RIPLEY COUNTY COMMISSIONERS
5227 W County Rd 800 N
Osgood, IN 47037
214 Spencer Lane
Versailles, IN 47042
Gerald Stutler, President
P.O. Box 66
Friendship, IN 47021
Meetings begin at 7:00am at the Highway Garage and at 8:00am in the Commissioner's meeting room located in the Annex Building
Commissioner's Meeting Minutes
Minutes prepared by Bill Wagner, Ripley County Auditor
Commissioners meeting opened promptly at 7:00AM, Monday, March 2, 2015 at the Ripley County Highway Department, Osgood, Indiana.
Commissioners Stutler, Linville and Busching were present as well as acting secretary Ripley County Highway Dept. secretary, Robin Stegemiller.
President Stutler commented the County Council did not give the Highway Dept. the monies requested for the purchase of (3) three additional new trucks at this time. It was mentioned that Councilman Armbrecht suggest we purchase (1) one truck now and split the cost until the county receives the draw from the State of Indiana. Discussion was held with Commissioner Linville inquiring as to what other accounts are available from which the monies can be drawn. Supt. Heaton states the monies would have to be drawn from Highway General. Another question was raised as to does the county save money by purchasing (3) trucks at a time versus purchasing individual trucks. Additional issues were raised with District 3 Foreman, Ray Toops, stating the county’s need for the 3 new additional trucks to be purchased as soon as possible or the turn-around time would be almost a year for each truck if ordered individually. The topic of servicing the trucks was raised regarding oil changes and general maintenance with Garage Supervisor, Pat Kissell, responding that the engine maintenance was current, it’s more the bodies that are having issues due to salt. The county has taken possession of two (2) of the four (4) trucks currently ordered with the third (3rd) being scheduled for delivery this Friday, March 6, 2015. Commissioner Linville requested that one (1) of the trucks be readied with snow plow and salt box for testing this week and Garage Supervisor, Pat Kissell, stated that all we’re waiting on is the license plate from the state. President Stutler suggested that they contact the county attorney to get the answers needed so the discussion of funding for the additional trucks has been tabled pending contact of John Ertel.
President Stutler initiated the discussion on informing Ripley County taxpayers, via radio and newspaper, regarding the non-replacement of mailbox and posts due to damage occurring during snow removal from county roads. Commissioner Busching made a motion with Commissioner Linville seconding the motion to have County Highway secretary, Robin Stegemiller, send this information to WRBI, Ripley Publishing and the Herald Tribune for announcing and publication. Motion passes with 3 yes votes.
Supt. Heaton mentioned the selling of old scrap with President Stutler agreeing this should be accomplished as soon as possible. Garage Supervisor, Pat Kissell, is in charge of selling scrape for the garage and will make the necessary arrangements regarding this issue before the next Commissioner’s Meeting to be held on March 16, 2015. Supt. Heaton also initiated discussion on his conversation with USI’s Rob Coop regarding the treatment for insects and fire retardant on the old covered bridges in Ripley County, plus mentioning the flooring on the Holton bridge needs attention. Commissioner Busching made a motion to check on quotes for insect and fire retardant application before the next meeting with Commissioner Linville seconding the motion with the Highway Dept. addressing the repairs to the flooring on the Holton bridge. Motion passed with 3 yes votes. Supt. Heaton also mentioned the completion of the new lightning in the Highway Dept. office.
District 1 Foreman, Steve Schonegg, advised the Commissioners that Robert Hortemiller, truck driver, submitted his letter of resignation with Hortemiller’s last day with the county being Friday, March 6, 2015. It was decided that Ripley County Highway Dept. secretary, Robin Stegemiller, is to send the information on the open truck driver position to Kelly Vollet for posting on the Employee Portal Job Opportunity webpage. This information is also currently posted “IN-House” at the Highway Dept.
With no further business, Commissioner Busching moved to recess to the annex meeting room with a second from Commissioner Linville. Motion passed with 3 yes.
Commissioner Busching moved to reconvene with a second from Commissioner Linville. Motion passed with 3 yes and the meeting reconvened with the Pledge to the Flag. Commissioners Stutler, Busching, and Linville were present as well as Amber May, Deputy Auditor and Attorney Ertel.
Maintenance: Mr. Johnnie Lohrum 8:18:25
Mr. Lohrum advised that there was a power outage and if they receive a large bill from QPH it was because he was here around 6-8 hours that day. He had to get in all the systems and he thinks the boiler went off because the electric was out for so long if it hadn’t been out that long it would have reset itself. Commissioner Linville asked why the heat is not attached to the generator and Commissioner Busching said they had checked into that when they built the building and it was cost prohibited to do it. This generator was not that old so the only things hooked up to it are the lights and the refrigerator in the Health Department. He showed Johnnie how to reset it and he will do that when he comes to check on the Courthouse to reset the pumps.
There were concerns about the parking lot. They are either not cleaning or they clean it and it turns into a sheet of ice. Commissioner Linville made a motion for Johnnie to check with Negangard about salting and cleaning the sidewalks and parking lot at both the courthouse and annex Commissioner Busching seconded the motion. Motion passed with 3 yes. Johnnie advised that Negangard will be down to give a quote today. They were here on Sunday to scrape the parking lot.
David Osborne, Ripley County Extension Office was present to have the Commissioners sign paperwork for him. He also stated that he was very appreciative of our highway department and the great job they did cleaning the roads. He has visited other counties and we have the best cleaned roads around.
Technology—Ms. Kelly Vollet 8:30:02
Ms. Vollet advised that she had been gone on vacation while the power outage, etc. happened. She let them know that a switch had went out for the camera systems in the courthouse and it was covered by warranty but not the labor. Boyer came and replaced the part that went out when the electric went out on the phone system. They got the heating and cooling back up with QPH. She was not sure how much the bills for fixing these would be but she would turn them in.
She also advised that a network printer had went out in the Deputies room in the Sheriff’s Office. She had went ahead and purchased one for $248 to come out of Cum Cap Equipment because more than 15 people print to it.
Mr. Lohrum advised that Negangard would be down today to give a quote. And that he had someone down the day before and they scraped the parking lot.
Commissioner Busching moved to approve the minutes of the February 16, 2015 meeting with a second from Commissioner Linville. Motion passed with 3 yes.
Commissioner Linville moved to approve the claims presented with a second from Commissioner Busching. Motion passed with 3 yes.
Commissioners signed payroll sheets, claim vouchers, and claims being paid from the commissioners’ budget and minutes of the February 2, 2015 meeting.
Vicki Powell – Health Department 8:45:01
On the February 1 we posted the position of a part time immunization nurse. They received 10 applications by email, 1 by mail, and 4 phone call about it. They advertised in house per policy and advertised outside. They reviewed all the applications and this is the one they chose – Amy Watson. They also forwarded to Doctor Welsh and the Health Board President and they approved it. She had worked with the Health Department during the H1N1 so has experience. Commissioner Busching made a motion to accept Amy Watson as the part time immunization nurse Commissioner Linville seconded. Motion passed with 3 yes.
Shanna Joseph – Park & Recreation 8:48:53
Mrs. Joseph came before the commissioners to let them know that there had been damage to the building from ice. She presented them with copies of checks and deposits that they had requested. They can’t do anything now because of the ice and stuff. The extension offices gutters didn’t get replaced with the others because they were still good. Commissioner Busching suggested calling Brad Samples about the damage. They may have a deductible but would like her to go through him. She got a bid of $660 from the guy who did the gutters on the other buildings. She will contact Brad about this.
Sheriff—Sheriff Jeff Cumberworth 8:55:32
Sheriff Cumberworth had Schneider Electric with him to present the commissioners with the electrical survey. The jail had multiple camera and lighting failures. He said they were contacted to find out why this was happening. They did multiple measurements for a couple of months. Sheriff Cumberworth said they also looked at the equipment and electrical boxes. They are looking into fixing these before they bring the camera system in.
The problems they found were in the old jail. The older part was built in the 1960’s so all the equipment is outdated and needs to be replaced. The new jail service is still up to code and nothing needs done. There are 2 options one is to have new panels to service the old jail or add the old jail to the new jail so you have one electrical service. The old panels in the jail need to be replaced because they have reached their end of life.
Also, there is a radio antenna which is right in the middle of both parts and when a storm hits you have electrical currents running everywhere. The ideal place for it to be would be in a different building but they don’t have that option. They will need to do new grounding for the antenna which is like 40 or more years old and needs some enhancement. The primary problem is grounding which is why the cameras pop. But before they put new cameras in they want to correct this problem.
The 911 equipment is good but the way they attached to the external grounding is not correct. That is in the report and needs some enhancement but not as much as the jail. With either option they need to put new panels in the jail. They don’t have any estimates on price they were waiting to see which option the Commissioners would like them to do. The Commissioners agreed that they change to one service, new panels and the grounding – internal and external. Commissioner Busching made a motion to have the Sheriff go ahead and see what he can come up with Commissioner Linville seconded. Motion passed with 3 yes.
Mrs. Vollet was asked if she had any questions for them. She asked once this was done were they looking at the camera system. And she asked how the interview with the Rising Sun Regional Foundation. He said that the 25th they should find out. They asked if we would be good to go with half of it. Commissioner Stutler said that they would be grateful to get any amount but they were already going in halfway. They really have no idea how much they are getting $20000 or $40000 or anything. Sheriff Cumberworth said that this is a priority right now and hopes that it will only be a few months.
Larry Eaton 9:16:42
Mr. Eaton was present for an appointee to a Common Wage Construction hearing committee for Milan Schools energy improvement project and will probably cost around $1,000,000. They are needing to appoint this committee before they can bid the project. Mr. Eaton talked to Dennis McKittrick and he has agreed to do it if the Commissioners would like him to. The person has to own property in Franklin or Washington Townships. Commissioner Busching made a motion to appoint Dennis McKittrick with Commissioner Linville seconding. Motion passed with 3 yes.
EMS—Mr. Jim Corbin 9:19:12
Mr. Corbin gave a report to the Commissioners that they had 295 ambulance transports for the year which is up from last year and they had 212 911 calls which was about the same. They are getting pretty busy may have to add another crew. The billing process for the rescues is in place but there were some holdups. When they started in November they just received a check for it two weeks ago. When he knew they were changing over he ramped down with the old billing company so he had money coming in. And apparently the rescues did not when they cut ties they cut ties. If they had runs with the old billing company during those 90 days they didn’t get the money from the old company because they didn’t ramp down. He talked with Heath today and within the next 14 days Rescue 69 should get around $15,000, Rescue 10 $9,000 not sure on Rescue 20 and Rescue 30 still has not went with it they will in April. He filled out the claims for the quarterly draw which he would normally do at the end of the month for the Rescues.
Commissioner Stutler said he had talked to Rescue 69 and he guaranteed they wouldn’t be in the same position next month. Mr. Corbin was fine with that but just fears that they won’t fill out the paperwork correctly for the runs and not get the money back for them. They have burned us before he said we are going to face this time after time for the next 3 years. They keep coming back for more money. It goes back to run volume you have to have around 4000 runs a year there is not enough for all the Rescues if you have one unit then you would make money. But when you have 4 units there are not enough runs to support each one. He is just worried that in 2 months they will be in the same boat. He doesn’t think they are spending their money wisely. Commissioner Busching brought up that they do have a contract with them that says when they get their money so if they give it early then they are breaking the contract. Attorney Ertel said they can always amend it. Attorney Ertel told the Commissioners it is there decision to pay a claim but the State Board of Accounts usually looks down upon paying of a claim in advance of services. There was much discussion on these payments.
Commissioner Linville made a motion to pay the quarterly draw early this one time and this time only – he wanted it to be noted that it will not happen again and that we can blame this on the billing services Commissioner Busching reluctantly seconded. Motion passed 3 yes. Mr. Corbin will turn in the claims today and he isn’t sure of the claim process on these. He later came back and said the claims will be paid out in 2 weeks so they will only be a couple weeks early.
They discussed about the buying of the trucks at the Highway Garage. And had a discussion on maybe changing to hours instead of miles to service the trucks.
The Commissioners requested that Johnnie Lohrum move the clock that was located on the wall where the Ripley County logo was. It was moved into the main foyer. They also asked that he repair some of the wallpaper tears in the room from the chairs scraping it.
They also discussed the leak in the annex that had happened earlier and Attorney Ertel is writing a letter to the company but he requested that if it happened again with all this snow to take pictures inside and out and he would include them with the letter.
They also looked over the lawnmower quotes they had received.
With no further business to attend, Commissioner Busching moved to recess the meeting until 2:00 PM meeting at Margaret Mary Hospital today second from Commissioner Linville. Motion passed with 3 yes.
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