RIPLEY COUNTY COMMISSIONERS
Robert Reiners, President
10105 N Spades Rd
Sunman, IN 47041
608 Clearview Lane
Versailles, IN 47042
P.O. Box 66
Friendship, IN 47021
Meetings begin at 7:00am at the Highway Garage and at 8:00am in the Commissioner's meeting room located in the Annex Building
Commissioner's Meeting Minutes
Minutes prepared by Bill Wager, Ripley County Auditor
Commissioners meeting opened promptly at 7:00AM on Monday, February 3, 2014 at the Ripley County Highway Department, Osgood, Indiana.
Commissioners Robert Reiners, Mark Busching, Gary Stutler, and Auditor William Wagner were in attendance for the meeting.
The salt supply was discussed and is running low. Future use will be conservative and more cinders will be used since they are in good supply.
The information from the architect on the new storage building was received and some items listed as being required were questioned and will be followed up on.
The request from Napoleon Water Company for Ripley County to reimburse them for $1652.00 for moving the water line for Bridge #112 was denied. This was based on the fact that Napoleon Water Company had marked the line incorrectly and being struck by the contractor for the County. This delayed the County Contractor and caused Ripley County to incur additional cost for the construction of the bridge.
An employee issue of excessive absenteeism was discussed. The issue will be discussed with the county attorney for possible remedies or action to take during the meeting at the annex.
With no further business to discuss Commissioner Busching moved to recess to the Annex meeting room. Commissioner Stutler seconded and the motion passed unanimously.
Commissioner Busching moved to reconvene while Commissioner Stutler seconded. The motion passed unanimously and the meeting reconvened with the Pledge to the Flag.
Commissioners Reiners, Stutler, and Busching were present as well as County Attorney Ertel and Auditor Wagner.
Maintenance-Mr. Johnnie Lohrum 8:08:00
Mr. Lohrum notified the commissioners the cherry trees around the courthouse had large splits in the trunks. He was advised to fill them with caulking or tar to seal them.
He advised the commissioners the vent motors for the courthouse restrooms were going out and would need to be replaced at a cost of approximately $800.00 and the circulating pump on boiler #4 also needed to be replaced at a cost of approximately $1450.00.
After discussion Commissioner Busching moved to replace both the vent motor and circulating pump. Commissioner Stutler seconded and the motion passed unanimously. This is to be paid from Cum Cap Building.
QPH presented a quote to replace the burner motor on the jail water heater for $3995.00. This was discussed and additional information requested for the next meeting.
EMA—Mr. Patrick Rose 8:21:45
Mr. Rose advised he had not heard anything from trustees concerning the propane shortage and jump in cost. The commissioners asked if he could check if there was any relief on salt pricing available.
Building and Planning—Mr. Tad Brinson 8:26:59
The commissioners questioned Mr. Brinson on the storage building requirements for the highway garage. He advised he would send Mr. Dwight Bauman to address the questions. Mr. Bauman advised the requirements came from the State based on the information provided by Mr. Fritsch. He advised having Mr. Fritsch contact the State with additional information to see if any changes could be made.
Dog Warden—Mr. Scott Collins and Ms. Roxanne Collins 8:29:00
Mr. Collins advised the commissioners that many of the dogs being picked up had identity chips and requested the county purchase a scanner so they could scan the dogs when picked up. If they were chipped this would eliminate holding the dog and feeding it. Cost of the scanner is approximately $150.00. Commissioner Busching moved to purchase the scanner with a second from Commissioner Stutler. Motion passed unanimously.
Commissioner Busching moved to approve the minutes of the January 20, 2014 meeting as presented with a second from Commissioner Stutler. Motion passed unanimously.
Commissioner Busching moved to approve the claims as presented with a second from Commissioner Stutler. Motion passed unanimously.
Technology—Ms. Kelly Vollet 8:41:19
Ms. Vollet advised the commissioners the election results will be viewed at the annex building rather than the courthouse. The monitors in the annex meeting room and foyer will have the results displayed.
She also advised the alarms for the server room and the HVAC have been operating properly since the repair made by Open Control Systems. The commissioners advised they will address the release of funds at the next meeting.
Assessor—Ms. Shawna Bushhorn 8:49:40
Ms. Bushhorn presented the commissioners with the approved contract with Tyler for their signature.
Sheriff Department—Chief Deputy Bradley, Paul Wells, Jail Commander McDonald 8:52:25
Chief Deputy Bradley presented the commissioners with two requested hires for jailer. Commissioner Busching moved to approve Mr. Kyle Adkins and Mr. Michael Gray Sr. Commissioner Stutler seconded and the motion passed unanimously.
Chief Deputy Bradley stated he had been working with the JCD Superintendent, Doctor Leanna Phillippe, with the Resource Officer. She would provide additional information when she appears.
He also advised they would be advertising for a deputy.
Mr. Wells presented the commissioners with an updated quote for the personal storage property boxes for the inmates and the mattresses. These are clear cover that allows for the jail personnel to see in them for contraband. Total price for 125 each of the above was $14,343.75.
Commissioner Busching moved to approve the purchase out of Cum Cap Equipment. Commissioner Stutler seconded and the motion passed unanimously.
Jail Commander McDonald advised the jail was at 85% capacity presently. However with the change in sentencing effective July, 2014 this would increase the inmate count as more inmates will be in the local facilities rather that the Department of Corrections.
Mr. Wells then advised the commissioners the two quotes for the dishwasher replacement were only two quotes received, Commercial Kitcheneering Inc. for $16,843.00 and Central Restaurant Products for $25,027.64.
The current dishwasher at the jail was a Champion, the same as the quote from Commercial Kitcheneering, Inc and there had been numerous problems with the unit in the past. The brand supplied from Central Restaurant Products was a Hobart and is built heavier and should last longer.
Commissioner Busching moved to approve the quote from Central Restaurant Products for the Hobart for $25,027.64 and pay from Cum Cap Equipment. Commissioner Stutler seconded and the motion passed unanimously.
JCD Schools—Resource Officer—Dr. Leanna Phillippe, Superintendent 9:34:13
Dr. Fillippe presented the commissioners with a draft of the Memorandum of Understanding between the Jac-Cen-Del Community Schools and The Ripley County Sheriff’s Office. Several items pertaining to indemnification to the county were discussed and some revisions are still needed to be acceptable. The revisions will be made and submitted for approval.
EMS—Mr. Jim Corbin 9:51:00
Mr. Corbin presented the commissioners with a part time employee request for Mr. Scott Huffman. Commissioner Busching moved to approve with a second from Commissioner Stutler. Motion passed unanimously.
Mr. Corbin advised the EMS units of the county were exploring another vendor for billing for services and he would keep the commissioners informed.
The Coroner’s request for an old EMS unit was discussed. It is not practical to customize the SUV to transport deceased as space constraints did not allow enough room to do so.
Ms. Danielle Peetz 10:05:15
Ms. Peetz requested the use of the storage room in the annex for employees to use for Zumba exercise and requested the commissioners approve the purchase of the CD’s. Commissioner Busching moved to approve the request since it will be available for all county employees and to purchase from Commissioners office supplies. Commissioner Stutler seconded and the motion passed unanimously.
Highway—Superintendent Heaton 10:11:36
The employee issue of excessive absenteeism was discussed with Attorney Ertel.
Attorney Ertel questioned if the employee had requested FMLA and was advised he had not. The employee has been written up at least three times for the issue and continues to miss work. Attorney Ertel requested additional information be collected for the next meeting. If the employee is unable to do the required job he could be subject to dismissal/termination.
Auditor Wagner presented the grant agreement from Ohio County for the Riverboat revenue sharing for signature.
The Contract for Services from Hearthouse, Ripley County 4-H Fair Corporation, and New Horizons were presented for signature.
The revision to the Ripley County Employee Handbook for Compensatory Time Off was presented for approval. Commissioner Busching moved to approve as presented with a second from Commissioner Stutler. Motion passed unanimously.
Commissioners signed payroll sheets, claim vouchers, claims being paid from commissioners’ budget, and minutes of the January 20, 2014 meeting.
With no further business to attend to a motion was made by Commissioner Busching to adjourn. Commissioner Stutler seconded and the motion passed unanimously.
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