RIPLEY COUNTY COMMISSIONERS
Robert Reiners, President
10105 N Spades Rd
Sunman, IN 47041
608 Clearview Lane
Versailles, IN 47042
P.O. Box 66
Friendship, IN 47021
2012 Meeting Schedule
Meetings begin at 7:00am at the Highway Garage and at 8:00am in the Commissioner's meeting room located in the Annex Building
Commissioner's Meeting Minutes
Minutes prepared by Bill Wagner, Ripley County Auditor
Commissioners meeting opened promptly at 7:00AM on Monday, February 17, 2012 at the Ripley County Highway Department, Osgood, Indiana.
Commissioners Robert Reiners and Gary Stutler were in attendance for the meeting. Commissioner Busching was absent due to surgery and recovery.
Mr. Kissell spoke on the front end loader. He has five dealers looking for one in the $30,000.00 to $50,000.00 range and advised that Tom Huff has one priced at $30,000.00. Commissioner Reiners instructed Mr. Kissell to continue looking and it would be discussed at the next meeting.
A new building need was discussed to store equipment and the command center and health department trailers. It was decided that Superintendent Heaton would obtain a price for a 50x120 building. It was noted this would need a architect drawing for the State Building permit.
Mr. Kissell advised he had checked with the dealer for the distributor and the computer is outdated and could not be replaced. Commissioner Reiners stated that a mechanic should look at it to get a second opinion on repair.
Superintendent Heaton advised that GIBBCO had requested the county take 30 loads of cinders. Commissioner Reiners instructed him to go ahead and accept the loads and build up the reserves.
Commissioner Stutler discussed the sewer extension to the highway garage and advised that Solid Waste would provide $20,000.00 toward the extension if the county would pay the monthly bill.
Brad Samples from Encore Insurance delivered the insurance papers for renewal for 2012. Commissioner Stutler moved to accept the renewal with a second from Commissioner Reiners and the motion passed.
With no further discussion Commissioner Stutler moved to recess to the annex. Commissioner Reiners seconded and the motion passed.
Commissioner Stutler made the motion to reconvene while Commissioner Reiners seconded. The motion passed. The meeting reconvened with the Pledge of Allegiance.
Commissioners Reiners and Stutler were present as well as County Attorney Ertel. First Deputy Amber May filled in for Auditor Wagner who was on Vacation. Commissioner Busching was absent due to surgery and recovery.
8:28:00—Mr. Bart Brown-Region 9 Dept. of Workforce Development
Mr. Brown explained the change to Workforce Investment Boards that give the regions more control in the region. He provided the presentation for the consideration of the commissioners. The current structure provides for the State of Indiana to charge Region 9 for the services. If the board is restructured, the elected officials of the region will control Region 9 through the board. Region 9 has 10 counties. He advised that without restructuring to a Workforce Investment Board Region 9 will not be able to apply directly for Federal grants. The commissioners requested the information be forwarded to Attorney Ertel for review and a decision would be made at the next meeting.
Mr. Brown also explained the current appointment by Ripley County-Mr. Gary Norman- would automatically be on the board as the economic director and Ripley County would get an additional appointment.
8:41:00—Mr. Johnnie Lohrum—Maintenance
Mr. Lohrum advised Hughes Tree Service would start trimming trees 2/17/2012. He also advised some commodes were not flushing properly and requested they be replaced with handicapped so they sit higher. He will replace one at a time to see if the problem will be fixed. The commissioners agreed.
He reported the clock tower was getting some water blowing through the clock. RJ Kunkle has been contacted and said will fix this summer.
Mr. Ray Raney appeared to discuss the water issue on Hopewell Road close to his house. He showed them a map and advised he had found the culvert and it had been filled in with concrete. He questioned if the farm owner had a variance. The ditch which was recently ditched should be deep enough to carry water south. Commissioner Stutler advised he would send Foreman DeBurger out to inspect the culvert that Mr. Raney located.
The highway department will investigate and advise the commissioners so a decision can be made.
Technology-Ms. Kelly Vollet
Ms. Vollet had nothing at this time.
9:08:00-EMA-Mr. Patrick Rose
A discussion about emergency levels determined that the commissioners make the determination for the county. The city of Batesville can declare for inside the city only.
Mr. Rose addressed the continuation of county Government and the line of succession.
1-President of Commissioners, 2-President Pro Tem of Commissioners, 3-Remaining Commissioner, 4-County Auditor, 5-County Clerk, 6-County Recorder, 7-Coordinator of Emergency Management.
He will update the Emergency Management Advisory Council and report to the commissioners.
Clerk-Ms. Mary Ann McCoy
Ms. McCoy advised Auditor Wagner had called her after the last meeting and reported the decision of the commissioners was to adhere to the language in the handbook regarding sick time, vacation time, and comp. time. She was advised that was correct.
She stated there was some clarification needed on hire date. They were told they only had to ask for the date. They were also advised the language was to be clarified. They were advised the office holder was responsible to be sure the pay vouchers were submitted correctly and employees were not receiving vacation time before they were eligible.
A question of FMLA was also posed for clarification. Is an employee eligible for 12 weeks of unpaid leave plus any vacation time accumulated? Attorney Ertel explained vacation time is part of the 12 weeks allowed based on the Employee Handbook. Sick time is not required to be used unless it is for the employee sickness.
9:44:28-Commissioner Stutler moved to take a short recess with a second from Commissioner Reiners. Motion Passed.
9:56:08—Highway –Superintendent Heaton
Mr. Heaton requested procedural clarification for some employee issues from the commissioners. Some employees are not going to work when told and he was advised to tell them to go home if they are not following instructions. This would be documented on the employee’s timecard. Park the Gradall inside so it will be ready to go when the shift starts.
Superintendent Heaton advised the road oil from Marathon was not performing. It will not stick to the road. Marathon will not replace as they say it is good as they had tested it. He questioned if another supplier could be used that did not bid originally. Terry Oil should meet the price from Marathon.
The sewer extension to the highway garage was revisited since Solid Waste increased their share to $20,000.00 for the installation. Commissioner Stutler moved to accept the sewer extension project for a total of $68,000.00 and pay the monthly billings contingent on Solid Waste making their $20,000.00 contribution. Funds are to come from cum cap. Commissioner Reiners seconded and the motion passed. Attorney Ertel will contact the Town of Osgood.
10:16:00--LWC-Mr. Sam Puterbaugh and Mr. Gary Turner
Mr. Puterbaugh explained the slippage report and how he is following the % of completion with the slippage to September 3, 2012.
Mr. Gary Turner addressed the counter at office openings. It will be same level except where the handicapped level will be. Exception will be Health Department as the counter will also be their workspace.
Benches were discussed and the county could purchase those from Solid Waste.
Mr. Turner advised the county to contact the memorial people and have them work on design for the front of the building. This is not included in the base bid but landscaping, concrete, etc. is included.
Additonal issues were discussed about demolition of the buildings for the parking lot. The contractor is willing to demolish the storage building to give him access to the property. Attorney Ertel will contact Ms. Bauer for approval to demolish the storage building.
Mr. Puterbaugh also reviewed the expenses vs. the contract costs to show where we stand as of 6 months.
The existing courthouse renovation project was discussed and the amendment to the contract was presented. Commissioner Stutler moved to accept the amendment for a price of $4000.00 with a second from Commissioner Reiners. The motion passed.
10:51:00—Probation-Mr. Shannon Schmaltz/ Judge Carl Taul
A presentation from Mr. Scott Barlag of Cedarbridge Treatment Centers was made for the housing of juveniles. The contract price of $99.00 per day per individual includes all transportation to hearings for the individual & a psychological evaluation. This would free up the Sheriff Department from making transports. Bed space would be guaranteed for the contracted counties. If judge orders the juvenile to a DOC facility, Cedarbridge will transport to that facility with no additional cost to the county.
Mr. Schmaltz advised probation averaged around 50 days per month for juvenile beds.
The commissioners requested financials from Cedarbridge and advised they would consider the proposal.
11:15:38--A short recess was taken before continuing with the business meeting.
The meeting resumed with a motion from Commissioner Stutler to approve the minutes of the February 6, 2012 meeting as written, with a second from Commissioner Reiners. The motion passed.
The commissioners signed payroll sheets, claim vouchers, claims being paid from the commissioner’s budget, and the minutes of the February 6, 2012 meeting.
The letter of clarification of the Ripley County Handbook sections for comp time, sick time, and vacation was presented and signed.
Technology wiring was discussed. A change to bring the wiring out of the bottom of the racks to shorten the runs was determined to be the best option. Recommendation would be to remove the conduit runs out the top of the racks and make two runs to the closet room for future expansion. Costs are not available at this time. Cabinets instead of racks are still recommended for the installation of servers.
Motion was made to reject the $7314.46 change from Glenwood. Commissioner Reiners seconded and the motion passed.
Mr. Turner advised there should be a committee to also select the standard for furniture and equipment for the new building.
Commissioner Reiners questioned how to handle the pipeline and their road cuts/bores for repair to the county roads and the bonding requirements.
The commissioners set March 5, 2012 meeting to discuss some personnel policies with an employee. This allowed time to notify the employee to attend the meeting.Being no further business, Commissioner Stutler moved to adjourn, with a second from Commissioner Reiners. The motion passed.
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