RIPLEY COUNTY COMMISSIONERS
Robert Reiners, President
10105 N Spades Rd
Sunman, IN 47041
608 Clearview Lane
Versailles, IN 47042
P.O. Box 66
Friendship, IN 47021
2012 Meeting Schedule
Meetings begin at 7:00am at the Highway Garage and at 8:00am in the Commissioner's meeting room located in the Annex Building
Commissioner's Meeting Minutes
Minutes prepared by Bill Wagner, Ripley County Auditor
Commissioners meeting opened promptly at 7:00AM on Monday, February 6, 2012 at the Ripley County Highway Department, Osgood, Indiana.
Commissioners Robert Reiners and Gary Stutler were in attendance for the meeting as well as Auditor Wagner. Commissioner Busching was absent due to surgery and recovery.
Superintendent Heaton turned in a check received from FEMA for $32935.48. This was for damage from the rains/floods spring of 2011. These funds will be put back into the Highway.
Mr. Ray Raney appeared to discuss a flooding problem on his property and asked the commissioners to look into the water flow to see if they could help with the issue. It was taken under advisement and will be looked at to see if ditching, etc. would help.
Commissioner Reiners advised Auditor Wagner that Mr. Raney should file a drainage complaint with his office.
A replacement front end loader was discussed and no additional information has been obtained as of yet. Commissioner Reiners advised that no action could be taken without additional information. The chipper box should be received within the next 30 days. The change to the distributor truck is under way and will be ready soon.
The pipeline through Ripley County was discussed. Enterprise Liquid Pipeline, LLC had presented information that the pipe will be a 16-20 inch line five foot deep and will require 28-48 cuts to county roads. It was discussed how to handle the bonding for the cuts or to require them to bore the road crossings. It will be explored further. The line will not be started for several months.
With no further discussion Commissioner Stutler moved to recess to the annex. Commissioner Reiners seconded and the motion passed.
Commissioner Stutler made the motion to reconvene while Commissioner Reiners seconded. The motion passed. The meeting reconvened with the Pledge of Allegiance.
Commissioners Reiners and Stutler were present as well as Auditor Wagner and County Attorney Ertel. Commissioner Busching was absent due to surgery and recovery.
8:28:45—Mr. Johnnie Lohrum—Maintenance
Mr. Lohrum advised the commissioners he had contacted Hughes Tree Service to trim the courthouse trees.
The issue with the records of Probation should be solved as they were shredding those documents no longer needed and moving some of those remaining to another location in the building.
8:31:39—Mr. Rick Stevens—Milan Rescue 30
Mr. Stevens advised the commissioners he was the new President of Rescue 30 and he had been working with Mr. Scott Huffman, EMS Director, and Mr. Paul Hildebrand, Rescue 30 Board President, to make sure missed runs would no longer be an issue. He also stated that in the very near future the rescue unit would be operating on a 24/7 basis.
The commissioners thanked him for the update.
9:21:16—Clerk—Ms. Mary Ann McCoy
Ms. McCoy appeared to question the using of anniversary date of an employee as it was creating some problems with her employees as they had used up vacation time by the end of 2011 and would not be eligible until their anniversary date for additional time. Some had already booked vacation that would occur prior to their anniversary date. They requested that the commissioners give until the end of 2012 to comply with the Employee Policy Handbook provision of using anniversary date to calculate vacation time earned and use of the time earned. The commissioners advised they would discuss and respond by the next commissioners’ meeting February 17, 2012.
9:38:57-Technology-Ms. Kelly Vollet
Ms. Vollet advised the commissioners the Clerk’s office needed a printer replaced and that the Technology Committee had approved the replacement.
Commissioner Stutler moved to replace the printer with Title IV funds with a second from Commissioner Reiners and the motion passed.
Treasurer-Ms. Earline Copeland
Ms. Copeland advised the commissioners that UCB was unable to meet the interest rate being provided by Friendship Bank for the deposited funds of the county. She advised she would be moving the majority of funds to Friendship Bank and closing the account with UCB after outstanding checks were cleared. This will provide additional income to the county through the higher interest rate on deposits.
9:42:40—Highway Department-Mr. Owen Heaton
Mr. Heaton and the commissioners discussed the sewer extension and the possible cost for an independent system on the property. It was decided to request the Town of Osgood give an extension to the end of February to decide the option to take. Southeastern Indiana Solid Waste is to be contacted to see if they can provide more assistance since the cost of the extension was substantially higher than originally expected.
9:52:38—Mr. Shannon Schmaltz-Probation Department, Judge Carl Taul and Judge Jim Morris
Mr. Schmaltz presented issues with moving the Probation Department to the second floor of the courthouse. Those included overcrowding the hallways of the second floor, waiting space needed for their department, and the hours of operation of the probation department. He questioned if moving to the new annex building instead would be a better alternative.
Judge Taul and Judge Morris also expressed their concern with the overcrowding issue and stated that a move to the new annex building was preferable if moving the probation department to the first floor of the courthouse was not an option. They also expressed their desire to keep the Clerk on the second floor for convenience of the court.
The commissioners advised they would discuss the first floor option with LWC and their desire was to keep the courthouse as the judicial center and the new annex building as the governmental center. LWC is to meet with the clerk, judges, and probation department to determine needs and space requirements.
Mr. Don Dunbar presented the commissioners with a walnut framed picture of the groundbreaking for the new annex building for display in the new building. The commissioners thanked him and assured him it would be displayed in the new building.
10:00:00--LWC-Mr. Sam Puterbaugh and Mr. Gary Turner
Mr. Turner presented the commissioners with the final color selections for the new annex building and Mr. Puterbaugh provided information from the specs as questions arose.
LWC also presented the commissioners with a proposal dated 1/31/2012 for the evaluation, Design, and Bidding of the furniture and equipment for the new annex building for a fee of $15,000.00. The goal would be to incorporate this fee into the budgeted amount for furniture and fixtures so that it would not be an additional cost to the project.
Commissioner Stutler moved to approve the proposal with a second from Commissioner Reiners and the motion passed.
In other business the commissioners declined the request by Sam’s Club Ms. Brittney Chadwell to present a membership opportunity to county employees.
Change order #CG006 from Bruns-Gutzwiller was presented and Commissioner Stutler moved to approve the order. Commissioner Reiners seconded and the motion passed.
A contract for services from Safe Passage was reviewed and Commissioner Stutler moved to approve the contract for $10,000.00 as requested. Commissioner Reiners seconded and the motion passed.
Auditor Wagner presented a printout to the commissioners showing vacation, comp, and sick time. Several employees have exceeded the maximum hours allowed as dictated by the Employee Policy Handbook. The commissioners stated they wanted compliance with the handbook and requested Auditor Wagner prepare a letter for their approval to be included in payroll packets to the departments explaining the Handbook provisions.
Those exceeding the maximum hours will be notified and adjustments be made according to the handbook maximums.
Commissioner Stutler moved to approve the minutes of the January 23, 2012 meeting as written, with a second from Commissioner Reiners. The motion passed.
The commissioners signed payroll sheets, claim vouchers, claims being paid from the commissioner’s budget, The Covered Bridge Certification, minutes of the January 23, 2012 meeting, LWC proposal dated 1/31/2012, the GenSet Service,LLC contract, the Grant Agreement from Ohio County for riverboat revenue sharing, and the contract for services from Safe Passage.Being no further business, Commissioner Stutler moved to adjourn, with a second from Commissioner Reiners. The motion passed.
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