RIPLEY COUNTY COMMISSIONERS
Robert Reiners, President
10105 N Spades Rd
Sunman, IN 47041
608 Clearview Lane
Versailles, IN 47042
P.O. Box 66
Friendship, IN 47021
Meetings begin at 7:00am at the Highway Garage and at 8:00am in the Commissioner's meeting room located in the Annex Building
Commissioner's Meeting Minutes
Minutes prepared by Bill Wagner, Ripley County Auditor
Commissioners meeting opened promptly at 7:00AM on Monday, March 17, 2014 at the Ripley County Highway Department, Osgood, Indiana.
Commissioners Robert Reiners, Mark Busching, Gary Stutler, and Auditor William Wagner were in attendance for the meeting.
An employee of the highway garage came before the commissioners with a complaint that he had to run a piece of equipment when the person he understood that been hired to run the equipment was working on another job. He was advised that even though each employee had a job description, such as truck driver, it did not stop that person from being assigned different jobs if needed. This also applied to being originally assigned to work for a district as any employee could be assigned work in another district as well if needed.
Mr. Warren Bruns-Parks- appeared to review the work they wished to do at the Park. The ramp at the office and the gutter project was discussed and Commissioner Stutler moved to approve the project for a total of $12,638.00 with Jerry’s Gutters-funds to come from EDIT. Commissioner Busching seconded and the motion passed unanimously.
The 4-H Junior Leader stand needs replaced and the preliminary estimate is approximately $7000.00. This does not include concrete and electric. They will apply for a grant for this project and will obtain additional information and quotes for this project.
The Livestock barns need to have lighting updated and the commissioners agreed to proceed with quotes for this project. Parks will provide the labor on the lighting.
The replacement of the fence along the grandstand will be replaced with large wall concrete blocks stacked to make a barrier. They are to be obtained from Holman for a charge of $15.00 each plus delivery. Commissioner Stutler moved to approve the purchase of up to 400 of the blocks for $15.00 each plus delivery-funds to come from EDIT. Commissioner Busching seconded and the motion passed unanimously.
Commissioner Stutler requested a list of vehicles to dispose of at the highway garage fleet be composed and quotes obtained.
Auditor Wagner advised he had received a request to have the highway garage contact Mr. & Mrs. Lester Young to resolve an issue with a snow plow damaging their yard and throwing sod into their driveway and yard. Foreman Schoenegg is to contact them to try to resolve the issue.
With no further business to discuss Commissioner Busching moved to recess to the Annex meeting room. Commissioner Stutler seconded and the motion passed unanimously.
Commissioner Busching moved to reconvene with a second from Commissioner Stutler. Motion passed unanimously and the reconvened with the Pledge to the Flag.
Commissioners Reiners, Stutler, and Busching were present as well as County Attorney Ertel and Auditor Wagner.
Maintenance-Mr. Johnnie Lohrum 8:18:12
Mr. Lohrum advised the generator had not worked to automatically switch over. There are some questions as to the problem and he was instructed to call Glenwood Electric. He reported later in the meeting he had called and they advised to call someone with experience on the generator owned by the county.
Technology-Ms. Kelly Vollet
Ms. Vollet advised she needed to be notified as well as the Health Department any time the generator would be worked on or the electric is down as this creates problems with the servers and the refrigerators the Health Department keeps the vaccines in.
Coroner-Ms. Lauren Tielking 8:20:00
Ms. Tielking appeared due to an issue with hiring a deputy coroner. She had not followed the proper procedure with the commissioners and needed to obtain approval. The commissioners reviewed the application for Mr. Ron Reynolds. After review Commissioner Busching moved to approve and waive the internal advertising requirement and adjust Mr. Reynolds’ start date to 3/17/2014. Commissioner Stutler seconded and the motion passed unanimously.
Planning-Mr. Tad Brinson 8:31:30
The commissioners questioned Mr. Brinson about the requirements for the 4-H Junior Leader stand. He advised they would not need an architect but would require State approval for the building.
Mr. Brinson also presented the request by THA Properties to have property rezoned from R-2 to R3. The Town of Osgood had no objection and the Planning Commission had voted favorably. Commissioner Busching moved to approve the request with a second from Commissioner Stutler. Motion passed unanimously. (See Ordinance 2014-01)
Also discussed was the issue with people not getting inspections and occupancy permits for their building project and the property NOT being added to the tax rolls. One option would be to change to order of the inspections to make the permanent electric the last inspection. It will be investigated further.
Southeastern Indiana Recycling District-Mr. Aaron Bell 9:00:00
Mr. Bell presented the annual report for 2013 and reviewed the items they were focusing on for 2014. They continue to focus on schools, helping small businesses recycle, and obtaining a recycle location for Batesville and its surrounding area.
Sheriff Department-Chief Deputy Bradley: Mr. Paul Wells
Mr. Wells advised the dishwasher was installed and working well. QPH is in the process in changing the HVAC controls but is waiting for the weather to warm up.
He advised he was still negotiating on the x-ray machine for the courthouse security for high profile cases. Commissioner Busching moved to approve a maximum of $6000.00 for him to work with and this was seconded by Commissioner Stutler. Motion passed unanimously.
Mr. Wells presented the commissioners with 3 quotes for the refinishing of the kitchen floor and in the jail. (Real Time Detention-$37740.62, Shelby Coatings, Inc.-$66985.00, and Surface Solutions, Inc.-$24996.00) He was given information by Commissioner Reiners and requested to contact them as well for information.
Commissioner Busching moved to approve two new Chargers for the Sheriff Department with a second from Commissioner Stutler. Motion passed unanimously.
EMS-Mr. Jim Corbin 9:30:30
Mr. Corbin advised the new vehicles had been received and they were removing decals from the old ones and would take the old ones to the highway garage when done.
He advised the transfer service was becoming very busy and he would be meeting with Margaret Mary Health on providing Hospice transports for them as well.
Commissioner Reiners advised Mr. Corbin that Mr. Keith Sierverding would be visiting each rescue unit to review their operation and make recommendations to help them operate more efficiently and work on ideas to increase revenue.
Highway Garage- Mr. Owen Heaton 9:35:00
Mr. Heaton advised the State of Indiana bids for salt for 2014/2015 was being made ready and Ripley County needed to determine how much they would request. After discussion it was decided to request 1200 tons.
10:08:10— The commissioners discussed Ordinance 2001-14 which allows for certain claims to be paid in advance of approval of the commissioners. Item #15-Reimbursment for conference expenses incurred while attending approved conferences was discussed and it was determined that approved conferences would include non State called meetings attended by office personnel. These would be required to meet the requirements for meetings and overnights as now in effect and as long as there were not questions on the claims turned in and they were in proper form they could be paid upon submission.
Item #15-Payroll was also discussed as to changing pay dates to Friday. Upon discussion it was determined that it would be discussed later for a possible change for 2015.
The subject of a county credit card to be kept in the Auditor’s Office was discussed. Several office holders were present and provided ideas for the required use of the card. It is to be further discussed and Attorney Ertel will draft a sample Ordinance for the Commissioners to consider. The card would be required to be checked out by the office holder/employee and could only be used for hotel rooms and parking charges.
The Easy Water proposal was discussed and Auditor Wagner was asked to contact the references provided for their input and experience with the system.
Auditor Wagner asked the commissioners if they desired him to contact the concrete contractor to discuss some solutions for the curb on the southeast corner of the parking lot. They advised him to do so.
Minutes of the March 3, 2014 meeting:
Commissioner Busching moved to approve the minutes as presented. Commissioner Stutler seconded and the motion passed unanimously.
Commissioner Busching also moved to approve the claims as presented with a second from Commissioner Stutler. Motion passed unanimously.
Thing that need signed:
Commissioners signed payroll sheets, claim vouchers, claims being paid from the commissioners’ budget, and the minutes of the March 3, 2014 meeting.
With no further business to attend to a motion was made by Commissioner Busching to adjourn. Commissioner Stutler seconded and the motion passed unanimously.
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