RIPLEY COUNTY COMMISSIONERS
Robert Reiners, President
10105 N Spades Rd
Sunman, IN 47041
608 Clearview Lane
Versailles, IN 47042
P.O. Box 66
Friendship, IN 47021
Meetings begin at 7:00am at the Highway Garage and at 8:00am in the Commissioner's meeting room located in the Annex Building
Commissioner's Meeting Minutes
Commissioners meeting opened promptly at 7:00AM on Monday, February 4, 2013 at the Ripley County Highway Department, Osgood, Indiana.
Commissioners Robert Reiners, Mark Busching, Gary Stutler, and Auditor William Wagner were in attendance for the meeting.
Mr. Warren Bruns from Parks advised the commissioners the new Park Board President is Mr. George Bultman. He advised items on the agenda for 2013 were replacing the speaker system, dealing with water ponding at building 10 and the junior leader stand, replacing a roof, and lighting updated in the livestock barn. He stated the park offices had been moved to the building purchased.
Quotes for the preparation of the land where the cinder pile is to be placed were reviewed. Holman was $5500.00 and Woods was $2500.00. Woods is to receive the bid and start as soon as the weather breaks.
Fencing quotes to divide the Recycling and Highway lot were received and considered. Mr. Heaton is to obtain additional information before a decision is made.
Commissioner Stutler stated the overtime section as pertains to the highway garage needed review with the consultant.
R.W. Armstrong submitted plans to repair the bridge over Laughrey Creek on Cave Hill Road near Friendship. Approximate cost would be $6000.00.
Foreman Kissell advised the pickup ordered in 2012 had been delivered and he will order the others budgeted for 2013.
Drop chains for the trucks will be investigated further and it was decided the commissioners would apply to Rising Sun Regional Foundation for a grant for a cinder box and plow.
Commissioner Busching moved to use the remaining Harrison County Funds and the balance needed from new equipment for the cinder box and plow. Commissioner Stutler seconded and the motion passed unanimously.
With no further business to discuss Commissioner Busching moved to recess to the Annex meeting room. Commissioner Stutler seconded and the motion passed unanimously.
Commissioner Busching made the motion to reconvene while Commissioner Stutler seconded. The motion passed unanimously and the meeting reconvened with the Pledge to the Flag.
Commissioners Reiners, Stutler, and Busching were present as well as County Attorney Ertel and Auditor Wagner.
Maintenance-Mr. Johnnie Lohrum 8:11:17
Mr. Lohrum advised the commissioners the smoke detectors for the air handler on the second floor in the courthouse were being replaced. He was to obtain a quote for the repair of the shingles on the courthouse roof.
Mr. Dave Drew of QPH advised the piping in the basement of the courthouse was in bad shape and should be replaced. Quote for the repair was $43,420.00 with new pumps and $31420.00 using the existing pumps. The commissioners took the quote under advisement.
EMA—Mr. Patrick Rose 8:38:00
Mr. Rose advised the reimbursement grant had been received.
Technology—Ms. Kelly Vollet
Ms. Vollet advised she had obtained a quote from Cardinal Pest Control to treat the halls of the annex for $125.00 per month. The commissioners instructed her to give the quote to Mr. Lohrum (Maintenance) and he would get additional information on treating the offices and storage as well.
Ms. Vollet was asked to send a notice and attachment including the Employee Handbook to each office so that employees could obtain a copy.
Commissioner Busching moved to accept the corrections made by Mr. Dennis Dunlap and have Ms. Vollet follow up with the email. Commissioner Stutler seconded and the motion passed unanimously.
8:48:00—Ms. Ginger Bradford-County Republican Chair
Ms. Bradford requested the use of the meeting room for the Republican Party re-organization for 3-2-13 at 10:00am. Commissioner Busching moved to approve the request and Commissioner Stutler seconded. The motion passed unanimously.
Health Department—Mr. Tony Schneider
Mr. Schneider explained the software contract with GFC for the septic testing and requirements for his department. Attorney Ertel advised the contract would be acceptable with a minor change that Mr. Schneider was to discuss with GFC.
The commissioners questioned Mr. Schneider about the septic need for an additional building on the site to be used for the Delaware Fire Department. Mr. Schneider explained the decision would be up to the State since it would be a commercial building.
LWC—Mr. Sam Puterbaugh
Mr. Puterbaugh presented the monthly reports for the Courthouse and Annex. He advised the revised schedule for the renovation of the courthouse and the change of costs. The vitrification process of the Terazzo floor was discussed and was not accepted by the commissioners. Commissioner Stutler stated he had checked the cost of waxes and it was much less expensive. It will continue to be investigated.
Delaware Fire Department—Mr. Rick Stevens and Mr. Melvin Dwenger 9:15:00
Mr. Dwenger stated they were following up on the request for funds to help build the fire house. Commissioner Reiners advised him the county could not give money to each fire department to build but the county would be interested in an option to purchase the acreage not needed by the fire department if it would meet the county needs to possibly locate the EMS there. Mr. Dwenger advised there was 7.683 acres and they planned to split the property in half. Options will be explored as the fire department has yet to take bids on the fire house.
Clerk—Ms. Mary Ann McCoy 10:58:35
Ms. McCoy appeared to express her displeasure with the storage decision and requested it be entered into the minutes. She did not feel that the current option of putting her storage into locked cabinets inside a locked storage room was sufficient security. The commissioners advised her that was the way the storage had been set up and she would have to use it that way. She was advised that her office would be the only people to have keys to the locked cabinet storage inside the room. She also addressed the voting machines and stated it created problems for the machines by moving them.
Commissioner Reiners advised he would contact ServePro about the cleaning and advise when she could start moving her storage.
The commissioners reviewed the application of the jailer hired without approval. They contacted the Sheriff Department to get information. They decided to allow the hire and requested that an email be sent under their name to all office holders of the procedure for hiring. They also advised the Sheriff Department that failure to comply with the procedure could jeopardize future hires being paid until approval was received.
Commissioner Busching moved to approve the minutes of the January 18, 2013 meeting with a second from Commissioner Stutler. The motion passed unanimously.
The commissioners signed payroll sheets, claim vouchers, Claims being paid from the commissioners’ budget, and minutes of the January 7, 2013 meeting.
Contract for Services from Safe Passage, Ripley County Historical Society, and Soil and Water were presented for approval. Commissioner Stutler moved to approve with a second from Commissioner Busching. The motion passed unanimously.
Also, Auditor Wagner advised the commissioners’ choice of Mr. Brad Samples for the Work Force Board would not work as he did not have enough employees to meet the criteria. However, Mr. Jerry Vollmer would serve if approved by the commissioners. Commissioner Busching moved to approve Mr. Jerry Vollmer with a second from Commissioner Stutler. The motion passed unanimously.
Commissioner Busching moved to recess until 1:00pm with a second from Commissioner Stutler. The motion passed unanimously.
Commissioner Busching moved to reconvene to the regular meeting with a second from Commissioner Reiners. The motion passed unanimously.
EMA-Mr. Patrick Rose-Continuation of Operations Plan
Mr. Rose reviewed the plan with those in attendance, which included office holders and key personnel. He requested any input for changes from those in attendance be submitted to him.
With no further business to come before the commissioners a motion for adjournment was made by Commissioner Busching. Commissioner Stutler seconded and the motion passed unanimously.
Minutes prepared by Bill Wager, Ripley County Auditor Minutes are unofficial until approved at the next Commissioners Meeting.
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