RIPLEY COUNTY COMMISSIONERS
Robert Reiners, President
10105 N Spades Rd
Sunman, IN 47041
608 Clearview Lane
Versailles, IN 47042
P.O. Box 66
Friendship, IN 47021
2012 Meeting Schedule
Meetings begin at 7:00am at the Highway Garage and at 8:00am in the Commissioner's meeting room located in the Annex Building
Commissioner's Meeting Minutes
Minutes prepared by Bill Wagner, Ripley County Auditor
Commissioners meeting opened promptly at 7:00AM on Monday, March 5, 2012 at the Ripley County Highway Department, Osgood, Indiana.
Commissioners Robert Reiners and Gary Stutler were in attendance for the meeting. Commissioner Busching was absent due to rehab from surgery.
The culvert on 200W close to Hopewell Road intersection was discussed. The “concrete” that plugged the culvert under Hopewell found by Mr. Ray Raney turned out to be a metal piece dug up by Foreman Bob DeBurger. The commissioners stated that since nothing could be found that indicated a culvert had been there they could not put another under Hopewell Road. The ditching that has been done is all they are going to do at this time. They will inform Mr. Raney when he appears at the meeting when reconvened in the annex building.
The highway garage was advised they needed to log all miles, fuel, hours, trucks used, etc for the tornado disaster at Holton for clean up to turn in for disaster reimbursement.
The commissioners discussed and decided to go to Council to ask for funds to chip and seal roads in each district. Auditor Wagner was instructed to prepare an appropriation request with the money coming from the highway general budget.
Mr. Kissell advised the commissioners the company that manufactured the distributor was working on a solution to update the computer on the distributor. He will advise but they are not hopeful it can be done easily.
The front end loader was discussed and Mr. Kissell stated he was continuing to look for units that may be acceptable. He had information on re-conditioned units in Evansville for approximately $78,000.00. He was advised to hold off until the chipper box was completed.
Overtime for snow removal by the bridge crew was discussed and the recommendation that their time be reimbursed by the highway. This will be investigated.
With no further discussion Commissioner Stutler moved to recess to the annex. Commissioner Reiners seconded and the motion passed.
Commissioner Stutler made the motion to reconvene while Commissioner Reiners seconded. The motion passed. The meeting reconvened with the Pledge of Allegiance.
Commissioners Reiners and Stutler were present as well as County Attorney Ertel and Auditor Wagner. Commissioner Busching was absent due to rehab from surgery.
8:29:30—Mr. Johnnie Lohrum—Maintenance
Mr. Lohrum advised he had found the place the birds had entered the clock tower and that it had been repaired. He advised the other repairs to the restrooms had been completed as well.
Ms. Ginger Bradford asked about help for Holton from the tornado damage and was informed once the roads were taken care of due to the ice the highway would be helping the town and clearing road ditches.
8:39:12—Drainage-Mr. Ray Raney
Mr. Raney appeared and was told the culvert could not be found and what he had located was a metal piece. He was advised that the ditching that had been completed was all that could be done.
He then requested the culvert under 200W be plugged to stop water from flowing west. He was advised that a culvert would not be plugged and there was nothing further that the county could do.
Mr. Raney had submitted a claim of $45.00 for his services in locating the culvert. Commissioner Stutler moved to deny the claim with a second from Commissioner Reiners and the motion passed.
8:55:05--Technology-Ms. Kelly Vollet
Ms. Vollet had nothing at this time.
8:57:00—Personnell Issue with Mr. Mike Jeffries
The commissioners met with Mr. Jeffries on information that had been given them about placing offensive remarks about county residents and businesses that he had been involved with through inspections in his capacity as Building Inspector. A county computer had been used to post remarks on Facebook as was determined by printouts that the commissioners had received. Also in question was a doctor visit and trip to a pharmacy to get a prescription made during business hours. There was no record of comp time taken for this.
Mr. Jeffries presented his side and the commissioners took the issue under advisement until later in the day. Mr. Jeffries was advised he would be notified of their decision later.
9:19:00—Ms. Carla Miller appeared to advise the commissioners she thought the air quality of the third floor was a problem with her and other co-workers. She requested the commissioners have an air quality check done. The commissioners advised they would follow up with an air check through the Health Department.
9:21:55—Treasurer-Ms. Earline Copeland
Ms. Copeland advised the commissioners that county funds had been deposited to Friendship Bank except for a buffer at UCB to cover outstanding payroll checks. Once they felt all were accounted for they would close the UCB account and deposit into Friendship Bank.
Ms. Copeland had questions on the FMLA and earning sick time while on the leave. Attorney Ertel stated he would check to see what the law allowed and would advise. She also asked about the decision of the commissioners on adhering to the Employee Handbook in using anniversary date for benefits to be calculated. She was advised they were adhering to the Handbook.
Auditor Wagner discussed the calculation of sick time. Some departments were interpreting a “day” to be whatever shift was being worked. The commissioners stated the “shift” had nothing to do with the calculation as the “day” as referred to in the handbook was determined to be a 35 or 40 hour work week. 80 hours is the maximum for the bi-weekly pay period which translates to an 8 hour day. For those on a 70 hour pay period it would be a 7 hour day.
Auditor Wagner again confirmed that on the pay period of 2/27/2012-3/9/2012 any incorrect calculations will be corrected to show the maximum sick time allowed. Also any incorrect calculations would be corrected and shown beginning this pay period. He was advised that was correct.
9:42:35—Mr. & Mrs. Bauer was present to sign an agreement allowing permission remove the shed on the property being purchased by the county and relocate the temporary fencing. This agreement was signed.
9:49:00—Clerk—Ms. Mary Ann McCoy
Ms. McCoy advised the commissioners the voting machines had been checked and for training from GBS for the poll workers would be $750.00 and would include all expenses. Commissioner Stutler moved to approve the charge with a second from Commissioner Reiners. The motion passed.
10:22:00—Health Department—Ms. Pat Thomas
Ms. Thomas requested the commissioners waive the fee for the tornado victims that may have lost their birth certificate and need a copy. The commissioners agreed to waive the fee.
Ms. Thomas advised that the E.H. Specialist position made vacant by Mr. Andy Bryant’s retirement had been filled by Mr. Tony Snyder.
10:28:11--LWC- Mr. Gary Turner & Mr. Sam Puterbaugh
Mr. Turner addressed several issues with the annex building. He advised office holders would be interviewed and furniture assessments would be made for office layout and specs for furniture bids. He advised updates from interviews with probation, clerk, and prosecutor on their needs for the renovation of the existing courthouse.
Mr. Puterbaugh gave an update on the building project and % of completion. More activity will be seen by the end of March as brickwork etc. will begin.
11:59:00—APEX-Mr. John Gause and Ms. Toni Stinson
The representatives reviewed the mid- year offering for the HSA and advised only 9 people took advantage. The education of the employees for the HSA program was discussed and will be followed up on in the future.
Claims review showed the county had a bad year for claims with several large claims and those were discussed.
APEX is in the process of obtaining quotes for the June renewal and has obtained quotes from other dental carriers that may have a larger network in this area.
The development of a Benefit Statement to each employee to show what the county pays for them in benefits will be pursued and given to the employee after the renewal in June.
Suggestions from APEX for consideration by the commissioners were:
1) Have the employee pay the difference in the low deductible and the HSA.
2) Commissioners provide some of the deductible cost of the HSA for an employee.
3) The use of a spousal carve out if an employee’s spouse has access to group health coverage.
4) Consider a wellness program.
5) Look at other networks for the coverage.
These ideas will be considered by the commissioners and determination made at a later date.
12:56:00—Attorney Ertel provided information on Cedarbridge for the housing of juvenile inmates. They would provide transportation to hearings and pick up the juvenile and transport to their facility for a contract price of $99.00 per day. Attorney Ertel advised he had made some revisions to the contract and was satisfied with it.
Commissioner Stutler then moved to sign the revised contract with Cedarbridge with an initial purchase of 200 beds at the price of $99.00 per day. Commissioner Reiners seconded and the motion passed.
1:14:15—Council Member Dunbar provided the commissioners with statistics on the building permits that are down significantly over the past five years. The commissioners thanked him for the information.
Mr. Patrick Rose introduced the FEMA representative, Ms. Gerri Husband, to the commissioners and advised she was helping with the necessary procedure for the tornado disaster. Ms. Husband advised the commissioners that after the initial 72 hour period normal contracting procedure needed to be followed to comply for eligibility for reimbursement of expenses.
1:42:40—Mr. Mike Jeffries—Mr. Jeffries was called back to the meeting and the commissioners and Attorney Ertel explained the violations of the Employee Policy Handbook that had occurred. At that time Mr. Jeffries stated he would resign and the commissioners accepted his resignation.Commissioner Stutler moved to approve the minutes as written with a second from Commissioner Reiners. The motion passed.
The commissioners signed payroll sheets, claim vouchers, claims being paid from the commissioner’s budget, and the minutes of the February 17, 2012 meeting.Being no further business, Commissioner Stutler moved to adjourn, with a second from Commissioner Reiners. The motion passed.
Return to Ripley County