissioner Busching and was amended to include the roads to be cut/bored and a bond for $2500.00 per open road cut will be provided.
Commissioner Busching then moved to approve the amended resolution with a second from Commissioner Stutler. The motion passed unanimously.
SIERPC—Ms. Jodi Comer
Ms. Comer appeared to request a partial release of funds for the Delaware Fire Department project to complete the purchase of land for the fire house project. Commissioner Busching moved to approve the request with a second from Commissioner Stutler. The motion passed unanimously.
She also advised the bid from C&HM for the project was accepted. She will provide copies of the bids when the tabulation paperwork is completed.
Ripley County Tourism Bureau—Ms. Katherine Taul
Ms. Taul advised the State had approved signs for the Historic Byway project for Michigan Road. The State will install signs except for one at the US 421 cutoff point in Napoleon and the end point where it meets South US 421 again. She requested the county highway install those two signs. The commissioners advised they would have the signs install when provided.
Attorney Ertel discussed the speed limit signs on county roads. He will prepare a new ordinance for speed limits and weight limits for the approval of the commissioners.
The commissioners signed payroll sheets, claim vouchers, and claims being paid from the commissioners’ budget. Auditor Wagner presented the commissioners with a claim from the Clerk for an overnight stay and dinner for a meeting less than 50 miles from Versailles and a claim from the Treasurer for items purchased at a 1 day seminar. Commissioner Busching moved to deny these claims with a second from Commissioner Stutler. The motion passed unanimously.
Commissioner Busching moved to approve the minutes of the March 4, 2013 meeting as it was not adjourned until 3/18/2013 and the March 18, 2013 meeting as well as the claims as submitted. Commissioner Stutler seconded and the motion passed unanimously.
Commissioner Busching moved to recess until 1:00 pm with a second from Commissioner Stutler. The motion passed unanimously.
1:00 pm--Commissioner Busching moved to reconvene with a second from Commissioner Stutler. The motion passed unanimously.
Dunlap HR Consulting Group—Mr. Dennis Dunlap
Mr. Dunlap discussed Section 7k which applies to Firefighters and Law Enforcement. This had been included in the 1/1/2013 effective date of the Ripley County Employee Handbook but has not been followed. It provides that for Law Enforcement, which includes jailers, overtime is paid only when the number of actual hours worked exceeds 171 hours in a 28 day period. Actual hours worked does not include comp. time, sick time or vacation time used in the 28 day period.
Excluded employees ,include but not limited to, office personnel, Matron, Deputy Matron, janitorial, maintenance, nurse, and cooks.
Commissioner Stutler moved to require compliance beginning Sunday, April 14, 2013. Commissioner Busching seconded and the motion passed unanimously.
The off duty security by sheriff deputies was discussed. It was stated it was NOT the intention of the Ripley County Board of Commissioners to stop any employee from opportunities of second employment. However it must be done within the limits of the Ripley County Employee Handbook. 1) County Insurance for Liability, Workers Comp, and Law Enforcement would not extend to any employee acting in a private capacity outside of employment of Ripley County. This had been confirmed with the insurance carrier and the individual should obtain individual coverage. 2) Use of County vehicles for other than official duties is prohibited. Use of County vehicles in any capacity of second employment is NOT allowed unless authorized by the Ripley County Board of Commissioners.
Commissioner Busching moved to require time sheets for each employee, which shows time in/out for each day worked, be attached to the normal payroll voucher turned in to the Auditor for payroll. Commissioner Stutler seconded and the motion passed unanimously.
Another issue addressed was the Sheriff’s credit card. The credit card statement shows points redeemed and the commissioners will notify the Sheriff that a report of the redeemed points is to be provided at the 4/15/2013 commissioners’ meeting.
Also vehicle titles of county vehicles are to be kept in the Auditor’s office. The Sheriff is to be notified to provide vehicle titles to the Auditor.With no further business to come before the commissioners a motion to adjourn was made by Commissioner Busching. Commissioner Stutler seconded and the motion passed unanimously.
Minutes prepared by Bill Wager, Ripley County Auditor Minutes are unofficial until approved at the next Commissioners Meeting.
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