District 1

Robert Reiners, President

10105 N Spades Rd

Sunman, IN  47041



District 2

Mark Busching

608 Clearview Lane

Versailles, IN  47042



District 3

Gerald Stutler

P.O. Box 66

Friendship, IN  47021


Meeting Schedule

Meetings begin at 7:00am at the Highway Garage and at 8:00am in the Commissioner's meeting room located in the Annex Building

Monday, January 7,2013

Monday, July 22, 2013
Friday, January 18, 2013 Monday, August 5, 2013
Monday, February 4, 2013 Monday, August 19, 2013
Friday, February 15, 2013 Friday, August 30, 2013
Monday, March 4, 2013 Monday, September 16, 2013
Monday, March 18, 2013 Monday, September 30, 2013
Monday, April 1, 2013 Friday, October 11, 2013
Monday, April  15, 2013 Monday, October 28, 2013
Monday, April 29, 2013 Friday, November 8, 2013
Monday, May 13, 2013 Monday, November 25, 2013
Friday, May 24, 2013 Monday, December 9, 2013
Monday, June 10, 2013 Monday, December 23, 2013
Monday, June 24, 2013 Monday, January 6, 2014
Monday, July 8, 2013  

Commissioner's Meeting Minutes

Commissioners meeting opened promptly at 7:00AM on Friday, February 15, 2013 at the Ripley County Highway Department, Osgood, Indiana.

Commissioners Robert Reiners, Mark Busching, Gary Stutler, and Auditor William Wagner were in attendance for the meeting.

The fencing between the recycle center and highway garage was discussed.  Quotes were received from:

1)    Fencecraft LLC--$6635.70.  40 foot of fence and a walk through gate needed to be added to the quote and estimate is still expected to be less than $7000.00 total.

2)    Indiana Agricultural Fencing—Mr. Chad Decker--$10,800.00.

3)    Indiana Wire Products, Inc.--$10,929.00.

Additional information is to be received and reviewed at the next meeting.

Foreman Kissell is to advise Auditor Wagner of the vehicles to be deleted from insurance coverage.  Drop chains for the dump trucks were again discussed and a set may be purchased to try to see if they work satisfactorily.  The spreader box has been ordered and should be delivered in April.

Mr. Tom Armstrong was present to discuss Bridge 14:  He advised since no State funds were being used the State had no issue with the grid deck replacement.  Also there should be no issue with horse drawn buggies crossing.

With no further business to discuss Commissioner Busching moved to recess to the Annex meeting room.  Commissioner Stutler seconded and the motion passed unanimously.

Commissioner Busching made the motion to reconvene while Commissioner Stutler seconded.  The motion passed unanimously and the meeting reconvened with the Pledge to the Flag.

Commissioners Reiners, Stutler, and Busching were present as well as County Attorney Ertel and Auditor Wagner.

Maintenance-Mr. Johnnie Lohrum 8:21:31

Mr. Lohrum advised the commissioners that Maxwell Construction wanted to work on 2-18-13 when the courthouse was closed.  It was decided to provide them a key.

The Courthouse second floor and attic needed to be replaced to meet code and the Cintas quote was $5327.00. 

Commissioner Reiners stated he would like to meet with QPH to review what piping in the basement is to be changed that was covered by the quote. 

8:29:08—EMA—Mr. Patrick Rose

Mr. Rose advised that Holton had estimated a higher amount for cleanup of the Town Hall building after the tornado than originally requested.  He will request a written breakdown for submission to the Harrison County Funds received.

8:31:00—Phillips Supply--Ms. Donna Ashley

Ms. Ashley made a proposal for the finish on the Terrazzo floor including equipment needed to prepare the floor and apply the wax.  She provided a demonstration to Maintenance.  The information was taken under advisement.

8:40:00—QPH—Mr. Dave Drew

Mr. Drew advised he had met with Mr. Sam Puterbaugh of LWC and reviewed the preventive maintenance requirements for the Annex building.  He stated that since there were 7 units no longer being serviced from the buildings demolished he could provide all the preventive maintenance for the annex for 2013 for an additional $1500.00.  He will provide a detailed list of maintenance that will be included.

Maxwell Construction—Mr. Gary Detmer

Mr. Detmer advised the scope of work provided by LWC did not include the pipe insulation on the south side of the main floor courthouse being renovated.  It also did not include patching holes in the walls, phone or data lines.  Mr. Puterbaugh of LWC stated to the commissioners there was a difference of interpretation of prepping walls for paint by LWC and Maxwell Construction. 

To complete the insulation of overhead pipes in Room 122,124, and 125 would be $12,175.00.  Commissioner Busching moved to approve this amount with a second from Commissioner Stutler.  The motion passed unanimously.

Maxwell Construction was requested to provide estimates for the data and phone lines and a change for the Prosecutor for security for the child support office.

LWC—Mr. Sam Puterbaugh

Mr. Peterbaugh discussed the invoices received for engineering fees for the gas pipe for future generator replacement to natural gas.  Also discussed was the request for $15,000.00 for additional services for LWC to continue to oversee the completion of the parking lot and landscaping of the annex.  The commissioners questioned the additional fees requested by LWC and was told there would be no one here if the additional fees were not approved.  No action was taken at this time.

10:25:30—Sheriff Dept.-Major David Pippin

Major Pippin appeared with the information on the new hire, Ms. Roxie Ensinger, for the commissioners’ approval.  He stated this would bring them to a full roster.  Also presented were the nepotism statements from Sheriff Grills, Ms. Candice Bingham and Ms. Roxie Ensinger.  The commissioners reviewed the application and presented no objections.

Major Pippin was questioned about the jump suits being flushed into the sewer system.  He stated they are now using coveralls rather than pants and shirts.

Also the issue of Sheriff vehicles providing escort for trucks installing the pipeline in the northern part of the county was addressed.  Major Pippin stated the department was providing escorts but he was under the impression from discussion with the Sheriff that the commissioners had approved it.  Commissioner Reiners stated that the commissioners had NOT been consulted nor had any approval been given.  Major Pippin stated he would advise the Sheriff and Sheriff Grills would address the issue.

10:39:40--Clerk—Ms. Mary Ann McCoy

Ms. McCoy appeared to advise the commissioners that she had contacted the State and they advised the contract with ServePro for the cleaning of records should include a statement that they would not divulge any information they might see or find through the cleaning process.  The commissioners referred this to County Attorney Ertel

Commissioner Busching moved to approve the minutes of the February 4, 2013 meeting with a second from Commissioner Stutler.  The motion passed unanimously.

Commissioner Busching moved to approve the claims with a second from Commissioner Stutler.  The motion passed unanimously.

The commissioners signed payroll sheets, claim vouchers, claims being paid from the commissioners’ budget, and minutes of the last meeting.

The Contract for Services from Southeastern Indiana Regional Planning Commission was  presented for approval.  Commissioner Busching moved to approve with a second from Commissioner Stutler.  The motion passed unanimously.

An updated quote from Cardinal Pest Control LLC was presented to treat offices and other rooms of the annex for $175.00 per month.  Commissioner Busching moved to accept the quote with a second from Commissioner Stutler.  The motion passed unanimously.

A request from Historic Hoosier Hills Resource, Conservation & Development, Inc. for appointment to the board was received.  Commissioner Stutler moved to appoint Ms. Kaye Hunger.  Commissioner Busching seconded and the motion passed unanimously.

The commissioners also signed the Uniform Conflict of Interest Disclosure for Mr. Anthony James Wood and Mr. Scott Stutler for the Friendship Regional Sewer District.

Commissioner Busching moved to approve Resolution 2013-01 appointing Ms. Patricia A. Thomas and Resolution 2013-02 appointing Mr. Glen Kamman to the Board of Trustees of Friendship Regional Sewer District.  Commissioner Reiners seconded and the motion passed with 2 yes.  Commissioner Stutler abstained.

Grant Agreements with The City of Rising Sun and Ohio County for Riverboat Revenue Sharing were signed.

A Certificate of Farmer or State or Local Government Unit for Laughrey Valley Ag LLC for exemption of sales tax was signed.

With no further business to come before the commissioners a motion for adjournment was made by Commissioner Busching.  Commissioner Stutler seconded and the motion passed unanimously.

Minutes prepared by Bill Wager, Ripley County Auditor  Minutes are unofficial until approved at the next Commissioners Meeting.


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