RIPLEY COUNTY COMMISSIONERS
Robert Reiners, President
10105 N Spades Rd
Sunman, IN 47041
608 Clearview Lane
Versailles, IN 47042
P.O. Box 66
Friendship, IN 47021
Meetings begin at 7:00am at the Highway Garage and at 8:00am in the Commissioner's meeting room located in the Annex Building
Commissioner's Meeting Minutes
Commissioners meeting opened promptly at 7:00AM on Friday, March 4, 2013 at the Ripley County Highway Department, Osgood, Indiana.
Commissioners Robert Reiners, Mark Busching, Gary Stutler, Auditor William Wagner and Attorney John Ertel were in attendance for the meeting. Also in attendance were Cindy Ward of Ripley Publishing, Council Member Mark Horstman, Mr. Kevin Hensley of the Town of Versailles, Sheriff Tom Grills and numerous members of the Sheriff Department, and Mr. Tony DeLuca of Northern Clearing.
The meeting came to order and Mr. Hensley advised that Midwestern Engineers had presented a possible solution to the issue of the grinder pump that the county jail dumps into. They were suggesting a bar screen that catches the debris before it gets to the grinder and dumps it into a catch hopper that can be dumped into the garbage. He also advised the jail is not the only structure that uses this grinder station. More information will be obtained and discussed.
The Sheriff then spoke in reference to the Deputies providing escorts to Northern Clearing for their trucks and security for their equipment yard. He stated Northern Clearing had contacted the Sheriff Department December 12, 2012 about the escorts. Sheriff Grills stated he felt the issue was one of public safety and he had approved the escorts and security for the equipment yard. He advised the deputies involved in the escorts and security for the equipment yard were off duty and were being paid by Northern Clearing. He also stated he had told the deputies to hold “X” amount of the pay received to reimburse the county for fuel for the cars.
Mr. Tony DeLuca spoke for Northern Clearing in that they had received approval from the commissioners to proceed with the escorts and security for the equipment yard. He also stated he had been in contact with Enterprise Pipeline about using the Sheriff’s Department off duty deputies for escort for them as well and would pay mileage for the cars as well.
The commissioners stated that they had never been approached nor had given approval for the use of the cars. The only discussion the commissioners had with Northern Clearing had been about the amount of bond and cutting and boring roads. The issue was the use of the county owned or leased vehicles for personal use, other than to and from work, is prohibited. Also, County vehicles will not be used in any capacity of second employment unless authorized by the Board of Commissioners. (Found on page 49 of the Ripley County Employee Policy Handbook effective 1-1-2013)
The nepotism policy was mentioned and Sheriff Grills stated that he only had to complete a form annually that stated he had not violated the nepotism policy. The issue of commissioners’ review of new hires was discussed and Sheriff Grills stated he had received the policy change effective July 1, 2012 but had not paid much attention to it as he is busy. There were other issues to discuss but time did not allow. The Sheriff stated he would come back in two weeks to discuss the other issues.
Mr. Mike Raney dropped off information on a meeting about lubricants for the highway to attend.
EMS Director Scott Huffman announced effective 3/4/2013 he was resigning as the EMS Director. He requested to stay on as an EMT and will help a new interim director or director until 4/5/2013. He recommended Mr. Jim Corbin to take over as interim director and be named as the new director. Mr. Huffman has discussed Mr. Corbin with Margaret Mary Hospital and they have no objections. The commissioners advised they would discuss the issue in Executive Session after the regular meeting today.
Commissioner Busching moved with regret to accept Mr. Huffman’s resignation with a second from Commissioner Stutler. The motion passed unanimously.
With no further business to discuss Commissioner Busching moved to recess to the Annex meeting room. Commissioner Stutler seconded and the motion passed unanimously.
Commissioner Busching made the motion to reconvene while Commissioner Stutler seconded. The motion passed unanimously and the meeting reconvened with the Pledge to the Flag.
Commissioners Reiners, Stutler, and Busching were present as well as County Attorney Ertel and Auditor Wagner.
Maintenance-Mr. Johnnie Lohrum 8:52:34
Mr. Lohrum provided the preventative maintenance quote from QPH which included the courthouse and the annex. Commissioner Busching moved to allow QPH to do the maintenance for both to the end of 2013. At that time quotes will be received for 2014. Commissioner Stutler seconded and the motion passed unanimously.
The Cintas quote for the installation of fire detectors was considered for $5327.00. Commissioner Busching moved to approve with a second from Commissioner Stutler. The motion passed unanimously. Will be paid from Cum Cap Building.
Commissioners Reiners stated his regret for the resignation of Mr. Scott Huffman as the EMS Director. Mr. Huffman has developed the EMS for the county to an extremely high level and his devotion will be missed. However, the county wished him well and much success in his new endeavor.
Technology—Ms. Kelly Vollet 8:57:13
The courthouse renovation required $2500.00 additional for the phone system and was not a part of the scope of work for Maxwell Construction.
EMS—Mr. Patrick Rose 8:58:00
Mr. Rose presented the revised cost estimate for the Town of Holton for repair and clean- up of the Town Hall. $1596.27 cost was broken down as:
Utilities increase ------$252.67
Commissioner Stutler moved to approve the request and use the Harrison County Tornado relief funds. Commissioner Busching seconded and the motion passed unanimously.
Blue Flame-Lawrenceburg—Mr. Randy Sizemore 9:00:40
Mr. Sizemore notified the commissioners of a meeting at Indiana Supply for information on converting the highway vehicles to propane for cost reduction of operating the vehicles.
Hoosier Hills Water—Mr. Scott Stearns and Attorney Peter King 9:03:50
Mr. Stearns appeared to request the use of highway easements for installation of the water lines of Division G and Division H projects to serve Holton Water Corporation and the Town of Versailles.
He explained the issue of the water problems with Versailles water and the need to provide a new source for the Town of Versailles. Commissioner Reiners stated that the landowners own to the center of the road and the county’s easement only provides the county rights of maintenance of the roads and ditches. The county could only give permission to cut the roads with the water line.
Attorney King spoke to the past use of county highway easements. He agreed that if the water line was in the county right-of-way Hoosier Hills Water would be responsible to move the line if the roadway needed to be expanded. Attorney Ertel explained the request should be more specific as to each location to be involved.
Ms. Brenda Wetzler raised questions about the water line and received answers from Mr. King. Hoosier Hills Water will work with Attorney Ertel and Ripley County Highway Superintendent and the landowners affected to resolve the issues. Mr. John Holzer spoke to the delay if the issues were not resolved quickly and the need to continue with the project since funding has been granted.
LCC—Ms. Paula Goodpaster—Grant Sponsor 9:49:10
Ms. Goodpaster spoke with the commissioners on sponsoring the grant for LCC to receive a grant for the Drug-Free Communities Support Program from the Federal Government which would allow full time operation. The grant would be for a 10 year period at which time the program would be self-sustaining. If not self-sustaining at the end of the 10 year period the program would revert to part time. Commissioner Busching stated he wanted Council agreement before he would move or vote to sponsor the program. Commissioner Busching then moved to table the request for further information with a second from Commissioner Stutler. The motion passed unanimously.
Workforce Development—Mr. Marty Hon
Mr. Hon, President of the Workforce Development Board, requested the Commissioners attend the meeting 3/15/2013 at the Osgood Town Hall 10:00am. Officials will be elected at this meeting and the liability for Workforce One will be discussed.
Clerk—Ms. Mary Ann McCoy 10:26:10
Ms. McCoy advised Mr. Paul Mathews resigned from the election board and Mr. David Green will take his place. Election machines will be moved to a separate location in the annex upstairs storage since they need charged in April. The commissioners agreed until evaluated later.
Maxwell Construction—Mr. Brad Rullman 10:31:45
Mr. Rullman provided information to the commissioners on changes a written change order is needed and he had submitted to LWC. The commissioners advised they would respond to the changes.
He will provide information where they stand with the project so it can be determined without participation from LWC.
Prosecutor—Mr. Ric Hertel—Renovation and Employment 10:40:00
Mr. Hertel advised Title IV funds would be available through his department for furnishing the Child Services office and thanked the commissioners for the barrier between the public and employees.
Also he advised he hires interns for the summer in his office. He was advised to advertise and bring the prospects to the commissioners for approval.
10:40:00—Mr. Darrell Hoyer
Mr. Hoyer spoke about the TIF being pursued by the City of Batesville as a concerned citizen. He expressed the need for economic development in Ripley County but felt people did not understand the workings of TIF.
Commissioner Busching moved to approve the minutes of the February 15, 2013 meeting with a second from Commissioner Stutler. The motion passed unanimously.
The commissioners signed payroll sheets, claim vouchers, and minutes of the last meeting. Commissioner Busching moved to approve the Commissioner’s Report with a second from Commissioner Stutler. The motion passed unanimously.
An appointment for the Ripley County Convention, Visitor, and Tourism Commission was presented with a request for Ms. Marianne Wiggers and Mr. Paul Sipples reappointment to the board. Commissioner Stutler moved to approve the request with a second from Commissioner Busching. The motion passed unanimously.
LWC‘s request for professional service in the design for the natural gas line for a future natural gas generator was presented. Commissioner Busching moved to approve with a second from Commissioner Stutler. The motion passed unanimously.
A quote from Cardinal Pest Control, LLC for treatment of the offices, basement and additional areas of the courthouse was presented for $125.00 per month. Commissioner Busching moved to approve with a second from Commissioner Stutler. The motion passed unanimously.
A request from LWC to release the balance of retainage for Koch Mechanical, Inc. was presented. Commissioner Busching moved to approve with a second from Commissioner Stutler. The motion passed unanimously.
Funds previously approved for the Town of Osgood for infrastructure in the Osgood Business Park was requested to be released earlier than the normal time period. Commissioner Busching moved to approve the request and Commissioner Stutler seconded. The motion passed unanimously.
Equipment for the care of the terrazzo was discussed and it will be followed up with additional information.
Commissioner Busching moved to recess to Executive Session to discuss the EMS personnel changes. Commissioner Stutler seconded and the motion passed unanimously.
Commissioner Busching moved to re-convene the regular meeting with a second from Commissioner Stutler. The motion passed unanimously.
Commissioner Busching then moved to appoint Mr. Jim Corbin as interim EMS Director. Commissioner Stutler seconded and the motion passed unanimously.
With no further business to come before the commissioners a motion was made by Commissioner Busching to recess until the 3-18-2013 meeting. Commissioner Stutler seconded and the motion passed unanimously.
Minutes prepared by Bill Wager, Ripley County Auditor Minutes are unofficial until approved at the next Commissioners Meeting.
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