10105 N. SPADES RD

SUNMAN, IN 47041

 (812) 623-3209





(812) 689-7119



P.O. BOX 66


(812) 667-5505




2011 Meeting Schedule

Meetings begin at 7:00am at the Highway Garage and at 8:00am in the Commissioner's meeting room located in the Annex Building

Monday, January 10

Monday, July 11

Monday, January 24 Monday, July 25
Monday, February 7 Monday, August 8
Friday, February 18 Monday, August 22
Monday, March 7 Friday, September 2
Monday, March 21 Monday, September 19
Monday, April 4 Monday, October 3
Monday, April  18 Monday, October 17
Monday, May 2 Monday, October 31
Monday, May 16 Monday, November 14
Friday, May 27 Monday, November 28
Monday, June 13 Monday, December 12
Monday, June 27 Thursday, December 22



Minutes prepared by Bill Wagner, Ripley County Auditor

Commissioners meeting opened promptly at 7:00AM on Monday, March 7, 2011 at the Ripley County Highway Department, Osgood, Indiana.

Commissioners Robert Reiners, Mark Busching, and Gary Stutler were in attendance for the meeting.

Auditor Wagner was also present for the meeting at the Ripley County Highway Garage.

Superintendent Heaton advised he had received a call from USI on the Federal mandate for sign inventory.  It would need to be done by 2012 and there was a grant available on a 90/10 sharing with the Federal government.  USI is to be at the annex with further information.

The salt storage building was discussed.  A regular building 40x80 feet with metal and posts was estimated at $12,610.00 and a tarp building 42x96 feet was estimated at $18,085.00.  Neither included a concrete floor in the estimate. 

Commissioner Busching moved to build a 40 footx80 foot building with posts set in concrete, treated lumber interior walls, lime floor, and metal exterior walls and roof.  Commissioner Stutler seconded and the motion passed unanimously.

Mr. Wayne Peace advised he had been contacted by FEMA to estimate the cost of damage cleanup for the ice storm for the removal of trees and to clear roads.  He had done so and provided the commissioners with the figure of $42,392.00. Superintendent Heaton will review and provide the results to FEMA when they visit the county.

Mr. Warren Bruns-Ripley County Parks- introduced the new Park Manager-Ms. Shanna Joseph.  He advised they had found a truck at Shirks in Greensburg.  After the bed swap and set up of the newer truck the cost was to be $19,000.00.

He also advised they were waiting on Osgood for the drainage project so they knew what they would have to do to drain the Park and Track.  He questioned how much work the county could help with when they start leveling and draining the track.  The commissioners advised that there would not be much time available since the highway would be building the salt building.

The quotes on the house demo were received and opened. 

Roy Holman Excavating bid $3900.00 and Ken Copeland Excavating bid $7440.00.  Commissioner Busching moved to accept the bid from Roy Holman Excavating with a second from Commissioner Stutler.  The motion passed unanimously.

With nothing further to discuss Commissioner Busching moved to recess to the Annex Building.  Commissioner Stutler seconded and the motion passed.

Commissioner Busching made the motion to reconvene while Commissioner Stutler seconded, motion passed.  The meeting was reconvened at 8:20 am at the Ripley County Annex building in Versailles, Indiana and opened with the pledge of allegiance.

Commissioners Reiners, Busching, and Stutler were present as well as Auditor Wagner and County Attorney Ertel.

Maintenance:  Mr. Johnnie Lohrum (8:25:22 )

Mr. Lohrum advised the annex building had a leak and he would try to find it once the roof dried up.

8:30:11  Mr. Scott Huffman-EMS Director

Mr. Huffman brought the signed Rescue 10 contract  to the commissioners.  Commissioner Busching moved to accept the contract with a second from Commissioner Stutler and the motion passed unanimously.

Technology:  Ms Kelly Vollet (8:35:45)

Ms. Vollet presented the commissioners with Scheme 4 from LWC to review and make any changes before they meet with offices to determine the layout of offices. 

She also advised she had ordered a new lock for one of the court doors that was defective.  She advised the Sheriff wanted to get started with the installation of the cameras in the courthouse and that he had been provided a master key for the courthouse doors.

Area Planning:  Mr. Tad Brinson (8:57:00)

Mr. Brinson presented the Ordinance requested by Homeland Security for the model building codes.  This had been prepared in 2010 and just returned by Homeland Security.

Commissioner Busching asked Mr. Brinson about a couple places in Milan that needed to be cleaned up and Mr. Brinson advised he would look into them.

The Shelton property in Elrod cleanup has been delayed 60 days due to a request to the court for more time due to health problems of the owner.

Drainage Issue:  Mr. Garry Wright ( 9:03:40)

Mr. Wright informed the commissioners of the drainage problem he was having with surface water running into his lake.  He has replaced the dam etc. and did not know what to do with the recurring damage.  It was determined that the drainage board had no jurisdiction since Mr. Wright lived in Holton town limits and there was no obstruction causing the water problem on his property.  Mr. Wright was advised to seek legal counsel and contact the Holton Town Board to find a solution.  Mr. Wight thanked the commissioners  for their recommendation.

Regional Planning:  Ms. Mary McCarty (9:18:35)

Ms. McCarty requested the commissionerís signatures on the resolution authorizing submission for the Delaware Fire Department grant.  Commissioner Busching moved to sign the request with a second from Commissioner Stutler and the motion passed unanimously.

Ms. McCarty also presented the various following for signatures:

1)      CDBG Disclosure Report

2)      Civil Rights Certification

3)      Community Development Block Grant Small Cities Program

4)      Status of Permits

5)      Readiness to Proceed Certification

6)      Status of Required Environmental Review Process

7)      Citizen Participation Report

Commissioner Busching moved to sign the above listed with a second from Commissioner Stutler and the motion passed unanimously.

Ms. McCarty also provided the following list of Sub-recipient  Semi-Annual Reports for signature:

1)      New Marion Vol. FD (2010)

2)      Osgood Public Library (2009)

3)      Hoosier Hills Regional Water (2010)

4)      Osgood Public Library (2010)

5)      Osgood Public Library 2010

Commissioner Busching moved to sign and accept these reports with a second from Commissioner Stutler and the motion passed unanimously.

Horsefeathers Therapeutic Learning Center:  Ms. Jennifer Sturgeon

Did not appear.

Osgood Sewer Department:  Mr. Tony Wood (9:50:00)

Mr. Wood appeared to discuss the sewer line extension from Osgood to the County Highway Garage and Recycle Center.  Ms. Linda Kreinhop, Osgood Council Member was also in attendance.  He advised the town would handle the construction of the line and provide the engineering through the town but the county would be responsible for the monetary expense.  The Town of Osgood would maintain the line but the pump station would be the responsibility of the county.  He presented the engineering fee (not to exceed $5000.00) and estimated cost of the construction (not to exceed $60,071.00) but stated it was a worst case scenario and he would use local contractors and keep the cost down as much as possible.  Commissioner Reiners questioned what would happen if other people or businesses would tap into the line.  The Town will discuss at their next town board meeting.  Since the SISWD is going to participate in the funding it was determined that Commissioner Busching would talk with them at the next SISWD meeting to determine their level of participation and report back to the commissioners.  A decision will be made at that time.

Humana:  Ms. Sarah Pennington and Mr. Brad Samples (10:16:00)

Information on HAS Health Accounts was presented as an option for the commissioners to present to the employees at renewal. 

The commissioners agreed they would like to present these accounts as an option.  They will work on presentations.

Treasurer:  Ms. Earline Copeland (11:00:15)

Ms. Copeland presented Ordinance No. 2011-03 for approval to charge for Real Estate tax profiles from title searchers.  This was reviewed and Commissioner Busching moved to approve the Ordinance with a second from Commissioner Stutler.  The motion passed unanimously.

USI Consultants:  Ms. Sherri Hinds & Mr. Greg Wendling (11:08:30)

Ms. Hinds introduced Mr. Wendling who advised the commissioners on the Federal Mandate of sign inventory.  He advised them grants for the inventory and for upgrades were available.  He stated USI would submit the paperwork for the inventory for the County at no charge.  Once the grant status is determined the commissioners can determine who will do the inventory. 

He also stated there were some funds available for bridge projects and USI would keep the commissioners informed.  April 22, 2011 is the deadline for application and these grants are usually an 80/20 split.

Commissoner Busching moved to approve USI to send the application for a grant for the sign inventory with a second from Commissioner Stutler.  The motion passed unanimously.

Mr. John Holzer:  Town of Versailles (11:40:12)

Mr. Holzer appeared to determine the repair of the clock.  The Town had repaired the clock and he wanted to know the status of the wood repair.  He advised the commissioners the Town of Versailles would use the grant money received from Tyson in the amount of $3300.00 towards the wood frame repair.  It was determined that after the grant money was used the commissioners would finish payment of the wood repair and any repairs to the clock and tower would be split 50/50 between the Town of Versailles and Ripley County in the future.

APEX Benefits Group:  Ms. Toni Stinson & Mr. John Gause (11:53:00)

Mr. Gause requested from the commissioners permission to quote the renewal health insurance coverage for the county.  The commissioners advised him they would gladly entertain a quote from him.

He requested the commissioners give him a letter to provide Anthem to give him the right to work with Anthem on a quote.  The commissioners agreed and signed a letter to that effect.

The Commissioners reviewed the Ohio County Grant Agreement.  Commissioner Stutler moved to sign the agreement with a second from Commissioner Busching and the motion passed unanimously.

The Commissioners also reviewed the contract from Rumpke.  Commissioner Busching moved to sign the contract with a second from Commissioner Stutler and the motion passed unanimously.

County Attorney Ertel advised the commissioners he will prepare an Ordinance to establish the limit the county will reimburse for Veterans Burial.

Attorney Ertel also discussed the contracts with LWC Incorporated and CCI.  He still had some questions on certain provisions and reviewed them with the commissioners.  The commissioners advised him to contact the companies and work out those problems as he felt was necessary and advise them.

Also discussed was the retirement notice Eudora Hilton had tendered for April, 2011.  It was decided they would accept resumes and hire a full time person to replace her.

A request for an 11 month extension for COBRA coverage had been requested by a former employee whose COBRA coverage was expiring in March.  This was discussed and the timeline presented.  It was determined that since the former employee had NOT provided the documentation in the required time frame they could not grant the extension

Commissioner Busching moved to accept the minutes of the February 18, 2011 meeting with a second from Commissioner Stutler.  The Motion passed unanimously.

The commissioners signed payroll sheets, claim vouchers, claims being paid from the commissionersí budget, minutes of the last meeting, The Ohio County Grant Agreement, and the Rumpke contract.

Auditor Wagner presented the estimate for bookbinding from Jeff Saxton, Bookbinder.  It would complete the books in the Auditorís office at this time.  Normal charge would be $11,550.00 if all were done but if done at one time he would do the service for a flat $10,000.00.  Auditor Wagner asked if the commissioners would want to do them all or a few each year.  It was decided that Auditor Wagner would contact Recorder Bradford to see if she needed any bound and if she did not have all those done in the Auditorís office at one time.

With no further business to come before the commissioners a motion to adjourn was made by Commissioner Stutler and seconded by Commissioner Busching.  The motion passed unanimously.



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